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Open State Governments & UT NPROCURE

Tender for One-Year Comprehensive Maintenance of Split & Window Air-Conditioners at Sheth V.S. Hospital

Bid Publish Date

23-Jan-2026, 12:00 pm

Bid End Date

12-Feb-2026, 2:00 pm

Value

₹4,00,000

Location

AHMADABAD , GUJARAT

Progress

Issue23-Jan-2026, 12:00 pm
AwardPending
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Tender Type

Open

Sector

State Governments & UT

Tender Fee

₹900

Contract Form

Works

Completion Period

As per tender Document Attached

Currency Type

Single

This government tender offers a unique opportunity for HVAC service providers to secure a one-year comprehensive maintenance contract for split and window air-conditioners at Sheth V.S. General Hospital, Ahmedabad. The project involves routine servicing, repairs, and preventive maintenance to ensure hospital HVAC systems operate efficiently and hygienically. Bidders must meet strict eligibility criteria, including experience, financial stability, and valid certifications. The tender process is conducted online via the NProcure portal, emphasizing transparency and efficiency. With an estimated value of ₹4,00,000, this contract is ideal for companies specializing in hospital HVAC maintenance, facility management, and electrical services. The successful bidder will be responsible for maintaining the hospital's cooling systems, ensuring uninterrupted service, and complying with all technical and safety standards. The tender deadline is 12th February 2026, with bid submission starting from 23rd January 2026. This is a significant opportunity for reputed HVAC contractors to expand their government sector portfolio and contribute to public health infrastructure.

Scope Of Work

The scope of work includes:

  • Routine maintenance and servicing of split and window air-conditioners installed at Sheth V.S. Hospital.
  • Preventive maintenance to ensure optimal performance and energy efficiency.
  • Repair and replacement of faulty components such as filters, compressors, fans, and electrical parts.
  • Cleaning of filters, coils, and drainage systems to prevent clogging and ensure hygiene.
  • Timely response to breakdowns and emergency repairs.
  • Documentation of maintenance activities and reporting to hospital authorities.

The process involves:

  1. Initial assessment of all air-conditioning units.
  2. Scheduling routine maintenance visits as per the agreed plan.
  3. Executing repairs and replacements using genuine parts.
  4. Ensuring compliance with safety and quality standards.
  5. Final inspection and handover upon contract completion.
Equipment Type Quantity Specifications
Split AC Multiple Various capacities as per hospital rooms
Window AC Multiple Various capacities as per hospital wards

The contractor must provide all necessary tools, equipment, and skilled manpower to perform the services effectively.

Technical Specifications

The air-conditioners covered under this tender include split and window units with capacities ranging from 1.5 TR to 5 TR. The technical parameters include:

Parameter Specification
Power Supply 220V/50Hz, Single-phase
Refrigerant R22 or R410A
Efficiency Minimum 3.5 EER
Operating Temperature 18°C to 30°C
Noise Level ≤ 55 dB

Procedures involve:

  • Inspection of units for existing faults.
  • Routine checks as per manufacturer guidelines.
  • Replacement of parts with genuine spares.
  • Testing and commissioning after repairs.
  • Documentation of all activities for audit purposes.

Financial Requirements

The total estimated budget for this contract is ₹4,00,000. The cost breakdown includes:

Item Cost (INR)
Service Charges ₹3,00,000
Spare Parts ₹50,000
Miscellaneous Expenses ₹50,000

Payment terms are as follows:

  • 30% advance upon contract signing.
  • 40% after 50% completion of scheduled maintenance.
  • Remaining 30% after final inspection and approval.

Bidders must submit a detailed financial bid in the prescribed format and adhere to the payment schedule for successful contract execution.

Documents 2

Ac Tender 2025-26 Eligibility and Technical bid Documents.pdf

TENDER_DOCUMENT

AC tender 2025-26 price bid.pdf

TENDER_DOCUMENT

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Eligibility Criteria

  • ✓ Must have a valid digital signature certificate (Class-III) for online bidding.
  • ✓ Provide scanned copies of tender fee and EMD along with supporting documents.
  • ✓ Experience of at least 3 years in HVAC maintenance, preferably in hospital settings.
  • ✓ Financial turnover of minimum ₹10 lakh in the last fiscal year.
  • ✓ Must hold valid licenses and certifications for HVAC servicing.
  • ✓ Submit all required documents as specified in the tender notice.
Qualification Criteria Minimum Requirement
Experience in HVAC Maintenance 3 years
Annual Turnover ₹10 lakh
Valid Certification Yes
Submission of EMD and Tender Fee Yes

Note: Bidders must meet all eligibility conditions to qualify for the technical evaluation.

Bidding Process

Process Timeline

1. Preliminary Stage

12-02-2026 16:05

2. Commercial Stage

Required Forms

Preliminary

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

Commercial

PRICE BID

User Defined Template-Secured

Required

Required Documents

Stage - Preliminary Stage

1

Provide Scan Copy of tender Fee

Required
2

Provide Scan copy of EMD

Required
3

Other Supporting Documents as per tender documents

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the scope of this tender?

This tender involves comprehensive maintenance of split and window air-conditioners at Sheth V.S. Hospital for a period of one year. The scope includes routine servicing, preventive maintenance, repairs, and replacement of faulty parts to ensure optimal functioning of HVAC systems in hospital wards and facilities.

Who is eligible to bid for this tender?

Eligible bidders must have:

  • Valid digital signature certificates (Class-III)
  • Experience in HVAC maintenance for at least 3 years,
  • An annual turnover of at least ₹10 lakh in the last fiscal year,
  • Valid licenses and certifications for HVAC services.
    Supporting documents such as tender fee, EMD, and relevant experience proof are mandatory for qualification.
What are the key deadlines for submission?

The bid submission starts on 23-01-2026 at 12:00 PM and closes on 12-02-2026 at 2:00 PM. The bid opening will occur on 12-02-2026 at 4:05 PM. Bidders must ensure all documents are uploaded before the deadline to avoid disqualification.

What technical specifications must the air-conditioners meet?

The air-conditioners should have capacities ranging from 1.5 TR to 5 TR, with features such as 220V/50Hz power supply, R22 or R410A refrigerant, and minimum 3.5 EER efficiency. Noise levels should not exceed 55 dB. The maintenance includes inspection, cleaning, repairs, and testing to ensure compliance with these specifications.

How is the evaluation of bids conducted?

Bids are evaluated based on technical competence (40%), financial bid (30%), past performance (20%), and eligibility compliance (10%). The minimum technical score must be achieved to qualify for financial evaluation. The highest scoring bid meeting all criteria will be awarded the contract.

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