Comprehensive Annual Maintenance Contract for Diesel Generators in Gujarat Government Hospitals

The selected contractor will be responsible for providing all necessary services related to the comprehensive maintenance of diesel generator sets in designated government health facilities. The scope includes:

• Regular inspection, testing, and servicing of DG sets to ensure optimal performance.
• Replacement of worn-out parts and consumables as per manufacturer standards.
• Ensuring compliance with referenced standards and technical specifications.
• Maintaining detailed maintenance records and reporting to the Project Implementation Unit.
• Providing emergency repairs and troubleshooting support.

The process involves:

1. Initial assessment and preparation of maintenance schedules.
2. Routine inspections and preventive maintenance activities.
3. Immediate response to breakdowns or failures.
4. Final reporting and documentation upon contract completion.

Key deliverables include:

• Fully operational DG sets with minimal downtime.
• Maintenance logs and service reports.
• Compliance certificates and warranty documentation.

The contractor must deploy qualified technicians and ensure adherence to safety standards throughout the contract duration.

| Parameter | Requirement |

|---|---|---|
| --- | --- |
| Standard Compliance | Referenced electrical and generator maintenance standards |
| Equipment | Diesel generator sets of specified capacity (minimum 150 kW) |
| Maintenance Frequency | As per manufacturer and standard guidelines |
| Reporting | Monthly and incident-based reports |

The scope also involves coordinating with hospital authorities and ensuring minimal disruption to hospital operations.

The diesel generator sets must meet the following technical parameters:

| Parameter | Requirement |

|---|---|---|
| --- | --- |
| Capacity | Minimum 150 kW |
| Fuel Type | Diesel |
| Standard | As per referenced electrical and generator maintenance standards |
| Control Panel | Modern, user-friendly, with remote monitoring capabilities |
| Maintenance | Scheduled preventive and corrective maintenance as per manufacturer guidelines |
| Warranty | Minimum 1-year comprehensive warranty post-maintenance |

The process includes:

• Conducting initial assessments
• Performing routine inspections
• Replacing worn components
• Testing generator performance
• Documenting all maintenance activities

Technicians must be certified and experienced in handling high-capacity DG sets, ensuring safety and efficiency throughout the contract period.

The estimated contract value is approximately INR 18,39,441, which includes all labor, materials, and miscellaneous expenses. The tender fee is INR 900, and the earnest money deposit (EMD) is INR 18,400. Payment will be made based on milestone achievements and monthly maintenance reports, with a final settlement upon contract completion.

| Cost Component | Amount (INR) |

|---|---|---|
| --- | --- |
| Estimated Contract Value | 1,839,441 |
| Tender Fee | 900 |
| EMD | 18,400 |
| Payment Schedule | 1. Initial advance upon contract signing
2. Monthly payments based on maintenance reports
3. Final payment after successful completion and acceptance |

Bidders must ensure timely submission of invoices and adhere to the payment terms specified in the tender documents.