Bhayavadar Municipality Swadeshi Mela Mandap Decoration Tender - Civil Works Opportunity
Progress
This government tender offers a unique opportunity for civil and event decoration contractors to participate in the Bhayavadar Municipality's Swadeshi Mela event. The project involves mandap decoration and related arrangements to create a vibrant and culturally rich environment. With an estimated cost of ₹10,00,000, the tender emphasizes transparency, quality, and timely execution. Bidders must meet specific eligibility criteria, submit necessary documentation, and adhere to technical specifications outlined in the tender documents. The process is managed via the NPROCURE platform, ensuring a streamlined and secure procurement experience. This tender is ideal for experienced civil works firms looking to contribute to a significant public event, enhance community engagement, and showcase their expertise in event decoration and civil arrangements.
Scope Of Work
The selected contractor will be responsible for the following:
- Design and implement decorative arrangements for the Mandap and event venue
- Supply of all necessary decoration materials and equipment
- Coordinate with the Bhayavadar Municipality for timely setup and dismantling
- Ensure compliance with safety and quality standards
- Maintain cleanliness and order during the event
The process involves:
- Review of tender documents and site inspection
- Preparation of detailed decoration plan and submission for approval
- Procurement of decoration materials
- Installation of decorations as per approved plan
- Event supervision and post-event dismantling
| Specification | Details |
|---|---|
| Material Quality | As per technical specifications provided in tender documents |
| Timeline | Setup to be completed within 7 days prior to the event |
| Safety Standards | Adherence to all local safety regulations |
The contractor must ensure all work aligns with the guidelines specified in the tender document available for download.
Technical Specifications
The technical requirements include:
| Parameter | Specification |
|---|---|
| Material | High-quality decorative materials as per standards |
| Durability | Decorations must withstand weather conditions during the event |
| Safety | All electrical and structural elements must comply with safety norms |
| Installation | Secure and stable setup with no risk of collapse |
Sequence of procedures:
- Review technical specifications.
- Prepare decoration plan adhering to standards.
- Procure approved materials.
- Execute installation within stipulated timeline.
- Conduct safety inspections before event commencement.
Technical details are elaborated in the tender document, which bidders should review thoroughly.
Financial Requirements
The estimated project cost is ₹10,00,000. The payment will be made in phases:
| Payment Stage | Amount | Conditions |
|---|---|---|
| Advance | 20% | Upon contract signing |
| Mid-term | 50% | Post completion of installation |
| Final | 30% | After successful event and dismantling |
Bidders must submit a detailed financial proposal along with the bid, including itemized costs for materials, labor, transportation, and other expenses. All payments are subject to approval and compliance with contractual terms. The bid validity is 120 days from the submission deadline.
Tender Data
Bid Details
Tender Type
Open
Sector
State Governments & UT
Tender Fee
₹900
Contract Form
Works
Completion Period
7 Days
Currency Type
Single
Bid Submission Start
15-10-2026 10:00:00
Document Download End
23-10-2026 18:00:00
Bid Validity
120 Days
Additional Tender Data
Commercial Details
Tender Category
Service
Tender Value
₹10,00,000
Bid To RA
No
Item Category
Civil Works
Authority & Contact
Officer Inviting Bids
Chief Officer, Bhayavadar Nagarpalika, Bhayavadar
Bid Opening Authority
Chief Officer, Bhayavadar Nagarpalika, Bhayavadar
Address
Bhayavadar Nagarpalika, Bhayavadar
Contact Details
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
Free consultation · 24h response
Documents 1
01 Tender-Swadeshi Mela.pdf
TENDER_DOCUMENT
Categories
3
Bidding Process
Process Timeline
28-10-2026 11:00
28-10-2026 11:30
Required Forms
Preliminary
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
Commercial
Price Bid Form
Library-Secured
Required Documents
Stage - Preliminary Stage
Attach Scan Copy of Tender FEE
RequiredAttach Scan copy of EMD
RequiredAttach Scan Copy of All Necessary Documents as per Tender Terms and Conditions
RequiredForm - Tender Fee Form
Provide any proof of Bid Processing Fee
Form - Emd Fee Form
Provide any proof of EMD Document
🤖 AI-Powered Bidder Prediction
Discover companies most likely to bid on this tender
Eligibility Criteria
Bidders must meet the following eligibility requirements:
- ✓ Must have valid registration and licenses for civil and decoration works.
- ✓ Must submit a scanned copy of the tender fee of ₹900.
- ✓ Must provide a scanned copy of the EMD (Earnest Money Deposit) as specified.
- ✓ Must submit all necessary documents as per tender terms, including past project experience, financial statements, and technical capability.
| Qualification Criteria | Details |
|---|---|
| Minimum Turnover | ₹5,00,000 in the last financial year |
| Experience | At least 3 years of relevant civil/decorative project experience |
| Financial Stability | Proof of financial stability with bank statements or balance sheets |
| Certification | Valid licenses and certificates for civil works |
Note: Non-compliance with eligibility criteria will lead to disqualification.
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the deadline for submitting bids for the Bhayavadar Swadeshi Mela decoration tender?
The final date for bid submission is 23rd October 2026 at 6:00 PM. Bidders must upload all required documents and proposals before this deadline to be considered.
What documents are required to participate in this tender?
Bidders need to submit:
- Tender Fee of ₹900
- Earnest Money Deposit (EMD)
- All necessary technical and financial documents as specified in the tender notice and documents download link.
Ensure all scanned copies are clear and uploaded within the stipulated timelines.
How will the evaluation of bids be conducted?
Bids will be evaluated based on technical competence (40%), financial proposal (30%), compliance with specifications (20%), and past performance (10%). Bidders must meet minimum qualifying marks to proceed to the final selection. The highest scoring bid will be awarded the contract.
Can I participate if I do not have a Digital Certificate?
No, participation in online tenders requires a valid Digital Certificate issued by a licensed Certifying Authority of India. Bidders can procure this from authorized agencies or through (n)Code Solutions, which is licensed by the Government of India.
Training sessions are available to assist bidders in obtaining and using Digital Certificates.
Where can I find the detailed tender documents and technical specifications?
The detailed tender documents, including technical specifications, terms, and conditions, are available for download from the NPROCURE platform. The direct link is provided in the tender notice or can be accessed through the official government procurement portal. Bidders are advised to review all documents thoroughly before preparing their proposals.