Comprehensive Annual Maintenance Contract for Diesel Generators at Surat Civil Hospital

The scope of work for this tender includes:

• Routine inspection, servicing, and maintenance of diesel generator sets to ensure optimal performance.
• Immediate repairs and troubleshooting of generator issues.
• Replacement of worn-out parts and consumables as per manufacturer specifications.
• Testing and commissioning of generators post-maintenance.
• Maintaining detailed service records and reports.

Key deliverables include:

• Scheduled preventive maintenance as per manufacturer guidelines.
• Emergency repairs within stipulated response times.
• Ensuring compliance with safety standards and electrical codes.
• Providing technical support and operational guidance.

The process involves:

1. Initial assessment and documentation of existing generator conditions.
2. Implementation of maintenance schedules.
3. Regular reporting and documentation.
4. Immediate response to breakdowns.
5. Final evaluation and handover of maintenance records.

The contractor shall deploy qualified technicians and ensure availability of spare parts to minimize downtime. All work must adhere to the specifications outlined in the standard electrical and generator maintenance standards, and be completed within the stipulated 12-month period.

| Equipment | Specifications |

|---|---|---|
| --- | --- |
| Diesel Generators | Capacity: as per hospital load requirements |
| Maintenance Standards | As per manufacturer and industry best practices |
| Response Time | Emergency repairs within 24 hours |
| Reporting | Monthly maintenance reports and incident logs |

The contractor must also provide a list of machinery and tools in possession and propose additional equipment if necessary for efficient execution.

The technical specifications for the generator maintenance include:

| Parameter | Requirement |

|---|---|---|
| --- | --- |
| Generator Capacity | As per hospital load requirements |
| Fuel Type | Diesel |
| Maintenance Standards | As per manufacturer guidelines and industry best practices |
| Response Time | Emergency repairs within 24 hours |
| Warranty & CMC | Full warranty and comprehensive maintenance contract included |
| Testing | Regular operational testing and load testing |

The process involves:

• Conducting initial site assessment.
• Developing a detailed maintenance plan.
• Performing scheduled preventive maintenance.
• Immediate troubleshooting and repairs.
• Final reporting and documentation.

All work must comply with the relevant electrical safety standards and manufacturer specifications. The contractor shall ensure the availability of spare parts and qualified technicians for efficient service delivery.

The estimated contract value is approximately ₹50,07,204. The financial bid should include:

| Cost Component | Amount (INR) |

|---|---|---|
| --- | --- |
| Tender Fee | ₹2,400 |
| Earnest Money Deposit (EMD) | ₹50,100 |
| Total Estimated Cost | ₹50,07,204 |

Payment terms are as follows:

• 10% advance upon contract signing.
• 40% after completion of initial setup and testing.
• 50% upon satisfactory completion of the contract period.

The bidder must submit a detailed financial proposal with clear breakdowns. The bid validity period is 120 days from the bid submission deadline. All payments will be subject to approval of work completion as per the contractual terms.