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Open State Governments & UT NPROCURE

Comprehensive Annual Maintenance Contract for Diesel Generators in Vadodara District

Bid Publish Date

23-Apr-2025, 11:00 am

Bid End Date

08-May-2025, 12:30 pm

EMD

₹14,500

Value

₹14,48,045

Location

GANDHINAGAR , GUJARAT

Progress

Issue23-Apr-2025, 11:00 am
AwardPending
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Tender Type

Open

Sector

State Governments & UT

Tender Fee

₹900

Contract Form

Works

Completion Period

12  Months

Currency Type

Single

Categories 14

TECHNICAL SERVICES GENERATORS ELECTRICAL WIND MILL ENERGY PROJECT GENERATOR HIRING POWER WATER GENERATOR TRANSPORTATION OF DIESEL WATER LEVEL RECORDER DAM OTHER SERVICE PETROLEUM FUELS MICROCENTRIFUGES TOOLS AND GENERAL MACHINERY

This government tender invites experienced firms to provide comprehensive annual maintenance services for diesel generator sets at Vadodara Rural and Chhotaudaipur in Gujarat. Managed by the Project Implementation Unit under the Family Welfare Department, the project aims to ensure reliable power supply for critical health infrastructure. The tender offers a significant opportunity for electrical maintenance companies with proven expertise in generator servicing, safety standards, and government project execution. With an estimated contract value of approximately INR 14.48 lakh and a completion period of 12 months, bidders must demonstrate technical competence, financial stability, and compliance with eligibility criteria. The procurement process is through an open tender, ensuring transparency and equal opportunity for qualified firms. This is an ideal opportunity for companies specializing in electrical maintenance, generator repairs, and government sector projects seeking to contribute to Gujarat’s health infrastructure development.

Scope Of Work

The selected contractor will be responsible for providing comprehensive annual maintenance services for diesel generator sets at Vadodara Rural and Chhotaudaipur. The scope includes:

  • Routine inspection, testing, and preventive maintenance of diesel generators
  • Repair and replacement of faulty parts to ensure continuous power supply
  • Maintaining detailed logs of maintenance activities and operational parameters
  • Ensuring compliance with technical specifications and safety standards
  • Coordinating with government officials for scheduled inspections and reporting

The work involves:

  1. Conducting initial assessment and creating a maintenance schedule
  2. Performing scheduled preventive maintenance as per manufacturer guidelines
  3. Responding promptly to breakdowns and emergency repairs
  4. Replacing worn-out or damaged components with genuine parts
  5. Testing generators after maintenance to confirm operational readiness
  6. Providing detailed reports and documentation of all activities
Key Deliverables Specifications
Maintenance Schedule Monthly and quarterly plans
Repair Response Time Within 24 hours of fault report
Spare Parts Genuine manufacturer parts
Documentation Maintenance logs, reports

The contractor must deploy qualified technicians and ensure adherence to safety and quality standards throughout the contract period.

Technical Specifications

The diesel generator sets to be maintained are required to meet the following technical parameters:

Parameter Requirement
Power Capacity 100 kVA to 250 kVA
Fuel Type Diesel
Voltage 415V, 3-phase
Frequency 50 Hz
Control Panel Digital with remote monitoring capabilities
Maintenance Standards As per manufacturer specifications and IS standards

The process involves:

  • Initial assessment of generator condition
  • Routine preventive checks according to technical manuals
  • Immediate repair of faults
  • Replacement of parts with OEM-approved components
  • Testing and commissioning after maintenance

Technicians must hold relevant electrical and generator servicing certifications and follow safety protocols during all activities.

Financial Requirements

The estimated contract value is INR 14,48,045, covering all maintenance activities over 12 months. The financial breakdown includes:

Cost Component Amount (INR)
Service Fee 12,00,000
Spare Parts 2,00,000
Miscellaneous 48,045

Bidders are required to submit a detailed financial proposal including a breakdown of costs. Payment terms are typically linked to milestones or monthly invoicing, subject to approval of maintenance reports and completion of scheduled activities. The bid must be valid for 120 days from submission date. The tender fee of INR 900 and EMD of INR 14,500 must be submitted as per instructions, ensuring compliance with all financial terms outlined in the tender documents.

Documents 6

Notice no 14.0.pdf

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PQ for CAMC DG Set.pdf

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schedule b.pdf

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STANDARD BIDDING DOCUMENTS.pdf

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Standard Specification for Electrical Work.pdf

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Terms and Conditions.pdf

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Eligibility Criteria

  • ✓ Must have valid registration and legal status as a reputed electrical maintenance firm.
  • ✓ Proven experience in maintaining diesel generator sets for government or large institutional clients.
  • ✓ Demonstrate financial stability with annual turnover exceeding INR 50 lakh in the last three years.
  • ✓ Submit relevant certifications, technical qualifications, and past project references.
  • ✓ Ability to deploy skilled technicians with relevant certifications.
  • ✓ No pending legal disputes or blacklisting with government agencies.
Qualification Requirement Details
Registration Valid business registration and license
Experience Minimum 3 years in electrical/generator maintenance
Financials Average annual turnover ≥ INR 50 lakh over last 3 years
Certifications Technical certifications for electrical and generator servicing
Past Projects At least 2 similar projects in government or large institutions

Important: Bidders must submit all necessary documents as proof of eligibility and compliance with the above criteria.

Bidding Process

Process Timeline

1. Priliminary Stage

08-05-2025 18:02

2. Commercial Stage

08-05-2025 18:05

Required Forms

Priliminary

Tender Fee and EMD

User Defined Template-Standard

Required

Commercial

Percentage Rate

Library-Secured

Required

Required Documents

Stage - Priliminary Stage

1

Upload Scan copy of Tender fee/Bid Fee

Required
2

Upload Scan copy of Earnest Money Demand Draft

Required
3

Upload Scan copy of Solvency certificate Scheduled bank or nationalized bank for current calendar year. Amount not less than 20 Percentage of Amount put to tender. i.e. 2025

Required
4

Upload Scan copy of GST Registration

Required
5

Upload Scan copy of PAN Card.

Required
6

The Tenderer must have Electrical Contractors License. [Electrical Contractor License Renewal Receipt is not valid]

Required
7

The Bidder must have a registered office within Gujarat state. (Submit supporting documents)

Required
8

The Bidder must have Experience in successfully completing or substantially completing at least one contract of similar work at least the value of 40 Percentage of proposed contract within the last five years (Applied enhancement factor) (Similar work i.e. CAMC of DG Sets only). (Only form 3A)

Required
9

The Bidder must have certificate as a Authorized Service Provider with any of the DG Set Manufacturer since last five finacial year. (copy of 5 Year certificate issued by DG set manufacturer)

Required
10

The Bidder must have the successfully experience of CAMC for 40 Percentage KVA capacity of the highest KVA capacity single DG set included in the tender since last five years. (Work Complition certificate along with BOQ)

Required
11

The Bidder must have minimum annual financial turnover of Rupees equel to estimated amount put to tender in any one year, over the last five financial years (Applied enhancement factor) ( CA Certificate)

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the scope of work for this tender?

The scope involves providing comprehensive annual maintenance for diesel generator sets at Vadodara Rural and Chhotaudaipur. This includes:

  • Routine inspection, preventive maintenance, and testing
  • Repairing faults and replacing worn parts
  • Maintaining detailed logs and reports
  • Ensuring compliance with technical and safety standards

The contractor must deploy qualified technicians, follow manufacturer guidelines, and ensure continuous power supply for critical infrastructure. The work is scheduled over 12 months with deliverables such as maintenance schedules, repair response times, and documentation.

Key Activities Details
Preventive Maintenance Monthly and quarterly checks
Emergency Repairs Response within 24 hours
Spare Parts Genuine OEM parts
Documentation Maintenance logs and reports

This ensures reliable operation of generators supporting government health facilities.

What are the eligibility criteria for bidders?

**Bidders must meet the following eligibility criteria:

  • ✓ Valid registration and legal business status
  • ✓ Proven experience in electrical and generator maintenance for government or large institutions
  • ✓ Minimum annual turnover of INR 50 lakh in the last three years
  • ✓ Technical certifications for electrical and generator servicing
  • ✓ No pending legal disputes or blacklisting
  • ✓ Ability to deploy skilled technicians
Qualification Details
Registration Valid business license
Experience At least 3 years in relevant field
Financials Turnover ≥ INR 50 lakh/year
Certifications Technical and safety certifications
Past Projects Minimum 2 similar projects

All documents must be submitted as proof of eligibility during bid submission.**

What is the bidding process and timeline?

**The bidding process includes:

1.** Preparation: Bidders prepare technical and financial proposals as per tender guidelines.
2. Submission: Online submission begins on 23rd April 2025 at 4:30 PM and ends on 8th May 2025 at 6:00 PM.
3. Bid Opening: Conducted publicly on 8th May 2025 at 6:00 PM by the Superintending Engineer.
4. Evaluation: Technical assessment followed by financial evaluation.
5. Contract Award: Successful bidder will be notified and issued the work order.

Key Dates Details
Bid Start 23rd April 2025, 4:30 PM
Bid End 8th May 2025, 6:00 PM
Bid Opening 8th May 2025, 6:00 PM

Bidders must ensure timely submission and compliance with all procedural requirements to avoid disqualification.

What are the technical specifications for the generator maintenance?

**The generators to be maintained should meet the following technical specifications:

Parameter Requirement
Power Capacity 100 kVA to 250 kVA
Fuel Type Diesel
Voltage 415V, 3-phase
Frequency 50 Hz
Control Panel Digital, remote monitoring
Standards As per manufacturer manuals and IS standards

Technicians must hold relevant certifications and follow safety protocols.** Maintenance activities include initial assessment, scheduled preventive checks, fault repairs, parts replacement, and testing. All work must ensure continuous and reliable power supply, with proper documentation and compliance with technical standards.