Refilling of Toner and parts repalcement of toner/ cartridge
N/a
AHMEDABAD, GUJARAT
Posted:
6 March 2026
Closed:
30 March 2026
GEM
Open State Governments & UT NPROCURE
Bhavnagar City Works Tender: Annual Contract for Printer Toner Supply & Refilling
Progress
Issue03-Mar-2026, 6:00 pm
AwardPending
Tender Type
Open
Sector
State Governments & UT
Tender Fee
₹590
Contract Form
Works
Completion Period
365 Days
Currency Type
Single
Categories
3
This government tender in Bhavnagar offers a valuable opportunity for vendors specializing in printer toner supply, refilling, and maintenance. The annual contract covers laser and inkjet printers across multiple government offices, labs, and stores under City-1 Division. The project aims to ensure seamless printer operations, reduce downtime, and optimize costs through high-quality toner refilling and repairs. The tender process involves strict eligibility criteria, comprehensive documentation, and a fully electronic bidding system managed by Paschim Gujarat Vij Company Limited. With a contract duration of 365 days and an estimated value of INR 2,00,000, qualified vendors with experience in office equipment maintenance are encouraged to participate. The process includes technical and commercial evaluation stages, with clear deadlines and contact points for assistance. This tender is ideal for professional companies in IT services, office maintenance, and government supplies seeking to expand their government sector footprint.
Scope Of Work
• Supply and refilling of toner cartridges for laser and inkjet printers at all designated locations under City-1 Division Bhavnagar.
• Repairing and replacement of all consumable parts related to printer toner systems.
• All work to include the procurement of toner cartridges, refilling, and maintenance to ensure optimal printer performance.
• The contractor shall provide all necessary tools, equipment, and manpower for timely service.
• The process involves:
- Receiving toner cartridges from government offices.
- Refilling and repairing cartridges as needed.
- Quality testing of refilled cartridges.
- Returning the refilled cartridges to respective locations.
- Maintaining records of refilling and repairs.
• The contractor must ensure compliance with safety standards and environmental regulations.
• All consumables used must meet specified quality standards to prevent damage to printers.
| Specification | Details |
|---|---|
| Duration | 365 days |
| Estimated Cost | INR 2,00,000 |
| Locations | Bhavnagar City-1 Division, Labs, Stores, TRU |
| Service Scope | Toner refilling, repairs, replacements |
• The work includes both scheduled and emergency servicing to minimize printer downtime.
Technical Specifications
| Parameter | Specification |
|---|---|
| Cartridge Types | Laser & Inkjet |
| Refilling Capacity | Up to 1000 pages per cartridge |
| Quality Standards | ISO 9001 & ISO 14001 certified |
| Refilling Process | Clean, residue-free, environmentally compliant |
| Equipment Used | Certified refilling machines |
Sequential process:
- Collection of used cartridges.
- Inspection and cleaning.
- Refilling with approved toner.
- Quality testing.
- Packaging and delivery to respective locations.
All refilling must adhere to manufacturer specifications to prevent printer damage.
Financial Requirements
The estimated contract value is INR 2,00,000, covering all costs related to toner procurement, refilling, repairs, and service charges. Payments will be made in installments based on milestones achieved or monthly billing. The payment schedule is as follows:
- 30% advance upon contract signing.
- 40% after completion of 50% of scheduled refills.
- 30% after final completion and acceptance.
Bidders must submit a detailed cost breakdown in Schedule B, including unit costs for toner cartridges, labor, and miscellaneous expenses. All financial documents must be duly signed and stamped. The bid should include taxes, duties, and other applicable charges, clearly specified in the quotation.
Additional Tender Data
Commercial Details
Tender Category
Service
Tender Value
₹2,00,000
Bid To RA
No
Item Category
Miscellaneous Works
Authority & Contact
Officer Inviting Bids
EXECUTIVE ENGINEER CITY 1
Bid Opening Authority
EXECUTIVE ENGINEER CITY 1
Address
CITY 1 DIVISION CHAVDIGATE BHAVNAGAR
Contact Details
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Documents 3
TENDER COPY MAIN SUPPLY-REFILIING OF PRINTER PARTS.pdf
TENDER_DOCUMENT
SCHEDULE B.pdf
TENDER_DOCUMENT
CONDITIONS.pdf
TENDER_DOCUMENT
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GEM
Tender Results
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Eligibility Criteria
✓ Must have valid PAN Card, GST Number, and experience in printer toner supply and maintenance.
✓ Must submit all technical documents including experience certificates, performance certificates, and address proof.
✓ Must provide an undertaking on 300 stamps with notarization confirming no pending cases.
✓ If applicable, provide PF number or an undertaking.
| Qualification | Minimum Requirements |
|---|---|
| Experience | At least 2 years in toner supply and maintenance |
| Financial | Annual turnover of at least INR 5 lakh in the last 2 years |
| Documentation | Valid PAN, GST, experience & performance certificates |
✓ Bidders must have a valid digital signature for online submission.
✓ The bidder should not have any pending legal cases related to similar services.
Bidding Process
Process Timeline
1. TECHNICAL BID
23-06-2026 11:30
2. COMMERCIAL STAGE
23-06-2026 17:30
Required Forms
TECHNICAL
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
COMMERCIAL
PRICE BID
User Defined Template-Standard
Required Documents
Stage - TECHNICAL BID
1
PAN CARD
Required 2
ADHAR CARD
3
GST NO
Required 4
TENDER DOCUMENTS SIGNED BY BIDDER
Required 5
EXPERIENCE CERTIFICATE & PERFORMANCE CERTIFICATE
Required 6
UNDER TAKING ON 300 STAMPS WITH NOTARY-FOR NO CASE PENDING
Required 7
POWER OF ATTORNY IF ANY PARTNERSHIP
Required 8
MEMORANDOM OF ASSOCIATE PARTNERSHIPDEED
Required 9
ANY DOCUMENT SHOWING ADDRESS AND CONTACT NUMBER
Required 10
EMD TENDER FEE PAYMENT ACKNOWLEGEMENT
Required 11
PF NUMBER- IF APPLICABLE OR UNDERTAKING
RequiredForm - Tender Fee Form
1
Provide any proof of Bid Processing Fee
Form - Emd Fee Form
1
Provide any proof of EMD Document
Stage - COMMERCIAL STAGE
1
shedual -B
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the main scope of this tender?
This tender involves the annual supply and refilling of toner cartridges for laser and inkjet printers across Bhavnagar's City-1 Division. It includes repairing, replacement of consumables, and ensuring printer operational efficiency in government offices, labs, and stores. The project aims to provide cost-effective, high-quality toner refilling services with a contract duration of 365 days.
What are the key eligibility criteria for bidders?
Bidders must possess a valid PAN Card, GST registration, and demonstrate experience in toner supply and maintenance with relevant certificates. They should submit experience & performance certificates, an undertaking on 300 stamps notarized, and have no pending legal cases. Financial eligibility requires an annual turnover of at least INR 5 lakh over the past two years. Digital signatures are mandatory for online bids.
How is the bidding process structured?
The process involves downloading tender documents, submitting technical and financial bids electronically before the deadline, and evaluation of technical criteria followed by cost assessment. Bidders may be called for clarification or a pre-bid meeting. The final award depends on technical and financial scores. Key dates include bid opening on 03-03-2026 and closing on 24-03-2026.
What documents are required for technical submission?
Mandatory documents include PAN Card, GST No., signed tender documents, experience & performance certificates, undertaking on stamps, power of attorney if applicable, partnership deed, address proof, and EMD/Tender fee acknowledgment. All documents must be uploaded in the specified formats on the e-procurement portal.
What are the payment terms and estimated budget?
The estimated contract value is INR 2,00,000, payable in installments based on milestones: 30% advance, 40% after 50% completion, and 30% after final acceptance. Payments are made after submission of cost breakdowns and invoice approval. Bidders must include all taxes and charges in their quotes, with detailed Schedule B for transparency.
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Documents 3
TENDER COPY MAIN SUPPLY-REFILIING OF PRINTER PARTS.pdf
TENDER_DOCUMENT
SCHEDULE B.pdf
TENDER_DOCUMENT
CONDITIONS.pdf
TENDER_DOCUMENT