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Tender for Consultancy Services for Pumping Mode Operation at Sardar Sarovar Hydro Electric Project

Bid Publish Date

10-Oct-2025, 8:00 pm

Bid End Date

29-Nov-2025, 6:00 pm

EMD

₹55,000

Value

₹54,62,841

Location

VADODARA , GUJARAT

Progress

Issue10-Oct-2025, 8:00 pm
AwardPending
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Tender Type

Open

Sector

Miscellaneous

Tender Fee

₹2,832

Contract Form

Works

Completion Period

As per tender Document Attached

Currency Type

Single

Categories 7

AWARD BUTTONS AWARD FUNCTION BID PROCESS MANAGEMENT MISCELLANEOUS SERVICES BID MANAGEMENT CONSULTANCY

This government tender offers a unique opportunity for consultancy firms specializing in hydroelectric power and electrical projects. The project involves preparing RFP documents, inviting bids, and evaluating proposals for the operationalization of pumping mode at the Sardar Sarovar Hydro Electric Project in Vadodara. With a project value of approximately ₹54.62 lakh, the tender aims to enhance hydroelectric power generation efficiency. Bidders must meet strict eligibility criteria, including experience in large-scale hydro projects and valid certification. The process includes electronic submission of bids, comprehensive technical and financial evaluation, and timely award of contract. Key deadlines are clearly outlined, with support available from designated contact points. This is an excellent opportunity for qualified consultancy firms to contribute to a critical infrastructure project in Gujarat, ensuring sustainable power generation and operational excellence.

Scope Of Work

The selected consultancy firm will be responsible for:

  • Preparation of comprehensive RFP documents for the pumping mode operation of the RBPH units.
  • Invitation of bids from qualified contractors and suppliers.
  • Bid evaluation and technical analysis to ensure compliance with project specifications.
  • Coordination with government authorities and adherence to procurement guidelines.

The process involves:

  1. Reviewing project specifications and existing documentation.
  2. Drafting and finalizing RFP documents.
  3. Publishing tender notices and inviting bids.
  4. Receiving and opening bid submissions.
  5. Conducting technical and financial evaluations.
  6. Preparing evaluation reports and recommendations.
  7. Assisting in contract negotiations and award procedures.

All deliverables must comply with the standards specified in the tender documents, and the entire process should be completed within the stipulated timeline.

Technical Specifications

The consultancy must demonstrate expertise in:

Technical Parameter Specification
Project Experience Successfully completed at least 2 hydroelectric project consultancy assignments
Certification ISO 9001, ISO 14001, ISO 45001
Technical Staff Minimum 3 engineers with hydroelectric project experience
Software Tools Use of advanced project management and evaluation software

The process involves:

  • Reviewing technical requirements.
  • Preparing detailed technical proposals.
  • Ensuring compliance with project standards.
  • Submitting technical documentation as per tender guidelines.

Financial Requirements

The estimated project cost is approximately ₹54,62,840.59. The financial proposal should include:

Cost Component Amount (INR)
Professional Fees To be quoted by bidders
Miscellaneous Expenses As applicable
Total Estimated Cost ₹54,62,840.59

Payment terms include:

  • 30% advance upon contract signing.
  • 40% after submission of draft reports.
  • 30% upon final approval.

Bidders must submit a detailed financial proposal aligned with these terms.

Documents 8

R11 Model RBPH PUMPING MODE TENDER.docx.pdf

TENDER_DOCUMENT

FINANCIAL PROPOSAL.pdf

TENDER_DOCUMENT

NIT.pdf

TENDER_DOCUMENT

corrigendum-1 Prebid meeting link.pdf

TENDER_DOCUMENT

CORRIGENDUM NO.2.pdf

TENDER_DOCUMENT

CORRIGENDUM 3.pdf

TENDER_DOCUMENT

CORRIGENDUM NO.4 (3).pdf

TENDER_DOCUMENT

CORRIGENDUM NO.5 (3).pdf

TENDER_DOCUMENT

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Eligibility Criteria

✓ Must have valid Digital Signature Certificate (DSC) as per IT Act-2000.
✓ Must submit EMD of ₹55,000 along with tender fee.
✓ Must provide proof of experience in hydroelectric or large-scale electrical projects.
✓ Must submit all required documents for preliminary and technical stages as specified.

Qualification Criteria Details
Minimum Experience At least 5 years in hydroelectric project consultancy
Financial Turnover Average annual turnover of at least ₹10 million over the last 3 years
Certification Valid ISO certification and relevant industry accreditations
EMD Submission ₹55,000 in the form of bank guarantee or demand draft

Note: Bidders must meet all eligibility and qualification criteria to participate.

Bidding Process

Process Timeline

1. Preliminary Stage

01-12-2025 11:00

2. Technical Stage

01-12-2025 12:00

3. Commercial Stage

01-12-2025 13:00

Required Forms

Preliminary

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

Technical

Technical Submission

User Defined Template-Standard

Required

Commercial

Percentage Rate

Library-Secured

Required

Required Documents

Stage - Preliminary Stage

1

Upload EMD & Tender Fee

Required

Form - Tender Fee Form

1

Provide any proof of Bid Processing Fee

Required

Form - Emd Fee Form

1

Provide any proof of EMD Document

Required

Stage - Technical Stage

1

EMD, Tender Fee and all the necessary documents as per Eligibility & Qualification Criteria mentioned in tender document

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the primary scope of this tender?

This tender seeks consultancy services for the preparation of RFP documents, bid invitation, and evaluation for the pumping mode operation of 6 units of 200MW each at the Sardar Sarovar Hydro Electric Project in Vadodara. The goal is to optimize operational efficiency and ensure smooth project execution.

Who is eligible to bid for this project?

Eligible bidders must possess a valid Digital Signature Certificate (DSC), submit EMD of ₹55,000, and demonstrate experience in hydroelectric or large-scale electrical projects. They must also meet qualification criteria such as minimum experience of 5 years and an average annual turnover of at least ₹10 million over the last 3 years.

What are the key dates for submission and opening of bids?

The bid submission deadline is 01-11-2025 at 18:00, and bid opening will occur on 02-11-2025 at 11:00. Bidders should ensure timely submission to avoid disqualification. The evaluation process will follow immediately after bid opening.

What technical and financial criteria will be evaluated?

Evaluation will focus on technical competence, experience, and financial competitiveness. Bidders must score at least 60% in technical evaluation. The financial proposal will account for 30% of the total score, emphasizing cost-effectiveness and compliance with project specifications.

How can bidders access the tender documents and support?

Tender documents are available for download from the official portal. Bidders can attend free training sessions organized weekly. For support, contact the Electrical & Mechanical Division, Vadodara at 9879878111 or email [email protected]. All communications should adhere to the instructions in the tender notice.