Paper-based Printing Services - Printing with Material; Electoral Rolls; Laser,Paper-based Printing
Office Of Chief Electoral Officer Uttar Pradesh
RAMPUR, UTTAR PRADESH
Posted:
26 November 2025
Closed:
6 December 2025
GEM
Open Urban Development NPROCURE
Bhavnagar Municipal Corporation Tender for Printing & Binding Electoral Rolls (2026)
Progress
Issue31-Jan-2026, 4:30 am
AwardPending
Tender Type
Open
Sector
Urban Development
Tender Fee
₹500
Contract Form
Works
Completion Period
As per tender Document Attached
Currency Type
Single
Categories
3
Bhavnagar Municipal Corporation invites bids for a five-year rate contract to handle printing and binding of electoral rolls. This government tender offers an excellent opportunity for experienced printing companies to provide high-quality services supporting electoral processes in Gujarat. The project involves printing, binding, and delivering electoral rolls as per specified standards, ensuring data confidentiality and durability. With an estimated value of INR 8,00,000, the tender emphasizes transparency, quality, and timely execution. Bidders must meet strict eligibility criteria, including experience, financial stability, and technical capacity. The procurement process is conducted electronically, with detailed evaluation stages scheduled for February 2026. Interested companies should review the tender documents, attend free training sessions, and submit their bids before the deadline. This tender is ideal for companies specializing in government printing, document management, and related services seeking to contribute to Gujarat's electoral activities.
Scope Of Work
The scope of work includes:
- Printing and binding of electoral rolls as per the specifications provided by Bhavnagar Municipal Corporation.
- Delivery of printed electoral rolls within the stipulated time frame.
- Maintenance of confidentiality and data security during printing.
- Use of high-quality paper and binding materials to ensure durability.
The process involves:
- Receipt of finalized electoral data from the election department.
- Printing of electoral rolls in required quantities.
- Binding and packaging of printed electoral rolls.
- Delivery to designated locations within Bhavnagar.
| Specification | Details |
|---|---|
| Paper Quality | As per tender document |
| Binding Type | Spiral or hardcover, as specified |
| Quantity | To be confirmed during order |
| Delivery Timeline | As specified in contract |
Bidders must ensure compliance with all technical and quality standards outlined in the tender documents.
Technical Specifications
The printing must adhere to the following technical parameters:
| Parameter | Specification |
|---|---|
| Paper Type | High-quality, durable paper |
| Printing Method | Offset or digital printing |
| Binding | Spiral or hardcover binding |
| Dimensions | As per electoral roll format |
| Quantity | To be finalized based on electoral data |
Sequential process:
- Data verification and finalization.
- Printing as per approved samples.
- Quality check and binding.
- Packaging and delivery.
Bidders should ensure compliance with technical standards and submit samples if required.
Financial Requirements
The estimated contract value is approximately INR 8,00,000. The payment will be made in installments based on delivery milestones. The breakdown is as follows:
| Cost Component | Amount (INR) |
|---|---|
| Printing | 60% |
| Binding | 20% |
| Delivery & Miscellaneous | 20% |
Payment terms include:
- 30% advance upon contract signing.
- 40% after delivery of initial batch.
- Remaining 30% after final delivery and inspection.
Bidders must quote their rates in the commercial bid form and adhere to the financial terms specified in the tender documents.
Documents 3
1.tender documents.pdf
TENDER_DOCUMENT
2.chack list.pdf
TENDER_DOCUMENT
3.commercial bid.pdf
TENDER_DOCUMENT
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Eligibility Criteria
✓ Must have valid tender documents, EMD, and tender fee paid.
✓ Must possess GST registration and PAN card.
✓ Must submit Professional Tax payment receipt.
✓ Must provide turnover certificate demonstrating financial capacity.
✓ Must submit bank solvency certificate.
✓ Must have relevant experience in printing and binding government documents.
✓ Must meet all criteria listed in the preliminary and commercial stage documentation.
| Qualification Requirement | Minimum Criteria |
|---|---|
| Tender Documents | Valid and submitted |
| EMD & Tender Fee | Paid and valid |
| GST & PAN | Valid registration |
| Turnover | Minimum INR 5,00,000 annually |
| Bank Solvency | Minimum INR 2,00,000 |
| Experience | At least 2 similar projects in last 3 years |
Note: All documents must be valid and submitted before the deadline.
Bidding Process
Process Timeline
1. preliminary stage
19-02-2026 12:00
2. commercial stage
20-02-2026 12:00
Required Forms
preliminary
Tender Fee and EMD
User Defined Template-Standard
commercial
Price Bid Form
Library-Secured
Required Documents
Stage - preliminary stage
1
tender documents
Required 2
emd and tender fee
Required 3
GST & PAN
Required 4
Proffetional Tax payment Receipt
Required 5
Turn over certificate
Required 6
Bank solvency
Required 7
Experience Certificate
Required 8
Other
RequiredStage - commercial stage
1
boq
RequiredFrequently Asked Questions
Key insights about GUJARAT tender market
What is the deadline for bid submission?
The last date for submitting bids is 16th February 2026 at 6:00 PM. Bids submitted after this deadline will not be accepted. Bidders should ensure all documents are uploaded and complete before the deadline to avoid disqualification.
What documents are required to participate?
Participants must submit tender documents, EMD and tender fee receipts, GST & PAN registration certificates, Professional Tax payment receipt, Turnover certificate, Bank solvency certificate, Experience certificates, and other relevant documents as specified in the eligibility criteria. All documents must be valid and submitted electronically.
How is the evaluation process conducted?
The evaluation involves preliminary and commercial stages. Technical bids are evaluated first on experience, technical capability, and compliance. The commercial bids are then assessed based on cost competitiveness. The evaluation dates are 19th and 20th February 2026. Bidders must meet the minimum qualifying score to proceed.
Can I attend training sessions for online bidding?
Yes, free vendor training sessions are organized every Saturday from 4:00 to 5:00 PM at (n)Code Solutions, Ahmedabad. These sessions help bidders understand the online bidding process, document submission, and digital certificate requirements. Attending is highly recommended for first-time bidders.
What is the scope of work under this tender?
The scope includes printing and binding electoral rolls as per specified standards, ensuring quality, confidentiality, and timely delivery. The work involves receiving electoral data, printing, binding, packaging, and delivering to designated locations in Bhavnagar within the stipulated timeline.
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Documents 3
1.tender documents.pdf
TENDER_DOCUMENT
2.chack list.pdf
TENDER_DOCUMENT
3.commercial bid.pdf
TENDER_DOCUMENT