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Open State Governments & UT NPROCURE

Comprehensive Annual Maintenance Contract for Diesel Generators in Gujarat Government Hospitals

Bid Publish Date

23-Apr-2025, 7:00 am

Bid End Date

08-May-2025, 12:30 pm

EMD

₹45,300

Value

₹45,21,032

Location

GANDHINAGAR , GUJARAT

Progress

Issue23-Apr-2025, 7:00 am
AwardPending
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Tender Type

Open

Sector

State Governments & UT

Tender Fee

₹1,500

Contract Form

Works

Completion Period

12  Months

Currency Type

Single

Categories 14

TECHNICAL SERVICES GENERATORS ELECTRICAL WIND MILL ENERGY PROJECT GENERATOR HIRING POWER WATER GENERATOR TRANSPORTATION OF DIESEL WATER LEVEL RECORDER DAM OTHER SERVICE PETROLEUM FUELS MICROCENTRIFUGES TOOLS AND GENERAL MACHINERY

This government tender offers an opportunity for experienced electrical maintenance firms to secure a Comprehensive Annual Maintenance Contract for diesel generator sets in government health facilities across districts in Gujarat. The project ensures reliable power backup for hospitals, critical for patient care and safety. The contract spans 12 months with an estimated value of Rs. 45,21,032, covering routine inspections, repairs, and preventive maintenance. Bidders must demonstrate relevant experience, technical expertise, and financial stability. The process involves online bid submission, evaluation based on technical and financial criteria, and award to the most suitable bidder. This tender is ideal for companies specializing in electrical and generator servicing, committed to quality, safety, and timely project delivery in the public healthcare sector.

Scope Of Work

The project involves providing comprehensive maintenance services for diesel generator sets installed in government health buildings across specified districts in Gujarat. Key deliverables include:

  • Routine inspection and preventive maintenance of diesel generators
  • Repair and replacement of faulty parts
  • Ensuring generator performance meets specified standards
  • Maintaining detailed service logs and reports

The process includes:

  1. Initial assessment and site inspection
  2. Scheduling routine maintenance activities
  3. Performing repairs and part replacements as needed
  4. Testing generators post-maintenance to verify performance
  5. Submitting regular reports to the project supervisor

Key equipment and requirements:

Parameter Requirement
Generator Capacity As specified in the tender documents
Maintenance Schedule Monthly, quarterly, and annual checks
Spare Parts Genuine and approved by manufacturer
Documentation Maintenance logs, service reports, compliance certificates

Important: All work must adhere to standard electrical safety norms and government regulations. The contractor must deploy qualified technicians and ensure minimal disruption to hospital operations.

Technical Specifications

The diesel generator sets should conform to the following technical parameters:

Parameter Specification
Power Output As per hospital requirements, typically 100kVA to 500kVA
Fuel Type High-speed diesel
Efficiency Minimum 35% at rated load
Noise Level Not exceeding 75 dB(A) at 1 meter
Control Panel Digital with auto-start/stop and alarm functions
Maintenance Standards Compliant with IS 302-2012 or latest standards

Process for technical compliance:

  • Verify generator specifications against tender requirements
  • Ensure availability of genuine spare parts
  • Conduct performance testing post-maintenance
  • Document all technical activities and compliance certificates

All generators must be maintained to ensure continuous operation, with minimal downtime, and in accordance with manufacturer standards and government regulations.

Financial Requirements

The estimated contract value is Rs. 45,21,032, covering all maintenance activities over 12 months. The financial bid should include detailed cost breakdowns such as labor charges, spare parts, transportation, and miscellaneous expenses. The tender fee is Rs. 1500, and the Earnest Money Deposit (EMD) is Rs. 45,300, payable through demand draft or bank guarantee.

Cost Component Amount (Rs.)
Tender Fee 1500
EMD 45300
Estimated Maintenance Cost To be quoted by bidder
Total Estimated Cost Rs. 45,21,032

Payment Terms:

  • 30% advance upon contract signing
  • 40% after mid-term review
  • 30% upon successful completion and approval

Bidders must submit financial proposals in the prescribed format, ensuring clarity and transparency. All costs should be inclusive of applicable taxes and duties.

Documents 6

Notice no 14.0.pdf

TENDER_DOCUMENT

PQ for CAMC DG Set.pdf

TENDER_DOCUMENT

schedule b.pdf

TENDER_DOCUMENT

STANDARD BIDDING DOCUMENTS.pdf

TENDER_DOCUMENT

Standard Specification for Electrical Work.pdf

TENDER_DOCUMENT

Terms and Conditions.pdf

TENDER_DOCUMENT

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Eligibility Criteria

✓ Must have valid registration and licenses for electrical maintenance and generator servicing.
✓ Proven experience in maintaining diesel generators in government or large-scale facilities.
✓ Demonstrate financial stability with annual turnover exceeding Rs. 30 lakhs in the last three years.
✓ Submit relevant documents including registration certificates, experience certificates, and technical work methodology.
✓ Must possess a valid digital signature for electronic bid submission.

Qualification Requirement Details
Registration Valid registration under relevant electrical or mechanical licensing authorities
Experience Minimum 3 years in generator maintenance in government or reputed private sector
Financial Capacity Annual turnover of at least Rs. 30 lakhs for the last 3 years
Technical Capability Skilled technicians with relevant certifications
Compliance Adherence to safety and environmental standards

Note: Bidders must submit all documents as proof of eligibility and experience along with their bid.

Bidding Process

Process Timeline

1. Priliminary Stage

08-05-2025 18:02

2. Commercial Stage

08-05-2025 18:05

Required Forms

Priliminary

Tender Fee and EMD

User Defined Template-Standard

Required

Commercial

Percentage Rate

Library-Secured

Required

Required Documents

Stage - Priliminary Stage

1

Upload Scan copy of Tender fee/Bid Fee

Required
2

Upload Scan copy of Earnest Money Demand Draft

Required
3

Upload Scan copy of Solvency certificate Scheduled bank or nationalized bank for current calendar year. Amount not less than 20 Percentage of Amount put to tender. i.e. 2025

Required
4

Upload Scan copy of GST Registration

Required
5

Upload Scan copy of PAN Card.

Required
6

The Tenderer must have Electrical Contractors License. [Electrical Contractor License Renewal Receipt is not valid]

Required
7

The Bidder must have a registered office within Gujarat state. (Submit supporting documents)

Required
8

The Bidder must have Experience in successfully completing or substantially completing at least one contract of similar work at least the value of 40 Percentage of proposed contract within the last five years (Applied enhancement factor) (Similar work i.e. CAMC of DG Sets only). (Only form 3A)

Required
9

The Bidder must have certificate as a Authorized Service Provider with any of the DG Set Manufacturer since last five finacial year. (copy of 5 Year certificate issued by DG set manufacturer)

Required
10

The Bidder must have the successfully experience of CAMC for 40 Percentage KVA capacity of the highest KVA capacity single DG set included in the tender since last five years. (Work Complition certificate along with BOQ)

Required
11

The Bidder must have minimum annual financial turnover of Rupees equel to estimated amount put to tender in any one year, over the last five financial years (Applied enhancement factor) ( CA Certificate)

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the scope of this tender?

This tender involves providing Comprehensive Annual Maintenance Contract (AMC) for diesel generator sets installed in government health buildings across districts in Gujarat. The scope includes:

  • Routine inspections and preventive maintenance
  • Repairs and replacement of faulty parts
  • Ensuring generators operate at optimal efficiency
  • Maintaining detailed service records

The work aims to ensure uninterrupted power supply essential for hospital operations, with all activities compliant with safety and technical standards.

Who is eligible to bid for this tender?

**Eligible bidders must:

  • Have valid registration and licenses for electrical and generator maintenance
  • Demonstrate experience in maintaining diesel generators in government or reputed private facilities
  • Show a minimum annual turnover of Rs.** 30 lakhs over the last three years
  • Possess technical expertise with qualified technicians
  • Provide necessary documents such as registration certificates, experience proof, and technical work methodology
Eligibility Criteria Details
Registration Valid licenses
Experience Minimum 3 years
Financial Capacity Rs. 30 lakhs annual turnover
Technical Skills Certified technicians
Compliance Safety standards

Bidders must submit all proof documents along with their bid.

What are the technical specifications for the generator maintenance?

**The generators should meet the following technical parameters:

Parameter Specification
Power Output 100kVA to 500kVA (as per hospital needs)
Fuel Type High-speed diesel
Efficiency Minimum 35% at rated load
Noise Level Not exceeding 75 dB(A) at 1 meter
Control Panel Digital with auto-start/stop and alarms
Standards Compliant with IS 302-2012 or latest

All maintenance activities must ensure generators operate reliably, with minimal downtime, and adhere to manufacturer and government standards.**

What is the bidding process and key deadlines?

**The bidding process includes:

1.** Preparation of technical and financial bids
2. Electronic submission of bids before the deadline
3. Opening of bids on the scheduled date
4. Evaluation based on technical and financial criteria
5. Notification and award to the successful bidder

Important deadlines:

Event Date & Time
Bid Submission Start 23-04-2025 12:30 PM
Bid Submission End 08-05-2025 6:00 PM
Bid Opening 08-05-2025 6:00 PM

Bidders must ensure timely and complete submission of all required documents online, as late or incomplete bids will be rejected.

How will the bids be evaluated?

**Bids will be assessed based on:

Criteria Weightage
Technical competence and experience 40%
Financial proposal 40%
Past performance 10%
Eligibility compliance 10%

Minimum thresholds:

  • Technical score of at least 70%
  • Financial bid within the estimated budget

Evaluation involves technical scrutiny, financial analysis, and reference checks.** The highest scoring compliant bid will be awarded the contract, ensuring transparency and fairness in selection.