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Open State Governments & UT NPROCURE

Comprehensive Annual Maintenance Contract for Diesel Generator Sets in Vadodara

Bid Publish Date

23-Apr-2025, 7:00 am

Bid End Date

08-May-2025, 12:30 pm

EMD

₹18,950

Value

₹18,94,388

Location

GANDHINAGAR , GUJARAT

Progress

Issue23-Apr-2025, 7:00 am
AwardPending
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Tender Type

Open

Sector

State Governments & UT

Tender Fee

₹900

Contract Form

Works

Completion Period

12  Months

Currency Type

Single

Categories 14

TECHNICAL SERVICES GENERATORS ELECTRICAL WIND MILL ENERGY PROJECT GENERATOR HIRING POWER WATER GENERATOR TRANSPORTATION OF DIESEL WATER LEVEL RECORDER DAM OTHER SERVICE PETROLEUM FUELS MICROCENTRIFUGES TOOLS AND GENERAL MACHINERY

This government tender offers a valuable opportunity for qualified electrical service providers to secure a comprehensive annual maintenance contract for Diesel Generator Sets at Vadodara's GMERS Hospital & College Campus. The project, managed by the Project Implementation Unit in Gandhinagar, involves routine inspections, preventive maintenance, repairs, and performance testing of DG sets to ensure uninterrupted power supply for critical healthcare and educational infrastructure. With an estimated contract value of approximately INR 18.94 million and a completion period of 12 months, the tender emphasizes transparency, technical excellence, and timely execution. Bidders must meet strict eligibility criteria, including proven experience, technical certifications, and financial stability. The process is open, with clear timelines for bid submission, evaluation, and award, ensuring fair competition among reputed electrical maintenance firms. This tender is ideal for companies specializing in generator maintenance, electrical services, and government infrastructure projects, offering a strategic opportunity to expand their footprint in Gujarat's public sector.

Scope Of Work

The contractor shall undertake all activities necessary for the comprehensive maintenance of Diesel Generator Sets at the specified location. The scope includes:

  • Routine inspection and preventive maintenance of DG sets as per standard protocols.
  • Repair and replacement of faulty components, including filters, batteries, alternators, and control panels.
  • Testing and commissioning of DG sets after maintenance.
  • Ensuring compliance with safety standards and environmental regulations.
  • Maintaining detailed service records and reporting to the project authority.

The key deliverables include:

  • Regular maintenance schedules
  • Fault diagnosis and troubleshooting reports
  • Replacement of worn-out parts
  • Performance testing reports

The process involves:

  1. Initial assessment and planning
  2. Scheduled preventive maintenance
  3. Emergency repairs and troubleshooting
  4. Final testing and documentation

The contractor must ensure availability of spare parts, skilled manpower, and adherence to technical standards specified in the tender documents. The work shall be carried out at the Vadodara GMERS Hospital & College Campus, with all activities aligned with the referenced standards and technical specifications provided in the tender.

Technical Specifications

The DG sets to be maintained are to conform with the standard specifications for industrial electrical equipment, including:

Parameter Requirement
Power Capacity Minimum 150 kW per DG set
Fuel Type Diesel
Control System Automated with remote monitoring capability
Maintenance Standards As per standard industry practices and referenced standards
Testing Load testing and performance verification after maintenance

The contractor shall follow the detailed technical guidelines provided in the standard electrical work specifications and ensure all activities meet safety and quality standards. The process includes scheduled inspections, preventive checks, and emergency repairs, with documentation at each stage.

Financial Requirements

The estimated contract value is approximately INR 18,943,388. The financial bid should include detailed cost breakdowns covering labor, spare parts, transportation, and miscellaneous expenses. Payment terms will be linked to milestone achievements, including periodic maintenance reports and final acceptance. The tender fee is INR 900, and the earnest money deposit (EMD) is INR 19,950, payable through specified modes. The bidder must submit a valid bid security along with the bid document. Payment schedules are typically aligned with scheduled maintenance milestones, with a final settlement after project completion and approval. The contract will be awarded based on the best evaluated bid considering both technical and financial criteria.

Documents 6

Notice no 14.0.pdf

TENDER_DOCUMENT

PQ for CAMC DG Set.pdf

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schedule b.pdf

TENDER_DOCUMENT

STANDARD BIDDING DOCUMENTS.pdf

TENDER_DOCUMENT

Standard Specification for Electrical Work.pdf

TENDER_DOCUMENT

Terms and Conditions.pdf

TENDER_DOCUMENT

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Eligibility Criteria

✓ Must have valid registration and legal status as a reputed electrical maintenance service provider.
✓ Proven experience in maintaining Diesel Generator Sets, with at least 3 years of relevant work.
✓ Demonstrated capability to handle projects with a minimum estimated value of INR 10 lakh.
✓ Must possess necessary technical certifications and licenses for electrical and generator maintenance.
✓ Financial stability to undertake projects of similar scale, with an average annual turnover of at least INR 50 lakh over the past 3 years.

Qualification Requirement Details
Registration Valid registration under relevant electrical and maintenance authorities
Experience Minimum 3 years in generator maintenance
Financial Turnover INR 50 lakh minimum annual turnover for last 3 years
Certification Electrical safety and maintenance certifications
Past Projects At least 2 similar projects completed successfully

The bidder must submit all relevant documents for verification, including certificates, financial statements, and client references.

Bidding Process

Process Timeline

1. Priliminary Stage

08-05-2025 18:02

2. Commercial Stage

08-05-2025 18:05

Required Forms

Priliminary

Tender Fee and EMD

User Defined Template-Standard

Required

Commercial

Percentage Rate

Library-Secured

Required

Required Documents

Stage - Priliminary Stage

1

Upload Scan copy of Tender fee/Bid Fee

Required
2

Upload Scan copy of Earnest Money Demand Draft

Required
3

Upload Scan copy of Solvency certificate Scheduled bank or nationalized bank for current calendar year. Amount not less than 20 Percentage of Amount put to tender. i.e. 2025

Required
4

Upload Scan copy of GST Registration

Required
5

Upload Scan copy of PAN Card.

Required
6

The Tenderer must have Electrical Contractors License. [Electrical Contractor License Renewal Receipt is not valid]

Required
7

The Bidder must have a registered office within Gujarat state. (Submit supporting documents)

Required
8

The Bidder must have Experience in successfully completing or substantially completing at least one contract of similar work at least the value of 40 Percentage of proposed contract within the last five years (Applied enhancement factor) (Similar work i.e. CAMC of DG Sets only). (Only form 3A)

Required
9

The Bidder must have certificate as a Authorized Service Provider with any of the DG Set Manufacturer since last five finacial year. (copy of 5 Year certificate issued by DG set manufacturer)

Required
10

The Bidder must have the successfully experience of CAMC for 40 Percentage KVA capacity of the highest KVA capacity single DG set included in the tender since last five years. (Work Complition certificate along with BOQ)

Required
11

The Bidder must have minimum annual financial turnover of Rupees equel to estimated amount put to tender in any one year, over the last five financial years (Applied enhancement factor) ( CA Certificate)

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the scope of the maintenance contract for Diesel Generator Sets?

The contract covers routine inspections, preventive maintenance, repairs, and replacement of parts for Diesel Generator Sets at Vadodara GMERS Hospital & College Campus. Key activities include:

  • Regular scheduled inspections
  • Fault diagnosis and troubleshooting
  • Replacement of worn components such as filters, batteries, and control panels
  • Load testing and performance verification
  • Ensuring compliance with safety and environmental standards

The contractor must maintain detailed records, provide timely reports, and ensure the DG sets operate efficiently throughout the contract period, which is 12 months.

What are the eligibility criteria for bidders participating in this tender?

**Bidders must meet the following criteria:

Qualification Details
Registration Valid registration under relevant authorities
Experience Minimum 3 years in electrical and generator maintenance
Financial Stability Annual turnover of at least INR 50 lakh for the last 3 years
Certifications Electrical safety and maintenance certifications
Past Projects Successfully completed at least 2 similar projects

Additionally, bidders should submit all relevant documents for verification, including certificates, financial statements, and client references.** The eligibility ensures only capable and qualified service providers participate.

What are the key technical specifications for the DG sets to be maintained?

**The Diesel Generator Sets should conform to the following technical parameters:

Parameter Requirement
Power Capacity Minimum 150 kW per DG set
Fuel Type Diesel
Control System Automated with remote monitoring
Maintenance Standards As per industry standards and referenced specifications
Testing Load testing post-maintenance

The contractor must adhere to these specifications, ensuring all maintenance activities meet safety, efficiency, and environmental standards, with proper documentation and testing after each service.**

What is the financial structure and payment schedule for this contract?

The approximate contract value is INR 18,943,388. Payment will be made based on scheduled maintenance milestones, including:

  • Initial mobilization and setup costs
  • Periodic maintenance reports
  • Fault repairs and replacements
  • Final acceptance after successful completion

The bidder must submit a bid security of INR 19,950 along with the bid. Payment terms will specify milestone-based payments, with the final settlement after project completion and approval. The tender fee is INR 900, payable at bid submission. The detailed cost breakdown should include labor, spare parts, transportation, and miscellaneous expenses.

What is the bidding process and timeline for this tender?

**The bidding process involves:

1.** Submission of both technical and financial bids electronically before the deadline.
2. Bids will be opened publicly in the presence of bidders or their representatives.
3. Evaluation based on technical competence, experience, and financial competitiveness.
4. Clarifications or additional documents may be requested from shortlisted bidders.
5. Final award decision will be communicated after approval.

Key dates include:

Date Event
23-04-2025 Bidding process begins
08-05-2025 Last date for bid submission
08-05-2025 Bid opening and evaluation
15-05-2025 Expected contract award

All bids must be submitted online, with physical bid security reaching the specified address within 7 days of the deadline.