Open Cooperatives NPROCURE

Tender for Annual Maintenance Contract of Tetrapak UHT Milk Processing Equipment at Dudhsagar Dairy, Mehsana

Bid Publish Date

10-Dec-2025, 10:00 am

Bid End Date

18-Dec-2025, 5:00 pm

Value

₹10,53,15,000

Location

MAHESANA , GUJARAT

Progress

Issue10-Dec-2025, 10:00 am
AwardPending
Explore all 4 tabs to view complete tender details

Tender Type

Open

Sector

Cooperatives

Tender Fee

₹5,837

Contract Form

Works

Completion Period

As per tender Document Attached

Currency Type

Single

Categories 18

TECHNICAL SERVICES POTATO SERVICES WATER LEVEL RECORDER FOOD PROCESSING DAIRY PRODUCTS INTEGRATED CIRCUITS WHEAT FLOUR OPERATION THEATRE OTHER SERVICE VACCINE BOTTLE ETHYLENE OXIDE DRUGS AND PHARMACEUTICAL DRUGS AND MEDICINE STERILE DRINKS AND ALCOHOLIC BEVERAGES CORRUGATED BOX MICROCENTRIFUGES

This government tender offers an excellent opportunity for qualified service providers to secure the Annual Maintenance Contract for Tetrapak UHT Milk Processing Equipment at Dudhsagar Dairy, Mehsana, Gujarat. The project involves maintaining critical dairy sterilization and aseptic packaging systems, ensuring high operational efficiency and compliance with safety standards. With an estimated value of INR 105.3 million, the tender emphasizes technical expertise, experience, and adherence to strict safety and quality protocols. Bidders must submit comprehensive documentation, including technical certificates, experience proofs, and financial proposals through an online portal. The process includes multiple evaluation stages, with deadlines set for bid submission, technical evaluation, and contract award. This tender is ideal for experienced dairy equipment maintenance firms, engineering service providers, and authorized service agencies seeking to contribute to Gujarat’s dairy industry development. Participation ensures involvement in a high-value, government-backed project aimed at enhancing dairy processing capabilities and operational excellence.

Scope Of Work

• Perform routine preventive maintenance and scheduled inspections of Tetrapak UHT Milk Processing Equipment at Dudhsagar Dairy.
• Conduct repairs and troubleshooting of sterilizers, aseptic filling lines, and associated machinery.
• Ensure compliance with safety, hygiene, and quality standards mandated by dairy and government regulations.
• Provide technical support, including on-site troubleshooting and emergency repairs.
• Maintain detailed records of maintenance activities, parts replaced, and service reports.
• Coordinate with the dairy’s technical team for scheduled downtime and maintenance planning.

  1. Initial assessment and planning.
  2. Scheduling maintenance activities.
  3. Performing preventive and corrective maintenance.
  4. Documentation and reporting.
  5. Follow-up and continuous improvement.
Equipment Specifications
UHT Sterilizers Capacity: As per system requirements
Packaging Systems Aseptic filling lines
Control Systems PLC-based automation

• The bidder must ensure minimal downtime and maximum equipment efficiency during maintenance.
• All work must adhere to the specifications detailed in the tender documents and safety protocols.

Technical Specifications

Equipment Technical Parameters
UHT Sterilizer Capacity: As per system specifications, Temperature Range: 135-150°C, Material: SS304/SS316
Control System PLC-based automation with remote monitoring capabilities
Power Supply 3-phase, 415V ±10%, 50Hz
Maintenance Schedule Weekly, Monthly, Quarterly as per manufacturer guidelines

Sequential process:

  1. Conduct initial assessment.
  2. Develop maintenance plan.
  3. Execute scheduled inspections.
  4. Perform repairs and replacements.
  5. Record and report activities.
  6. Review and optimize maintenance procedures.

Financial Requirements

The estimated contract value is approximately INR 105.3 million, covering comprehensive maintenance services over the contract period. The bidder must submit a detailed financial proposal, including itemized costs for labor, parts, and miscellaneous expenses. Payment terms will be linked to deliverables and approved milestones, with payments made via bank transfer. The tender fee of INR 5837 must be paid along with the bid submission. The bid security or EMD of INR 1,05,315 is payable through ICICI Bank and must be valid for the bid validity period of 120 days. The financial proposal should be submitted in the secured format as specified in the tender documents, ensuring transparency and competitiveness.

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Eligibility Criteria

  • ✓ Must have valid registration and licenses to operate as a service provider for dairy processing equipment.
  • ✓ Must possess valid GSTN and PAN numbers.
  • ✓ Must submit a copy of firm registration and tender fee receipt.
  • ✓ Must provide EMD receipt of INR 1,05,315 (or as specified) payable through ICICI Bank.
  • ✓ Must have relevant experience in maintaining UHT sterilization and aseptic packaging systems.
  • ✓ Must submit EPF and ESI certificates or declarations if applicable.
  • ✓ Must provide a CA certificate with UDIN.
  • ✓ Must submit copies of past work orders, work completion certificates, and technical compliance sheets.
  • ✓ Manufacturer authorization certificates are required if applicable.
  • ✓ Site visit certificates and a tentative work schedule are mandatory.
  • ✓ Must declare on company letterhead that the bidder is not blacklisted by Mehsana Union, GCMMF, or NDDB.
Financial & Qualification Criteria Details
Minimum Turnover As per tender document
Experience At least 3 years in dairy equipment maintenance
Certification Valid GST, PAN, and relevant technical certificates
Blacklisting Status Must not be blacklisted by any government or dairy authority

Note: All documents must be submitted in the specified formats and within the deadlines.

Bidding Process

Process Timeline

1. Preliminary Stage

19-12-2025 10:00

2. Technical Stage

19-12-2025 10:10

3. Commercial Stage

19-12-2025 10:20

Required Forms

Preliminary

DSD Bidder Basic Information Tender Fee and EMD Form

User Defined Template-Standard

Required

Technical

Turnover Details 3

User Defined Template-Standard

Required

Work Experience Details-DSD-APS Sterilizer AMC

User Defined Template-Standard

Required

Commercial

PRICE BID - DSD-APS Sterilizer AMC

User Defined Template-Secured

Required

Required Documents

Stage - Preliminary Stage

1

PAN

Required
2

GSTN

Required
3

Copy of Firms Registration

Required
4

Tender Fee Receipt

Required
5

EMD Receipt

Required
6

Dudhsagar Dairy Purchase Portal for Vendor Registration https://dudhsagar.nprocure.com

Stage - Technical Stage

1

EPF certificate if applicable otherwise provide declaration

Required
2

ESI certificate if applicable otherwise provide declaration

Required
3

CA certificate with UDIN

Required
4

Work Experience (old PO copy)

Required
5

Copy of Purchase Orders with Work Completion Certificate

Required
6

Compliance Sheet of Offer / Technical Offer

Required
7

Manufacturer Authorization Certificate (if applicable)

Required
8

Site Visit Certificate

Required
9

Product Leaflet (if applicable)

10

Tentative Work execution schedule / delivery schedule

Required
11

Self-declaration on bidders company letterhead for “Not blacklisted by Mehsana Union or GCMMF or NDDB

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the scope of this maintenance tender?

This tender covers comprehensive annual maintenance of Tetrapak UHT Milk Processing Equipment, including preventive inspections, repairs, technical support, and documentation to ensure uninterrupted dairy processing at Dudhsagar Dairy, Mehsana.

How can I participate in this tender?

Interested bidders must register on the Dudhsagar Dairy procurement portal at https://dudhsagar.nprocure.com, pay the tender fee of INR 5837, submit all required documents before the deadline, and complete the technical and financial bid submissions online as per the instructions provided in the tender documents.

What are the eligibility criteria for bidders?

Bidders must possess valid GSTN, PAN, firm registration, EMD, and relevant experience in dairy equipment maintenance. They should also submit technical certificates, experience proofs, and declarations of non-blacklisting, ensuring compliance with all eligibility requirements specified in the tender.

What is the estimated value of this contract?

The estimated contract value is approximately INR 105,315,000.00, covering all maintenance services for the specified equipment over the contract period, with detailed financial terms outlined in the tender documents.

What are the key deadlines for this tender?

Bid submission starts on 10-12-2025 at 10:00 AM and ends on 18-12-2025 at 5:00 PM. Evaluation will be conducted on 19-12-2025, with the contract award to follow after successful evaluation. All deadlines are strict and non-negotiable.