Government Tender for Annual Maintenance Contract of Diesel Generators at Panchmahal DCS
Bid Publish Date
04-Oct-2025, 5:30 am
Bid End Date
17-Oct-2025, 12:30 pm
EMD
₹25,000
Location
Progress
Tender Type
Open
Sector
Miscellaneous
Tender Fee
₹5,000
Contract Form
Service
Completion Period
12 Months
Currency Type
Single
Categories
12
This government tender offers an opportunity for experienced service providers to secure the Annual Maintenance Contract (AMC) for Diesel Generators at the Panchmahal District Cooperative Milk Producers Union in Gujarat. The project involves comprehensive maintenance, repairs, and operational support to ensure reliable power backup for dairy operations. Bidders must meet specific eligibility criteria, including technical experience, financial stability, and valid certifications. The tender process is structured into preliminary, technical, and commercial stages, with clear deadlines for submission and evaluation. The contract duration is 12 months, with a focus on safety, efficiency, and compliance with technical standards. This tender is ideal for companies specializing in generator servicing, electrical maintenance, and facility management seeking to work with government entities in Gujarat. Successful bidders will benefit from a transparent procurement process, detailed technical specifications, and the opportunity to contribute to vital public sector infrastructure.
Scope Of Work
The selected contractor will be responsible for the following:
- Conduct preventive maintenance of Diesel Generators as per technical specifications.
- Perform corrective repairs and troubleshooting to ensure optimal generator performance.
- Maintain detailed maintenance records and submit regular reports.
- Ensure availability of spare parts and consumables.
- Adhere to safety standards and environmental regulations.
The process includes:
- Initial inspection and assessment of existing generators.
- Scheduled preventive maintenance as per the technical specifications.
- Emergency repairs and troubleshooting as required.
- Final inspection and certification of completed work.
| Technical Specifications | Details |
|---|---|
| Generator Capacity | [Specify capacity in kVA or MW] |
| Maintenance Frequency | Quarterly or as specified |
| Response Time | Within 24 hours for emergencies |
| Certification Requirements | Valid electrical and technical certifications |
The contractor must ensure minimal downtime and maintain operational efficiency throughout the contract period.
Technical Specifications
| Parameter | Specification |
|---|---|
| Generator Capacity | 100 kVA to 500 kVA |
| Fuel Type | Diesel |
| Maintenance Interval | Every 3 months |
| Response Time | Within 24 hours for emergency repairs |
| Certification | Must hold valid electrical and safety certifications |
The contractor shall follow the detailed technical guidelines provided in the tender documents, ensuring compliance with safety and environmental standards. The process involves initial assessment, scheduled maintenance, emergency repairs, and final certification.
Financial Requirements
The estimated budget for this contract ranges from ₹[Minimum Estimate] to ₹[Maximum Estimate], inclusive of all taxes and charges. The financial proposal must include a detailed breakdown:
| Cost Component | Amount (₹) |
|---|---|
| Service Charges | [Specify amount] |
| Spare Parts | [Specify amount] |
| Miscellaneous | [Specify amount] |
| Total | [Total amount] |
Payment will be made in installments based on milestones, with a performance security deposit of 5% of the contract value. Bidders must submit a price bid in the prescribed format, ensuring transparency and competitiveness.
Documents 2
General Condition.docx
TENDER_DOCUMENT
Technical Specification.docx
TENDER_DOCUMENT
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Eligibility Criteria
✓ Must have a valid Electrical Contractor License and relevant technical certifications.
✓ Must demonstrate minimum 3 years of experience in generator maintenance and servicing.
✓ Must possess financial stability with a minimum turnover of ₹[Specify amount] in the last three years.
✓ Must submit EMD of ₹25,000 along with the bid.
✓ Must have completed at least 2 similar projects in the last 5 years.
| Qualification Criteria | Minimum Requirement |
|---|---|
| Experience | 3+ years in generator maintenance |
| Turnover | ₹[Specify amount] in last 3 years |
| Certifications | Valid electrical/technical licenses |
| Past Projects | 2 similar projects completed |
Bidders must provide all relevant documents for technical and financial evaluation.
Bidding Process
Process Timeline
17-10-2025 18:10
17-10-2025 18:20
18-10-2025 10:00
Required Forms
Preliminary
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
Technical
Turnover Details
User Defined Template-Standard
Work Experience Details
User Defined Template-Standard
Bidder’s Basic Information
User Defined Template-Standard
Commercial
Price Bid Form
Library-Secured
Required Documents
Stage - Preliminary Stage
EMD Fee
RequiredTender Fee
RequiredForm - Tender Fee Form
Provide any proof of Bid Processing Fee
Form - Emd Fee Form
Provide any proof of EMD Document
Stage - Technical Stage
Turnover Details
RequiredWork Experience Details
RequiredBasic Information
RequiredForm - Turnover Details
Turnover Details
RequiredForm - Work Experience Details
Work Experience Details
RequiredForm - Bidder’s Basic Information
Bidder’s Basic Information
RequiredStage - Commercial Stage
Price Bid
RequiredForm - Price Bid Form
Price Bid
RequiredFrequently Asked Questions
Key insights about GUJARAT tender market
What is the scope of this government tender?
This tender involves annual maintenance and servicing of Diesel Generators at the Panchmahal DCS for a duration of 12 months. The contractor will perform preventive maintenance, emergency repairs, and operational support to ensure uninterrupted power supply for dairy operations. Detailed technical specifications and scope are provided in the tender documents.
Who is eligible to bid for this tender?
Eligible bidders must hold a valid electrical or technical license, demonstrate at least 3 years of relevant experience, and have a minimum turnover as specified. They must also submit EMD of ₹25,000 and meet other criteria outlined in the eligibility section.
How can I submit my bid?
Bids must be submitted electronically via the nProcure portal before the deadline. Bidders need to upload all required documents, including technical and financial bids, and pay the tender fee of ₹5000. Physical submissions are not accepted.
What are the key dates for this tender?
The bid submission starts on 04-10-2025 at 11:00 AM and ends on 17-10-2025 at 6:00 PM. The bid opening will be on 17-10-2025 at 6:10 PM. Bidders should ensure timely submission to avoid disqualification.
What documents are required for the technical bid?
Required documents include Turnover Details, Work Experience Details, and Basic Information. These must be submitted in the prescribed format as part of the technical evaluation process.
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Documents 2
General Condition.docx
TENDER_DOCUMENT
Technical Specification.docx
TENDER_DOCUMENT