TenderDekho Logo
Open State Governments & UT NPROCURE

Comprehensive Annual Maintenance Contract for Diesel Generator Sets in Surat District

Bid Publish Date

23-Apr-2025, 11:00 am

Bid End Date

08-May-2025, 12:30 pm

EMD

₹10,950

Value

₹10,91,712

Location

GANDHINAGAR , GUJARAT

Progress

Issue23-Apr-2025, 11:00 am
AwardPending
Explore all 4 tabs to view complete tender details

Tender Type

Open

Sector

State Governments & UT

Tender Fee

₹900

Contract Form

Works

Completion Period

12  Months

Currency Type

Single

Categories 14

TECHNICAL SERVICES GENERATORS ELECTRICAL WIND MILL ENERGY PROJECT GENERATOR HIRING POWER WATER GENERATOR TRANSPORTATION OF DIESEL WATER LEVEL RECORDER DAM OTHER SERVICE PETROLEUM FUELS MICROCENTRIFUGES TOOLS AND GENERAL MACHINERY

This government tender offers an opportunity for experienced electrical and maintenance service providers to secure a Comprehensive Annual Maintenance Contract for Diesel Generator Sets in Surat district, Gujarat. With an estimated contract value of approximately ₹10,91,712, the project aims to ensure reliable power supply through routine inspection, troubleshooting, and repairs. The tender is open to qualified bidders with proven experience in generator maintenance, holding valid registration and financial stability. The process is fully online, with a submission deadline of 8th May 2025. Successful bidders will benefit from a structured payment schedule, detailed technical specifications, and the chance to work with a government department on a high-value electrical maintenance project. The tender emphasizes quality, safety, and environmental standards, offering a lucrative opportunity for reputed service providers in the electrical maintenance industry.

Scope Of Work

The scope of work encompasses comprehensive maintenance and servicing of Diesel Generator Sets within Surat district, ensuring optimal performance and reliability. Key responsibilities include:

  • Regular inspection, testing, and preventive maintenance of diesel generators.
  • Troubleshooting and rectification of faults.
  • Replacement of worn-out parts and consumables.
  • Ensuring compliance with safety and environmental standards.
  • Maintaining detailed service records and reports.

The contractor shall deploy qualified personnel equipped with necessary tools and spare parts. The process involves:

  1. Conducting initial assessment of existing generators.
  2. Developing a detailed maintenance schedule.
  3. Performing scheduled inspections and repairs.
  4. Documenting all activities and reporting to the Project Implementation Unit.
  5. Ensuring minimum downtime and uninterrupted power supply.

The contractor must adhere to the specifications outlined in the tender documents, including safety protocols and quality standards.

Key Equipment Description
Diesel Generators Capacity as specified in tender
Spare Parts Genuine and approved
Testing Instruments Calibration as per standards

The contractor shall also coordinate with other civil and electrical contractors involved in the project to ensure seamless execution.

Technical Specifications

The diesel generators must comply with the specifications outlined in the tender documents, including capacity, fuel efficiency, and emission standards. The technical parameters include:

Parameter Requirement
Capacity As specified in tender
Fuel Type Diesel
Power Output As per project needs
Noise Level Within permissible limits
Maintenance Interval As recommended by manufacturer
Warranty Minimum 12 months post-maintenance

The contractor shall follow standard procedures:

  1. Conduct initial inspection.
  2. Perform scheduled preventive maintenance.
  3. Replace worn parts with genuine spares.
  4. Test generator performance.
  5. Document all activities and report findings.

All work must adhere to the standards specified in the official tender documents, including safety, environmental, and operational standards.

Financial Requirements

The estimated value of the contract is approximately ₹10,91,712, which includes all maintenance, labor, and spare parts costs. The tender fee is ₹900, and the Earnest Money Deposit (EMD) is ₹10,950. Payment shall be made as per the following schedule:

  • 10% advance upon contract signing.
  • 40% after completion of initial assessment and approval.
  • 50% upon successful completion of maintenance activities and final acceptance.

Bidders must submit a detailed financial proposal along with their technical bid. The total bid amount should be inclusive of all applicable taxes and duties. The successful bidder will be required to execute a contract with terms clearly defining payment milestones and conditions.

Documents 6

Notice no 14.0.pdf

TENDER_DOCUMENT

PQ for CAMC DG Set.pdf

TENDER_DOCUMENT

schedule b.pdf

TENDER_DOCUMENT

STANDARD BIDDING DOCUMENTS.pdf

TENDER_DOCUMENT

Standard Specification for Electrical Work.pdf

TENDER_DOCUMENT

Terms and Conditions.pdf

TENDER_DOCUMENT

🤖 AI-Powered Bidder Prediction

Discover companies most likely to bid on this tender

Live AI
Historical Data

Eligibility Criteria

✓ Must have valid registration and legal status as a reputable electrical or maintenance service provider.
✓ Proven experience in maintaining diesel generators or similar electrical equipment.
✓ Demonstrated financial stability with requisite turnover and assets.
✓ Submission of relevant documents including registration certificates, technical experience, and financial statements.
✓ Must have successfully completed similar projects with a minimum contract value of ₹5,00,000 in the last 3 years.

Qualification Requirement
Registration Valid registration under relevant authorities
Experience At least 3 years in generator maintenance
Financial Annual turnover of at least ₹20 lakh
Technical Skilled technicians with relevant certifications

Critical: Bidders must submit all required documents for post-qualification verification, including affidavits and MOUs with subcontractors or authorized dealers if applicable.

Bidding Process

Process Timeline

1. Priliminary Stage

08-05-2025 18:02

2. Commercial Stage

08-05-2025 18:05

Required Forms

Priliminary

Tender Fee and EMD

User Defined Template-Standard

Required

Commercial

Percentage Rate

Library-Secured

Required

Required Documents

Stage - Priliminary Stage

1

Upload Scan copy of Tender fee/Bid Fee

Required
2

Upload Scan copy of Earnest Money Demand Draft

Required
3

Upload Scan copy of Solvency certificate Scheduled bank or nationalized bank for current calendar year. Amount not less than 20 Percentage of Amount put to tender. i.e. 2025

Required
4

Upload Scan copy of GST Registration

Required
5

Upload Scan copy of PAN Card.

Required
6

The Tenderer must have Electrical Contractors License. [Electrical Contractor License Renewal Receipt is not valid]

Required
7

The Bidder must have a registered office within Gujarat state. (Submit supporting documents)

Required
8

The Bidder must have Experience in successfully completing or substantially completing at least one contract of similar work at least the value of 40 Percentage of proposed contract within the last five years (Applied enhancement factor) (Similar work i.e. CAMC of DG Sets only). (Only form 3A)

Required
9

The Bidder must have certificate as a Authorized Service Provider with any of the DG Set Manufacturer since last five finacial year. (copy of 5 Year certificate issued by DG set manufacturer)

Required
10

The Bidder must have the successfully experience of CAMC for 40 Percentage KVA capacity of the highest KVA capacity single DG set included in the tender since last five years. (Work Complition certificate along with BOQ)

Required
11

The Bidder must have minimum annual financial turnover of Rupees equel to estimated amount put to tender in any one year, over the last five financial years (Applied enhancement factor) ( CA Certificate)

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the scope of work for this tender?

**The scope involves comprehensive maintenance and servicing of Diesel Generator Sets in Surat district, including:

  • Regular inspections and preventive maintenance
  • Troubleshooting and fault rectification
  • Replacement of worn-out parts with genuine spares
  • Ensuring compliance with safety and environmental standards
  • Maintaining detailed service reports

The contractor must deploy qualified technicians and coordinate with civil and electrical teams to ensure uninterrupted power supply.** The process includes initial assessment, scheduled maintenance, documentation, and reporting. All activities must adhere to the specifications outlined in the tender documents, ensuring quality and safety standards are met.

What are the eligibility criteria for bidders?

**Bidders must meet the following criteria:

Criteria Details
Registration Valid registration under relevant authorities
Experience Minimum 3 years in generator or electrical equipment maintenance
Financial Stability Annual turnover of at least ₹20 lakh in the last 3 years
Past Projects Successfully completed similar projects worth at least ₹5 lakh
Documentation Submission of registration certificates, experience proof, and affidavits

Critical: All required documents must be submitted for post-qualification verification.** Bidders should also submit MOUs with authorized dealers or subcontractors if applicable.

What are the technical specifications for the generator maintenance?

**The generators should meet the following specifications:

Parameter Requirement
Capacity As specified in tender
Fuel Type Diesel
Power Output As per project needs
Noise Level Within permissible limits
Maintenance Interval As per manufacturer guidelines
Warranty Minimum 12 months post-maintenance

Procedures include initial inspection, scheduled preventive maintenance, parts replacement, and performance testing.** All work must comply with the standards specified in the tender documents, ensuring safety, efficiency, and environmental compliance.

What is the financial bid submission process?

Bidders must prepare a detailed financial proposal including all costs related to labor, spare parts, and overheads. The bid should be submitted electronically before the deadline of 8th May 2025, 18:00. The total bid amount must be inclusive of applicable taxes. Payment terms are structured as:

  • 10% advance upon contract signing
  • 40% after initial assessment approval
  • 50% after final completion and acceptance

The bid should be competitive, and the evaluation will consider both cost and technical competence to ensure value for money.

What is the bidding and evaluation process?

**The bidding process involves:

1.** Downloading and reviewing tender documents.
2. Submitting technical and financial bids online before the deadline.
3. Bids are opened publicly on 8th May 2025 after 18:00.
4. Evaluation based on technical scores (50%) and financial bids (50%).
5. Shortlisted bidders may be called for clarifications.
6. Contract award to the bidder with the highest overall score.

Key dates include bid start on 23rd April 2025 and bid closing on 8th May 2025. All submissions must be completed electronically within these timelines.