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Open State Governments & UT NPROCURE

Comprehensive Annual Maintenance Contract for Diesel Generators in Valsad, Dang & Navsari

Bid Publish Date

23-Apr-2025, 11:00 am

Bid End Date

08-May-2025, 12:30 pm

EMD

₹37,200

Value

₹37,19,868

Location

GANDHINAGAR , GUJARAT

Progress

Issue23-Apr-2025, 11:00 am
AwardPending
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Tender Type

Open

Sector

State Governments & UT

Tender Fee

₹1,500

Contract Form

Works

Completion Period

12  Months

Currency Type

Single

Categories 14

TECHNICAL SERVICES GENERATORS ELECTRICAL WIND MILL ENERGY PROJECT GENERATOR HIRING POWER WATER GENERATOR TRANSPORTATION OF DIESEL WATER LEVEL RECORDER DAM OTHER SERVICE PETROLEUM FUELS MICROCENTRIFUGES TOOLS AND GENERAL MACHINERY

This government tender offers an opportunity for qualified electrical service providers to bid for a Comprehensive Annual Maintenance Contract (AMC) for diesel generator sets across districts of Valsad (Rural), Dang, and Navsari in Gujarat. The project aims to ensure reliable power supply through professional maintenance, repairs, and emergency services. Managed by the Project Implementation Unit (Electrical) in Gandhinagar, the contract involves routine inspections, preventive maintenance, and timely repairs of generator equipment at multiple sites. With an estimated value of Rs. 37,19,868, this open tender invites experienced electrical contractors to participate. Bidders must demonstrate technical competence, financial stability, and compliance with safety standards. The process is conducted electronically, with clear deadlines for bid submission and evaluation. The contract duration is 12 months, with a focus on maintaining continuous power and extending equipment lifespan, contributing significantly to infrastructure reliability in the targeted districts.

Scope Of Work

The scope of work involves comprehensive maintenance and servicing of diesel generator sets at designated locations in Valsad (Rural), Dang, and Navsari districts. Key responsibilities include:

  • Routine inspections and preventive maintenance of generator sets to ensure optimal performance.
  • Repairs and replacements of faulty components, including filters, batteries, and electrical wiring.
  • Emergency response services for breakdowns to minimize power outages.
  • Maintaining detailed logs of maintenance activities and generating performance reports.

The contractor shall deploy skilled technicians equipped with necessary tools and spare parts. The work shall be carried out as per the specifications outlined in the tender documents and in accordance with standard electrical maintenance practices.

Key deliverables include:

  • Regular scheduled inspections and servicing
  • Prompt repair and troubleshooting
  • Replacement of worn-out parts
  • Ensuring compliance with safety standards

The contractor shall also coordinate with site authorities and other contractors to ensure minimal disruption during maintenance activities.

Key Equipment Description
Diesel Generator Sets Various capacities as per site requirements
Electrical Components Wiring, switches, control panels
Spare Parts Filters, batteries, lubricants

The process involves initial assessment, planning, execution, and reporting to ensure continuous power supply and equipment longevity.

Technical Specifications

The contractor shall adhere to the standard technical specifications for electrical maintenance of diesel generator sets, including:

Parameter Requirement
Generator Capacity 50 kVA to 250 kVA
Maintenance Frequency Monthly, quarterly, and annual checks
Safety Standards Compliant with IS 302-2009 and other relevant regulations
Spare Parts Genuine and approved by manufacturer

Sequence of work:

  1. Initial assessment and site inspection.
  2. Scheduling routine maintenance activities.
  3. Performing preventive checks and replacements.
  4. Troubleshooting and emergency repairs.
  5. Documentation and reporting.

The contractor shall ensure all work complies with the technical standards specified in the tender and manufacturer guidelines, ensuring safety, efficiency, and durability of generator sets.

Financial Requirements

The total estimated value of the contract is Rs. 37,19,868. The financial bid must include a detailed cost breakdown covering:

Item Cost (Rs.)
Routine Maintenance As per schedule
Emergency Repairs As incurred
Spare Parts As per actuals
Labour Charges Fixed rates

Payment terms are structured as follows:

  • 10% advance upon contract signing.
  • 50% after completion of the first six months.
  • Remaining 40% upon successful completion of the contract.

The bidder must submit a bid security of Rs. 37,200 along with the bid, valid for 120 days from the bid submission deadline. The contract amount is subject to adjustments based on actual work and approved variations.

Documents 6

Notice no 14.0.pdf

TENDER_DOCUMENT

PQ for CAMC DG Set.pdf

TENDER_DOCUMENT

schedule b.pdf

TENDER_DOCUMENT

STANDARD BIDDING DOCUMENTS.pdf

TENDER_DOCUMENT

Standard Specification for Electrical Work.pdf

TENDER_DOCUMENT

Terms and Conditions.pdf

TENDER_DOCUMENT

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Eligibility Criteria

✓ Must have proven experience in electrical maintenance, specifically with diesel generator sets.
✓ Must possess valid registration and licensing for electrical works.
✓ Must submit proof of financial stability, including turnover and balance sheets for the last three years.
✓ Must have a valid EMD of Rs. 37,200 paid through a bank guarantee or demand draft.
✓ Must demonstrate technical competence with relevant certifications and past project references.

Qualification Requirement
Registration Valid electrical contractor license
Experience Minimum 3 years in electrical maintenance
Financial Annual turnover of at least Rs. 10 lakh for the past 3 years
Technical Certified technicians with relevant training

Critical: Bidders must submit all required documents and affidavits as specified in the tender documents to qualify for the bidding process.

Bidding Process

Process Timeline

1. Priliminary Stage

08-05-2025 18:02

2. Commercial Stage

08-05-2025 18:05

Required Forms

Priliminary

Tender Fee and EMD

User Defined Template-Standard

Required

Commercial

Percentage Rate

Library-Secured

Required

Required Documents

Stage - Priliminary Stage

1

Upload Scan copy of Tender fee/Bid Fee

Required
2

Upload Scan copy of Earnest Money Demand Draft

Required
3

Upload Scan copy of Solvency certificate Scheduled bank or nationalized bank for current calendar year. Amount not less than 20 Percentage of Amount put to tender. i.e. 2025

Required
4

Upload Scan copy of GST Registration

Required
5

Upload Scan copy of PAN Card.

Required
6

The Tenderer must have Electrical Contractors License. [Electrical Contractor License Renewal Receipt is not valid]

Required
7

The Bidder must have a registered office within Gujarat state. (Submit supporting documents)

Required
8

The Bidder must have Experience in successfully completing or substantially completing at least one contract of similar work at least the value of 40 Percentage of proposed contract within the last five years (Applied enhancement factor) (Similar work i.e. CAMC of DG Sets only). (Only form 3A)

Required
9

The Bidder must have certificate as a Authorized Service Provider with any of the DG Set Manufacturer since last five finacial year. (copy of 5 Year certificate issued by DG set manufacturer)

Required
10

The Bidder must have the successfully experience of CAMC for 40 Percentage KVA capacity of the highest KVA capacity single DG set included in the tender since last five years. (Work Complition certificate along with BOQ)

Required
11

The Bidder must have minimum annual financial turnover of Rupees equel to estimated amount put to tender in any one year, over the last five financial years (Applied enhancement factor) ( CA Certificate)

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the scope of work for this tender?

The scope involves comprehensive maintenance of diesel generator sets, including routine inspections, preventive maintenance, repairs, and emergency services at various locations in Valsad, Dang, and Navsari. Key activities include:

  • Regular scheduled inspections
  • Troubleshooting and repairs
  • Replacement of worn-out parts
  • Maintaining detailed records

The contractor must deploy qualified technicians and ensure work complies with technical standards and safety regulations. The goal is to guarantee uninterrupted power supply and extend the lifespan of generator equipment.

What are the eligibility criteria for bidders?

**Bidders must meet the following criteria:

Requirement Details
Experience Minimum 3 years in electrical maintenance, especially with generator sets
Registration Valid electrical contractor license
Financial Stability Annual turnover of at least Rs.** 10 lakh in the last three years
Technical Certification Certified technicians with relevant training
Bid Security Rs. 37,200 in the form of demand draft or bank guarantee

Additionally, bidders must submit all necessary documents and affidavits as specified in the tender documents to qualify for the bidding process.

What is the bidding process and key deadlines?

**The bidding process includes:

1.** Preparation of technical and financial bids.
2. Online submission of bids before the deadline.
3. Public opening of bids on the specified date.
4. Evaluation based on technical competence and cost.
5. Contract award to the most suitable bidder.

Important deadlines:

Event Date & Time Details
Bid Submission Start 23-04-2025 16:30 Bids can be submitted online
Bid Submission End 08-05-2025 18:00 Last date for bid submission
Bid Opening To be notified Opening of bids after deadline

Bids must be submitted electronically; physical submissions are not accepted. Timely submission is crucial.

What are the technical specifications for the generator maintenance?

**The contractor must adhere to standard technical specifications, including:

Parameter Requirement
Generator Capacity 50 kVA to 250 kVA
Maintenance Frequency Monthly, quarterly, annual
Safety Standards Compliant with IS 302-2009
Spare Parts Genuine manufacturer parts

Sequence of activities:
1.** Initial assessment
2. Routine inspections
3. Troubleshooting and repairs
4. Replacement of parts
5. Documentation and reporting

All work must meet the specified technical and safety standards to ensure reliable generator operation.

What is the estimated contract value and payment terms?

The total estimated contract value is Rs. 37,19,868. Payment will be made as follows:

  • 10% advance upon contract signing.
  • 50% after six months of satisfactory service.
  • Remaining 40% upon contract completion.

The bid security of Rs. 37,200 must be submitted along with the bid and remains valid for 120 days from the bid submission deadline. Payments are subject to satisfactory performance and adherence to contractual terms.