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Open Urban Development NPROCURE

Bhavnagar Municipal Corporation Tender for Photography & Videography Services 2026

Bid Publish Date

14-Feb-2026, 10:30 am

Bid End Date

06-Mar-2026, 6:00 pm

Value

₹15,00,000

Location

BHAVNAGAR , GUJARAT

Progress

Issue14-Feb-2026, 10:30 am
AwardPending
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Tender Type

Open

Sector

Urban Development

Tender Fee

₹900

Contract Form

Works

Completion Period

As per tender Document Attached

Currency Type

Single

Categories 1

MISCELLANEOUS

The Bhavnagar Municipal Corporation is inviting bids for annual videography and photography services to document municipal activities, infrastructure projects, and civic events. This open tender offers an excellent opportunity for media companies with expertise in professional filming, editing, and documentation. The project aims to enhance transparency and public engagement through high-quality visual content. Bidders must meet strict eligibility criteria, including valid certifications, experience, and financial stability. The tender process involves two stages—preliminary and commercial—with clear deadlines and evaluation criteria. The estimated project value is around ₹15 lakh, with a bid validity of 180 days. Interested companies should review all detailed requirements, submit their bids via the official portal before the 6th March 2026, and participate in free training sessions to ensure compliance. This is a strategic opportunity to collaborate with Bhavnagar's urban development initiatives and showcase your media expertise.

Scope Of Work

The selected service provider will be responsible for the following tasks:

  • Capture high-quality video footage and photographs of municipal events, infrastructure projects, and civic activities.
  • Edit and produce professional videos as per the specifications provided by Bhavnagar Municipal Corporation.
  • Maintain equipment and ensure timely delivery of all visual content.
  • Coordinate with municipal officials to schedule shoots and gather required footage.
  • Provide raw footage and final edited videos in specified formats.

The process involves:

  1. Submission of technical and financial bids.
  2. Evaluation and shortlisting based on eligibility criteria.
  3. Technical assessment and presentation, if required.
  4. Final selection and contract signing.
Specification Details
Service Duration As per tender document attached
Deliverables Photographs, videos, edited content
Quality Standards HD quality, professional editing
Equipment Own professional-grade videography and photography gear
Reporting Regular updates to municipal officials

The scope also emphasizes adherence to safety protocols and compliance with local regulations.

Technical Specifications

Technical Parameter Requirement
Video Resolution Minimum 1080p HD
Photo Resolution Minimum 12 MP
Formats MP4 for videos, JPEG/PNG for images
Editing Software Adobe Premiere, Final Cut Pro
Equipment Professional-grade cameras, stabilizers, lighting

The process involves:

  • Procurement of necessary equipment.
  • Conducting test shoots to ensure quality standards.
  • Regular maintenance and calibration of gear.
  • Adherence to timelines for deliverables.

All technical activities must comply with industry standards and municipal guidelines.

Financial Requirements

The estimated project cost is approximately ₹15,00,000. The financial bid should include a detailed breakdown of costs covering equipment, manpower, editing, and miscellaneous expenses. Payments will be made in phases based on milestones achieved, as outlined in the contract. The bidder must submit a bid valid for 180 days, with the total bid amount clearly specified. The payment schedule includes an initial advance, progress payments, and final settlement after project completion. All costs should be inclusive of applicable taxes, and bidders must provide a comprehensive financial proposal aligned with the scope of work. The bid submission should also include any additional cost considerations for special requirements or unforeseen circumstances.

Documents 3

1. Techanical Bid.pdf

TENDER_DOCUMENT

2. Price Bid.pdf

TENDER_DOCUMENT

tender doc..pdf

TENDER_DOCUMENT

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Eligibility Criteria

✓ Must have valid tender documents, EMD, and tender fee paid.
✓ Must possess GST registration, PAN, and Professional Tax payment receipts.
✓ Must provide EPF & ESIC certificates.
✓ Should demonstrate a minimum turnover of ₹15,00,000 in the last financial year.
✓ Registration Certificate of the company is mandatory.

Qualification Criteria Minimum Requirement
Tender documents Valid and complete
EMD and tender fee Paid and documented
GST & PAN Valid and active
Professional Tax Paid receipt
EPF & ESIC Valid certificates
Turnover Minimum ₹15,00,000
Registration Valid registration certificate

Additional documents such as experience certificates and past project details are also required for verification.

Bidding Process

Process Timeline

1. preliminary stage

10-03-2026 12:00

2. commercial stage

12-03-2026 12:00

Required Forms

preliminary

Tender Fee and EMD

User Defined Template-Standard

Required

commercial

Price Bid Form

Library-Secured

Required

Required Documents

Stage - preliminary stage

1

tender documents

Required
2

emd and tender fee

Required
3

GST & PAN

Required
4

Proffetional Tax payment Receipt

Required
5

EPF & ESIC Certificate

Required
6

Turn over certificate

Required
7

Registration Certificate

Required
8

Other

Required

Stage - commercial stage

1

boq

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the deadline for submitting bids for this tender?

The bid submission deadline is 06-03-2026 at 18:00. Bidders must upload all required documents before this time to be considered.

What documents are required for the preliminary stage?

Bidders must submit tender documents, EMD and tender fee, GST & PAN, Professional Tax payment receipt, EPF & ESIC certificates, Turnover certificate, Registration Certificate, and other relevant documents as specified in the tender notice.

How will the evaluation process be conducted?

Evaluation includes preliminary eligibility assessment, technical evaluation based on experience and quality, and financial bid review. The process ensures transparency, with scores assigned based on criteria detailed in the tender document.

What is the estimated value of this project?

The estimated project cost is approximately ₹15,00,000 (Fifteen lakh Indian Rupees). The bid should reflect this budget, including all costs.

Who can I contact for support during the bidding process?

You can contact the Store Superintendent, Bhavnagar Municipal Corporation at 02782430245. Support sessions are also available at (n)code solutions, Ahmedabad, every Saturday for bidder assistance.