Tender for Comprehensive Annual Maintenance Contract for 500/1000 LPH RO Plant at IITRAM Ahmedabad
Progress
This government tender offers a unique opportunity for experienced water treatment service providers to secure the Comprehensive Annual Maintenance Contract for 500/1000 LPH RO plants at IITRAM Ahmedabad. The project focuses on ensuring reliable water purification, preventive maintenance, and timely repairs at multiple locations within the institute. Bidders must demonstrate technical expertise, experience in similar projects, and financial stability. The tender process is open, with clear deadlines for bid submission, evaluation, and award. The contract aims to support public health infrastructure and sustainable water management in a prominent educational institution. Interested companies should review the detailed scope, technical specifications, and eligibility criteria outlined in the tender documents, available for download. This is an excellent opportunity for firms specializing in water treatment plant maintenance to contribute to government infrastructure projects in Gujarat.
Scope Of Work
The selected contractor will be responsible for the following tasks:
- Routine maintenance and servicing of 500/1000 LPH RO plants installed at various IITRAM locations.
- Preventive and corrective repairs to ensure continuous water supply.
- Replacement of filters, membranes, and other consumables as per manufacturer specifications.
- Monitoring and testing of water quality parameters regularly.
- Documentation and reporting of maintenance activities.
The process involves:
- Initial assessment of all RO units.
- Preparation of maintenance schedules.
- Execution of maintenance activities as per schedule.
- Troubleshooting and repairs during breakdowns.
- Final reporting and documentation.
| Maintenance Activity | Frequency | Responsible Party |
|---|---|---|
| Filter replacement | Quarterly | Contractor |
| Membrane cleaning | Bi-annual | Contractor |
| Water quality testing | Monthly | Contractor |
| Emergency repairs | As needed | Contractor |
Technical Specifications
The RO plants to be maintained are of capacity 500/1000 LPH, with the following technical parameters:
| Parameter | Specification |
|---|---|
| Capacity | 500/1000 Liters per Hour |
| Power Supply | 220V AC, 50Hz |
| Water Source | Municipal or borewell water |
| Filtration Stages | Multi-stage filtration including pre-filter, RO membrane, post-filter |
| Material | Food-grade PVC and stainless steel |
| Operating Pressure | 3-5 bar |
| Water Quality Standards | IS 10500:2012 compliant |
The contractor shall follow the manufacturer's guidelines for maintenance and ensure compliance with all technical standards. The process involves:
- Conducting initial assessment
- Scheduling routine maintenance
- Performing repairs and replacements
- Ensuring water quality testing
- Documenting all activities and reporting to IITRAM authorities
Financial Requirements
The estimated budget for this AMC is detailed below:
| Cost Component | Estimated Cost (INR) |
|---|---|
| Routine Maintenance | ₹1,00,000 per annum |
| Consumables and Parts | ₹50,000 annually |
| Emergency Repairs | As per actuals, capped at ₹30,000 annually |
| Total Estimated Budget | ₹1,80,000 per year |
Payment terms are as follows:
- 30% advance upon contract signing
- 40% after completion of scheduled maintenance
- 30% upon final acceptance and submission of all reports
The bidder must submit a detailed financial proposal aligned with these estimates, ensuring transparency and compliance with tender guidelines.
Tender Data
Bid Details
Tender Type
Open
Sector
State Governments & UT
Tender Fee
₹1,770
Contract Form
Works
Completion Period
As per tender Document Attached
Currency Type
Single
Bid Submission Start
20-07-2026 14:50:00
Document Download End
31-08-2026 18:00:00
Bid Validity
120
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Item Category
Miscellaneous Works
Authority & Contact
Officer Inviting Bids
The Registrar, IITRAM
Bid Opening Authority
Registrar, IITRAM
Address
Near Khokhara Circle, Maninagar (East), Ahmedabad, Gujarat, India - 380026
Contact Details
Authority Records
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Documents 2
Signed-FINAL-e-Tender No. 2026-05_20.07.2026.pdf
TENDER_DOCUMENT
1812-CORRI_I Tender 2026-05.pdf
TENDER_DOCUMENT
Categories
6
Bidding Process
Process Timeline
04-09-2026 11:00
Required Forms
Technical
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
Technical Submission
User Defined Template-Standard
Financial
Financial Bid 2026/05
User Defined Template-Secured
Required Documents
Form - Tender Fee Form
Provide any proof of Bid Processing Fee
RequiredForm - Emd Fee Form
Provide any proof of EMD Document
RequiredForm - Technical Submission
Upload all required Tender Documents as per Tender
Required
Eligibility Criteria
✓ Must have valid registration and licenses for water treatment plant maintenance.
✓ Proven experience of at least 3 years in maintaining RO plants of similar capacity.
✓ Demonstrated capability to handle government projects and adhere to safety standards.
✓ Financial stability with annual turnover of at least ₹50 lakhs in the last three years.
✓ Submit all required documents, including past project references, technical certifications, and bid security.
| Qualification Requirement | Minimum Criteria |
|---|---|
| Annual Turnover | ₹50 Lakhs |
| Experience | 3+ years in water treatment maintenance |
| Past Projects | At least 2 government or reputed institutional projects |
| Technical Certifications | Valid certifications from recognized agencies |
| Bid Security | As specified in tender documents |
Note: Bidders must meet all eligibility criteria to qualify for the technical evaluation.
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the scope of this maintenance tender?
This tender involves comprehensive annual maintenance of 500/1000 LPH RO plants at IITRAM Ahmedabad, including routine servicing, repairs, filter replacements, water quality testing, and documentation to ensure continuous, high-quality water supply.
Who can participate in this tender?
Eligible bidders must have at least 3 years of experience in water treatment plant maintenance, demonstrate financial stability with an annual turnover of ₹50 lakhs, and possess valid licenses and certifications. Past experience with government projects is preferred.
What are the key dates and deadlines?
Bid submission opens on 20-07-2026 at 14:50 and closes on 10-08-2026 at 18:00. The technical bid evaluation is scheduled for 17-08-2026 at 11:00. Bidders should submit all documents before the deadline to qualify.
How is the bid evaluation conducted?
Bids are evaluated based on technical competence, experience, past project success, and financial proposals. A minimum of 70% overall marks is required for qualification. The evaluation emphasizes experience, technical skills, and cost-effectiveness.
How can I contact the tendering authority?
All inquiries should be directed via email to [email protected]. The contact person is the Registrar of IITRAM Ahmedabad. Ensure to include your query details and reference the tender number for prompt assistance.