Tender for Annual Maintenance of Bulk Milk Cooler Units at Bharuch & Narmada District
Progress
Tender Type
Open
Sector
Cooperatives
Tender Fee
₹11,800
Contract Form
Works
Completion Period
As per tender Document Attached
Currency Type
Single
Categories
9
This government tender offers an opportunity for experienced service providers to undertake annual maintenance of bulk milk cooler units at Bharuch and Narmada District Milk Society. Managed by the Bharuch District Co-operative Milk Producers Union Ltd., the project aims to ensure efficient dairy cooling operations through comprehensive maintenance, repairs, and servicing. The tender emphasizes transparency, timely execution, and adherence to safety standards, with bids submitted electronically via the nProcure platform. Eligible companies with proven experience in dairy equipment maintenance are encouraged to participate. The project includes detailed scope, technical specifications, and evaluation criteria, offering a strategic opportunity to contribute to Gujarat's dairy industry infrastructure. The process involves online submission, technical and commercial evaluations, and contract award based on merit, ensuring a fair and competitive bidding environment.
Scope Of Work
The scope of work involves comprehensive maintenance and repair services for bulk milk cooler units at designated locations in Bharuch and Narmada districts. Key deliverables include:
- Regular inspection and preventive maintenance of cooling units
- Troubleshooting and repairing mechanical and electrical faults
- Replacement of defective parts with genuine components
- Ensuring compliance with safety and quality standards
The process includes:
- Conducting initial assessment of cooling units
- Preparing maintenance schedules
- Performing scheduled and unscheduled repairs
- Documenting maintenance activities and reporting to the management
| Service Type | Description |
|---|---|
| Routine Inspection | Weekly and monthly checks |
| Emergency Repairs | As required, within specified response times |
| Spare Parts Supply | Genuine parts procurement and replacement |
| Documentation | Maintenance logs and reports |
All work must be completed within the specified completion period as per the tender document, ensuring minimal disruption to dairy operations.
Technical Specifications
The cooling units to be maintained are standard dairy bulk milk coolers with the following technical parameters:
| Parameter | Specification |
|---|---|
| Capacity | 1000-2000 liters |
| Power Supply | 230V/50Hz |
| Compressor Type | Hermetic reciprocating |
| Refrigerant | R134a or equivalent |
| Control System | Digital temperature control |
Sequential procedures include:
- Initial assessment and documentation
- Routine preventive maintenance as per manufacturer guidelines
- Fault diagnosis and repairs
- Replacement of worn-out parts with OEM components
- Final testing and commissioning
All technical activities must comply with industry standards and safety regulations.
Financial Requirements
The estimated contract value is approximately ₹1.00 lakh, with detailed cost breakdowns provided in the BOQ documents. The financial bid should include:
- Itemized costs for labor, parts, and materials
- Taxes and other applicable charges
- Payment terms: 30% advance, 70% on completion and approval
Bidder must submit a comprehensive financial proposal aligned with the tender specifications. Payment will be processed based on milestone completion and certification by the managing authority. All costs should be inclusive of taxes and duties as applicable.
Documents 3
BMCU Maintenance Final Tender.pdf
TENDER_DOCUMENT
BOQ 1.xlsx
BOQ
BOQ 2.xls
BOQ
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Eligibility Criteria
✓ Must have valid registration and licensing for maintenance services in Gujarat.
✓ Proven experience in dairy equipment maintenance, specifically cooling units.
✓ Financial stability with a minimum average annual turnover of ₹X lakh over the last 3 years.
✓ Submission of all required documents as specified in the tender.
✓ Compliance with safety, environmental, and quality standards.
| Qualification Criteria | Minimum Requirement |
|---|---|
| Registration & License | Valid license for maintenance services |
| Experience | At least 3 years in dairy equipment maintenance |
| Financial Turnover | Minimum ₹X lakh annual average |
| Past Performance | Successful completion of similar projects |
Bidders must submit all relevant certificates, experience proofs, and financial documents as part of their bid submission.
Bidding Process
Process Timeline
21-02-2026 11:00
21-02-2026 15:00
Required Forms
PRIMARY
Tender Fee Form
Library-Standard
Kindly Creat User Id for e-auction at https://e-auction.nprocure.com
User Defined Template-Standard
Emd Fee Form
Library-Standard
COMMERCIAL
Price Bid Form
Library-Secured
Required Documents
Stage - PRIMARY STAGE
AS PER TENDER DOCUMENTS
RequiredForm - Tender Fee Form
Provide any proof of Bid Processing Fee
Form - Emd Fee Form
Provide any proof of EMD Document
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the scope of the maintenance contract for the bulk milk coolers?
The contract covers routine inspection, preventive maintenance, troubleshooting, repairs, and replacement of defective parts for bulk milk cooler units at Bharuch and Narmada districts. Bidders must ensure timely service delivery and adherence to safety standards.
What are the eligibility criteria for participating in this tender?
Eligible bidders must have valid licenses, minimum 3 years of experience in dairy equipment maintenance, and financial stability with an annual turnover of at least ₹X lakh. Submission of all required documents as specified in the tender is mandatory.
How can I submit my bid and what are the key deadlines?
Bids must be submitted electronically via the nProcure portal. The start date is 04-02-2026, and the deadline is 20-02-2026 at 16:00. Ensure all documents, including bid fee and EMD, are uploaded before the deadline to avoid disqualification.
What technical specifications should the cooling units meet?
The cooling units are standard dairy bulk milk coolers with capacities ranging from 1000 to 2000 liters, powered by 230V/50Hz, with digital temperature control and R134a refrigerant. Maintenance must follow manufacturer guidelines and industry standards.
What is the evaluation process for selecting the successful bidder?
Evaluation is based on technical competence (50%), financial proposal (30%), and past performance (20%). Bidders must score at least 70% in technical evaluation. The highest scoring bidder will be awarded the contract after comprehensive assessment.
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Documents 3
BMCU Maintenance Final Tender.pdf
TENDER_DOCUMENT
BOQ 1.xlsx
BOQ
BOQ 2.xls
BOQ