Open Miscellaneous NPROCURE

Tenders for Campus Cleaning Contract at M.S. University of Baroda 2025-26

Bid Publish Date

13-Dec-2025, 5:00 pm

Bid End Date

05-Jan-2026, 4:00 pm

Value

₹93,68,208

Location

VADODARA , GUJARAT

Progress

Issue13-Dec-2025, 5:00 pm
AwardPending
Explore all 4 tabs to view complete tender details

Tender Type

Open

Sector

Miscellaneous

Tender Fee

₹2,400

Contract Form

Works

Completion Period

As per tender Document Attached

Currency Type

Single

Categories 1

MISCELLANEOUS

The Maharaja Sayajirao University of Baroda invites bids for campus cleaning services for the academic year 2025-26. This open tender targets experienced service providers capable of managing large-scale cleaning, waste disposal, and sanitization across multiple university campuses in Vadodara, Gujarat. The project aims to maintain a hygienic environment for students, staff, and visitors, ensuring compliance with safety and environmental standards. The tender includes detailed scope of work, eligibility criteria, technical specifications, and a transparent evaluation process. With an estimated value of INR 93,68,208, the contract offers an excellent opportunity for reputed facilities management companies to showcase their capabilities. Interested bidders must submit their proposals online before the deadline, along with all necessary documentation, including EMD, certificates, and experience proof. The process emphasizes quality, compliance, and cost-effectiveness, with the University Engineer as the key contact for queries and support.

Scope Of Work

The scope of work includes:

  • Daily cleaning of all designated campus areas including faculties, departments, residential quarters, and other premises.
  • Waste management and disposal as per university standards.
  • Sanitization and disinfection of all high-touch surfaces and common areas.
  • Maintenance of cleanliness in restrooms, corridors, and outdoor spaces.
  • Provision of cleaning supplies and equipment as per specifications.

The process involves:

  1. Site inspection and assessment by the contractor.
  2. Preparation of a detailed cleaning schedule.
  3. Implementation of cleaning activities as per approved plan.
  4. Regular supervision and quality checks.
  5. Reporting and documentation of activities and issues.

The contractor must ensure compliance with all safety and environmental regulations and provide trained personnel for all tasks. The contract duration is for one year, with possible renewal based on performance.

Key Deliverables Specifications
Cleaning Frequency Daily in all designated areas
Waste Disposal Segregated and compliant with local norms
Disinfection Weekly and as needed in high-touch zones
Supplies Eco-friendly cleaning agents and tools

All work must adhere to the standards set forth in the tender documents and the university’s policies.

Technical Specifications

The contractor must use eco-friendly cleaning agents approved by relevant authorities. Equipment should meet safety standards and be suitable for large-scale campus cleaning. The process involves:

  • Site assessment
  • Planning and scheduling
  • Execution of cleaning activities
  • Quality assurance
  • Reporting
Technical Parameter Specification
Cleaning Agents Eco-friendly, biodegradable
Equipment Approved, safety-compliant
Staff Qualification Trained personnel
Disinfection Protocol Weekly and as needed
Waste Disposal Segregated and compliant

All technical activities must align with the guidelines outlined in the tender documents and applicable environmental standards.

Financial Requirements

The total estimated contract value is INR 93,68,208. Bidders must submit a bid offer based on unit rates for various campus cleaning activities. The financial proposal should include:

Cost Component Estimated Cost (INR)
Monthly Cleaning Based on area and frequency
Supplies and Equipment As per specifications
Miscellaneous Contingencies and other expenses

Payments will be made quarterly upon satisfactory completion and approval of services. The bid validity is 120 days from the date of submission, and the successful bidder must furnish the EMD amount as specified.

Bid submissions should include detailed cost breakdowns, and any deviations must be clearly specified and justified.

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Eligibility Criteria

✓ Must have valid registration and licenses including GST registration and PAN card.
✓ Must submit a refundable EMD of INR 93,682.08.
✓ Proven experience in campus or large-scale cleaning services with at least 3 similar projects completed in the last 5 years.
✓ Financial capacity demonstrated through CA certified turnover of at least INR 2,80,00,000 for FY 2022-23, 2023-24, and 2024-25.
✓ Must provide a valid bank solvency certificate with the specified amount.
✓ Submit Form B1 with all annexures duly signed and stamped.
✓ Provide a certificate of similar work completion (Form 3A or equivalent).
✓ Partnership Deed, if applicable.
✓ List of qualified employees and ongoing projects.

Qualification Criteria Minimum Requirement
Turnover INR 2,80,00,000 for FY 2022-23, 2023-24, 2024-25
Experience 3 similar projects completed in last 5 years
Certification Valid GST, PAN, Bank solvency, and other certificates
Submission of Documents Complete as per tender guidelines

Bidders must meet all eligibility conditions to qualify for the tender process.

Bidding Process

Process Timeline

1. Preliminary Stage

06-01-2026 16:00

2. Commercial Stage

06-01-2026 16:05

Required Forms

Preliminary

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

Commercial

Percentage Rate

Library-Secured

Required

Required Documents

Stage - Preliminary Stage

1

Technical Bid

Required
2

DD of Tender Fee

Required
3

DD of EMD

Required
4

Pan Card

Required
5

GST Registration Certificate

Required
6

Form B1 (44 pages) with Annexure 1 To 4 ( Completely filled With sign and stamp on all pages )

Required
7

Valid Bank solvency certificate with validity mentioned in certificate

Required
8

CA certified Turn over for similar work of F.Y 2022-23, 2023-24, 2024-25

Required
9

Form 3A / Completion Certificate of Similar Nature of Works

Required
10

Partnership Deed if any

11

Special Terms & Condition

Required
12

List of Employee

Required
13

List of similar complete & in-progress work with work order

Required
14

Other necessary documents

Form - Tender Fee Form

1

Provide any proof of Bid Processing Fee

Form - Emd Fee Form

1

Provide any proof of EMD Document

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the deadline for submitting bids for the campus cleaning tender?

The last date for bid submission is 05-01-2026 at 4:00 PM. Bidders must upload all required documents before this deadline to be considered.

What documents are required to participate in the tender?

Participants must submit Technical Bid, DD of Tender Fee, DD of EMD, PAN Card, GST Registration Certificate, Form B1 with annexures, Bank solvency certificate, CA certified turnover, Form 3A or equivalent, and other specified documents as detailed in the tender guidelines.

How will the evaluation of bids be conducted?

Bids will be evaluated based on eligibility & documents (30%), technical capability (40%), and financial offer (30%). Minimum qualifying scores are set at 50% in each category. The highest total score will determine the successful bidder.

Is there any training available for online bid submission?

Yes, free vendor training sessions are organized every Saturday from 4:00 to 5:00 PM at (n)Code Solutions, Ahmedabad. Bidders are encouraged to attend to familiarize themselves with the process.

What is the estimated value of the campus cleaning contract?

The estimated contract value is approximately INR 93,68,208. Bidders should prepare their proposals accordingly, including detailed cost breakdowns.

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