Comprehensive Annual Maintenance Contract for Diesel Generators at GMERS Hospital Valsad

The scope of work encompasses comprehensive maintenance services for diesel generator sets at GMERS Hospital Valsad. Key deliverables include:

• Routine inspections and testing of generator sets to ensure operational readiness.
• Preventive maintenance as per manufacturer guidelines, including oil changes, filter replacements, and system checks.
• Emergency repairs and troubleshooting to minimize downtime.
• Replacement of worn-out or defective parts with genuine components.
• Monitoring and reporting on generator performance and maintenance activities.

The contractor shall:

1. Conduct initial assessment and prepare a maintenance schedule.
2. Perform scheduled inspections and preventive maintenance.
3. Respond promptly to breakdowns and repair requests.
4. Maintain detailed logs of all maintenance activities.
5. Ensure compliance with safety and environmental standards.

The contract includes all necessary tools, equipment, and manpower to carry out the services effectively. The contractor must coordinate with hospital authorities to minimize disruption during maintenance activities.

The contractor shall also provide a list of machinery and tools in possession and propose additional equipment if required for effective service delivery.

The diesel generator sets should meet the following technical parameters:

The contractor shall follow the standard specifications for electrical works as per the provided tender documents. The process involves initial assessment, routine maintenance, troubleshooting, and periodic testing to ensure compliance with safety and performance standards. All work must adhere to applicable government and safety regulations, with documentation of activities for audit and review.

The estimated project cost is INR 15,93,000, which includes all labor, materials, and overheads. The bidder must submit a bid security (EMD) of INR 15,950 along with the tender. The tender fee is INR 900. Payment terms are structured as follows:

• 30% advance payment upon contract signing.
• 40% after completion of scheduled maintenance activities.
• 30% upon successful completion and acceptance of the contract.

The bid must be valid for 120 days from the submission deadline. All financial proposals should be submitted electronically, clearly indicating cost breakdowns and applicable taxes. The total bid amount should align with the scope of work and technical specifications outlined in the tender documents.