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Open State Governments & UT NPROCURE

Comprehensive Annual Maintenance Contract for Diesel Generators in Surendranagar District

Bid Publish Date

23-Apr-2025, 7:00 am

Bid End Date

08-May-2025, 12:30 pm

EMD

₹12,950

Value

₹12,94,707

Location

GANDHINAGAR , GUJARAT

Progress

Issue23-Apr-2025, 7:00 am
AwardPending
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Tender Type

Open

Sector

State Governments & UT

Tender Fee

₹900

Contract Form

Works

Completion Period

12  Months

Currency Type

Single

Categories 14

TECHNICAL SERVICES GENERATORS ELECTRICAL WIND MILL ENERGY PROJECT GENERATOR HIRING POWER WATER GENERATOR TRANSPORTATION OF DIESEL WATER LEVEL RECORDER DAM OTHER SERVICE PETROLEUM FUELS MICROCENTRIFUGES TOOLS AND GENERAL MACHINERY

This tender offers an opportunity for reputed electrical maintenance firms to bid for a Comprehensive Annual Maintenance Contract for Diesel Generator Sets across Surendranagar district, Gujarat. The contract duration is 1 year, with an estimated value of INR 12,94,706.88. The scope includes routine inspection, repairs, and operational support to ensure uninterrupted power supply at multiple government sites. Bidders must demonstrate technical expertise, experience in generator maintenance, and adherence to safety standards. The process involves transparent evaluation based on technical competence and cost-effectiveness, with clear timelines for bid submission and award. This is an excellent chance for qualified firms to partner with government agencies and deliver reliable electrical maintenance services in Gujarat.

Scope Of Work

The selected contractor will be responsible for providing comprehensive maintenance services for Diesel Generator Sets at multiple locations within Surendranagar district. The scope includes:

  • Regular inspection, servicing, and preventive maintenance of all diesel generators.
  • Immediate repair and troubleshooting of any faults or breakdowns.
  • Replacement of worn-out or defective parts with genuine components.
  • Ensuring generators operate efficiently and within specified parameters.
  • Maintaining detailed service logs and compliance reports.

The work must adhere to the standards specified in the referenced technical specifications and standard manuals. The contractor shall deploy qualified technicians and ensure safety protocols are strictly followed.

Key deliverables include:

  • Routine maintenance schedules
  • Emergency repair services
  • Supply of spare parts
  • Performance reports and documentation

The process involves:

  1. Initial site assessment and planning.
  2. Deployment of skilled personnel.
  3. Regular maintenance visits as per schedule.
  4. Immediate response to breakdowns.
  5. Final reporting and documentation at contract completion.
Equipment Type Standard Specifications Quantity
Diesel Generators As per standard IEC/ISO norms Multiple sites

The contractor must ensure availability of necessary tools, machinery, and spare parts to meet the maintenance requirements efficiently.

Technical Specifications

The maintenance services must comply with the standards outlined in the referenced technical documents, including IEC and ISO norms for electrical safety and performance. The diesel generators should operate within the specified parameters for voltage, frequency, and efficiency. The contractor shall ensure that all spare parts used are authentic and meet the technical standards prescribed. The process involves:

  • Conducting initial assessments
  • Implementing preventive maintenance schedules
  • Performing repairs using approved spare parts
  • Testing generators post-maintenance to ensure compliance
Parameter Requirement
Power Capacity Minimum 150 kW per generator
Fuel Efficiency As per manufacturer specifications
Maintenance Interval Monthly and as needed for repairs
Spare Parts Genuine OEM parts only
Documentation Maintenance logs and compliance reports

The contractor must also ensure safety standards are maintained during all maintenance activities, and proper disposal of waste materials is followed.

Financial Requirements

The estimated contract value is approximately INR 12,94,706.88, inclusive of all taxes and charges. The tender fee is INR 900, and the Earnest Money Deposit (EMD) is INR 12,950. Payment terms are as follows:

  • 10% of the contract value as mobilization advance upon contract signing.
  • Monthly payments based on approved work completion reports.
  • Final settlement after successful completion and acceptance of services.
Cost Component Amount (INR)
Tender Fee 900
EMD 12,950
Estimated Contract 12,94,706.88

Payments will be made through bank transfer, subject to submission of necessary documentation and compliance reports. The bid must be valid for 120 days from the date of submission.

Documents 6

Notice no 14.0.pdf

TENDER_DOCUMENT

PQ for CAMC DG Set.pdf

TENDER_DOCUMENT

schedule b.pdf

TENDER_DOCUMENT

STANDARD BIDDING DOCUMENTS.pdf

TENDER_DOCUMENT

Standard Specification for Electrical Work.pdf

TENDER_DOCUMENT

Terms and Conditions.pdf

TENDER_DOCUMENT

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Eligibility Criteria

✓ Must have valid registration and legal status as a reputed electrical maintenance service provider.
✓ Proven experience in maintaining diesel generator sets for government or large-scale projects.
✓ Demonstrated technical capability with qualified technicians and service personnel.
✓ Financial stability with minimum turnover criteria as per tender norms.

Qualification Requirement Details
Registration Valid registration/license for electrical maintenance services
Experience At least 3 years in generator maintenance
Financial Minimum average annual turnover of INR 20 lakh over last 3 years
Technical Possession of necessary tools, machinery, and spare parts
Certification ISO or equivalent quality certifications preferred

✓ Bidder must submit relevant documents including registration certificates, experience proofs, and financial statements.
✓ MOU with authorized manufacturers or dealers may be required for spare parts supply and technical support.
✓ Bidders should not have any pending legal or contractual disputes with government agencies.

Bidding Process

Process Timeline

1. Priliminary Stage

08-05-2025 18:02

2. Commercial Stage

08-05-2025 18:05

Required Forms

Priliminary

Tender Fee and EMD

User Defined Template-Standard

Required

Commercial

Percentage Rate

Library-Secured

Required

Required Documents

Stage - Priliminary Stage

1

Upload Scan copy of Tender fee/Bid Fee

Required
2

Upload Scan copy of Earnest Money Demand Draft

Required
3

Upload Scan copy of Solvency certificate Scheduled bank or nationalized bank for current calendar year. Amount not less than 20 Percentage of Amount put to tender. i.e. 2025

Required
4

Upload Scan copy of GST Registration

Required
5

Upload Scan copy of PAN Card.

Required
6

The Tenderer must have Electrical Contractors License. [Electrical Contractor License Renewal Receipt is not valid]

Required
7

The Bidder must have a registered office within Gujarat state. (Submit supporting documents)

Required
8

The Bidder must have Experience in successfully completing or substantially completing at least one contract of similar work at least the value of 40 Percentage of proposed contract within the last five years (Applied enhancement factor) (Similar work i.e. CAMC of DG Sets only). (Only form 3A)

Required
9

The Bidder must have certificate as a Authorized Service Provider with any of the DG Set Manufacturer since last five finacial year. (copy of 5 Year certificate issued by DG set manufacturer)

Required
10

The Bidder must have the successfully experience of CAMC for 40 Percentage KVA capacity of the highest KVA capacity single DG set included in the tender since last five years. (Work Complition certificate along with BOQ)

Required
11

The Bidder must have minimum annual financial turnover of Rupees equel to estimated amount put to tender in any one year, over the last five financial years (Applied enhancement factor) ( CA Certificate)

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the scope of work for this tender?

The scope includes routine maintenance, repairs, and operational support for Diesel Generator Sets at various locations within Surendranagar district. Key activities involve:

  • Regular inspection and preventive maintenance
  • Immediate troubleshooting and repairs
  • Replacement of defective parts with genuine components
  • Ensuring generators operate efficiently within specified standards

The contractor must deploy qualified technicians, maintain detailed logs, and adhere to technical specifications outlined in the tender documents. All work must comply with safety and quality norms, ensuring uninterrupted power supply across all sites.

What are the eligibility criteria for bidders?

**Bidders must meet the following criteria:

Criteria Details
Registration Valid registration/license for electrical maintenance
Experience Minimum 3 years in generator maintenance
Financial Minimum annual turnover of INR 20 lakh over last 3 years
Technical Capability Possession of necessary tools, machinery, and genuine spare parts
Certification ISO or equivalent certifications preferred

Additional documents such as registration certificates, experience proofs, and financial statements are required.** Bidders should not have pending disputes with government agencies and may need to submit MOUs with authorized spare parts suppliers.

What are the technical specifications for the maintenance services?

Services must adhere to standards outlined in referenced technical documents, including IEC and ISO norms. The diesel generators should operate within specified voltage, frequency, and efficiency parameters. Spare parts used must be genuine OEM components. Maintenance includes scheduled inspections, preventive servicing, and repairs. The process involves initial assessment, deployment of skilled technicians, routine maintenance, troubleshooting, and post-maintenance testing. Ensuring safety standards and proper disposal of waste are mandatory. The generator capacity should be at least 150 kW, with regular performance testing and compliance reporting required.

What is the bidding process and timeline?

**The bidding process comprises:

1.** Bid Submission Start: 23rd April 2025 at 12:30 PM
2. Bid Submission Deadline: 8th May 2025 at 6:00 PM
3. Bid Opening: Immediately after the deadline, conducted by the Superintending Engineer
4. Evaluation: Technical and financial assessment based on predefined criteria
5. Contract Award: To the highest scoring responsive bidder

Bids must be submitted electronically, with separate technical and financial bids. No physical submissions are accepted. Bidders should ensure all documents are complete and submitted before the deadline to avoid disqualification.

What are the evaluation criteria and scoring method?

**Evaluation will be based on:

Criteria Weightage
Technical Experience & Capability 50%
Financial Bid 30%
Past Performance & References 20%

Minimum technical score required is 60%.** The technical evaluation considers experience, technical competence, and safety standards. Financial bids are scored inversely proportional to bid amount, with lower bids receiving higher scores. The final score is a weighted sum, and the contract will be awarded to the bidder with the highest combined score, ensuring transparency and fairness.