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Open State Governments & UT NPROCURE

Comprehensive Annual Maintenance Contract for Diesel Generators in Vadodara District

Bid Publish Date

23-Apr-2025, 7:00 am

Bid End Date

08-May-2025, 12:30 pm

EMD

₹42,700

Value

₹42,68,356

Location

GANDHINAGAR , GUJARAT

Progress

Issue23-Apr-2025, 7:00 am
AwardPending
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Tender Type

Open

Sector

State Governments & UT

Tender Fee

₹1,500

Contract Form

Works

Completion Period

12  Months

Currency Type

Single

Categories 14

TECHNICAL SERVICES GENERATORS ELECTRICAL WIND MILL ENERGY PROJECT GENERATOR HIRING POWER WATER GENERATOR TRANSPORTATION OF DIESEL WATER LEVEL RECORDER DAM OTHER SERVICE PETROLEUM FUELS MICROCENTRIFUGES TOOLS AND GENERAL MACHINERY

This government tender invites experienced electrical maintenance companies to bid for a Comprehensive Annual Maintenance Contract for diesel generator sets at key healthcare and administrative facilities across Vadodara District, Gujarat. The project involves routine servicing, emergency repairs, and parts replacement to ensure uninterrupted power supply for critical government institutions including hospitals and offices. With an estimated contract value of over INR 42 million, the tender offers a significant opportunity for reputed firms specializing in generator maintenance and electrical services. The process requires submission of detailed technical and financial proposals through an online platform, with strict deadlines and compliance requirements. The contract duration is 12 months, emphasizing quality, reliability, and safety standards. Bidders must demonstrate technical expertise, experience in similar projects, and financial stability. This tender is ideal for companies seeking to expand their footprint in government infrastructure maintenance in Gujarat, particularly in healthcare and public sector facilities.

Scope Of Work

The selected contractor will be responsible for providing comprehensive annual maintenance and servicing of diesel generator sets at multiple government healthcare and administrative facilities in Vadodara. The scope includes:

  • Routine preventive maintenance as per manufacturer standards and referenced technical specifications.
  • Emergency repairs and breakdown services to ensure uninterrupted power supply.
  • Replacement of faulty parts with genuine components.
  • Regular testing and performance checks to meet specified operational standards.
  • Maintenance of detailed logs and reports for all services performed.

The contractor shall supply all necessary tools, spare parts, and consumables required for maintenance activities.

Key deliverables include:

  • Monthly maintenance reports
  • Breakdown and emergency service logs
  • Final comprehensive maintenance report

Process steps:

  1. Initial assessment and planning.
  2. Scheduled preventive maintenance.
  3. Immediate response to breakdowns.
  4. Replacement and repair activities.
  5. Final review and reporting.
Item Specification
Generator Capacity Minimum 150 kW per unit
Maintenance Standards As per manufacturer and referenced standards
Service Frequency Monthly and as needed for breakdowns
Warranty & CMC As specified in tender documents

The contractor must ensure compliance with all safety and technical standards, and coordinate with government officials for site access and operational requirements.

Technical Specifications

The contractor shall adhere to the following technical parameters:

Parameter Requirement
Generator Capacity Minimum 150 kW per unit
Standard Compliance As per standard specifications for electrical works and generator maintenance
Testing Procedures As per manufacturer guidelines and referenced standards
Warranty Period Minimum 12 months post-maintenance

The work involves supply, installation, and maintenance of all electrical and control systems related to the diesel generators. The process includes initial assessment, routine maintenance, emergency repairs, and final reporting. All activities must comply with applicable safety and technical standards, ensuring reliable power supply for critical government facilities.

Financial Requirements

The estimated contract value is approximately INR 42,683,560. The bidder must submit a bid based on the tender fee of INR 1500 and an earnest money deposit (EMD) of INR 42,700. The financial proposal should include detailed cost breakdowns for routine maintenance, emergency services, spare parts, and consumables.

Cost Component Estimated Cost (INR)
Routine Maintenance As per bid
Emergency Repairs As per bid
Spare Parts As per bid
Total Estimated Cost 42,683,560

Payment terms are linked to milestones and completion of specified services. The successful bidder will be paid within 90 days of invoice submission, subject to verification of work completion and compliance.

Bidders should prepare their financial proposals accordingly, ensuring clarity and adherence to the tender guidelines.

Documents 6

Notice no 14.0.pdf

TENDER_DOCUMENT

PQ for CAMC DG Set.pdf

TENDER_DOCUMENT

schedule b.pdf

TENDER_DOCUMENT

STANDARD BIDDING DOCUMENTS.pdf

TENDER_DOCUMENT

Standard Specification for Electrical Work.pdf

TENDER_DOCUMENT

Terms and Conditions.pdf

TENDER_DOCUMENT

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Eligibility Criteria

✓ Must have valid registration and legal status as a reputed electrical maintenance service provider.
✓ Proven experience in maintaining diesel generator sets of similar capacity in government or large institutional projects.
✓ Demonstrable financial stability with annual turnover exceeding INR 20 lakh for the past three years.
✓ Must possess valid licenses and certifications for electrical maintenance and safety standards.
✓ Submit all required documents including registration certificates, experience certificates, and financial statements.

Qualification Requirement
Registration Valid registration under relevant authorities
Experience Minimum 3 years in generator maintenance
Financial Average annual turnover of INR 20 lakh over last 3 years
Certifications Electrical safety and maintenance certifications

Note: Bidders must submit affidavits confirming their willingness to participate and compliance with all pre-qualification criteria, including submitting MOUs with authorized dealers or manufacturers if applicable.

Bidding Process

Process Timeline

1. Priliminary Stage

08-05-2025 18:02

2. Commercial Stage

08-05-2025 18:05

Required Forms

Priliminary

Tender Fee and EMD

User Defined Template-Standard

Required

Commercial

Percentage Rate

Library-Secured

Required

Required Documents

Stage - Priliminary Stage

1

Upload Scan copy of Tender fee/Bid Fee

Required
2

Upload Scan copy of Earnest Money Demand Draft

Required
3

Upload Scan copy of Solvency certificate Scheduled bank or nationalized bank for current calendar year. Amount not less than 20 Percentage of Amount put to tender. i.e. 2025

Required
4

Upload Scan copy of GST Registration

Required
5

Upload Scan copy of PAN Card.

Required
6

The Tenderer must have Electrical Contractors License. [Electrical Contractor License Renewal Receipt is not valid]

Required
7

The Bidder must have a registered office within Gujarat state. (Submit supporting documents)

Required
8

The Bidder must have Experience in successfully completing or substantially completing at least one contract of similar work at least the value of 40 Percentage of proposed contract within the last five years (Applied enhancement factor) (Similar work i.e. CAMC of DG Sets only). (Only form 3A)

Required
9

The Bidder must have certificate as a Authorized Service Provider with any of the DG Set Manufacturer since last five finacial year. (copy of 5 Year certificate issued by DG set manufacturer)

Required
10

The Bidder must have the successfully experience of CAMC for 40 Percentage KVA capacity of the highest KVA capacity single DG set included in the tender since last five years. (Work Complition certificate along with BOQ)

Required
11

The Bidder must have minimum annual financial turnover of Rupees equel to estimated amount put to tender in any one year, over the last five financial years (Applied enhancement factor) ( CA Certificate)

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the scope of the maintenance contract?

The contract covers preventive maintenance, emergency repairs, parts replacement, and performance testing of diesel generator sets across multiple government facilities in Vadodara. Bidders must ensure compliance with manufacturer standards and technical specifications, providing comprehensive services for uninterrupted power supply.

What are the eligibility criteria for bidders?

**Eligible bidders must have:

  • Valid registration and licenses
  • Proven experience in generator maintenance
  • Financial stability with an annual turnover exceeding INR 20 lakh
  • Relevant technical certifications
Qualification Requirement
Registration Valid registration certificates
Experience Minimum 3 years in generator maintenance
Financial Turnover > INR 20 lakh annually
Certifications Electrical safety and maintenance

Bidders must submit affidavits confirming their eligibility and willingness to participate.**

How is the technical compliance of bids evaluated?

**Bids are assessed based on:

  • Technical competence and experience in similar projects
  • Adherence to technical specifications as per tender documents
  • Quality of proposed maintenance plan
  • Past performance references
Evaluation Factor Weightage
Technical expertise 40%
Technical compliance 30%
Past performance 20%
Cost competitiveness 10%

Minimum qualifying marks must be met in each category for bid acceptance.**

What are the key dates and deadlines for the tender?

**| Date | Event | Details |
|--------------------------|------------------------|--------------------------------------------------------------|
| 23-04-2025 | Bid Submission Start | Bidders can begin submitting bids |
| 08-05-2025 | Bid Submission End | Final date for bid submission at 6:00 PM |
| 08-05-2025 | Bid Opening | Bids will be opened publicly |
| 2025-05-08 | Evaluation & Award | Final evaluation and contract award |

Bids submitted after the deadline will be rejected.** Bidders should ensure timely submission of all documents.

How can bidders seek clarification or support?

**Bidders can contact the designated support email for queries: *sepiuelegnr@gmail.*com. It is recommended to seek clarifications well before the deadline to avoid last-minute issues. No physical visits are required or permitted for tender submission. All communication must be via email, and bidders are encouraged to attend vendor training sessions scheduled on Saturdays for better understanding of the process.