Deendayal Port Authority Tender for Housekeeping & Cleaning of Cargo Jetty Buildings
Progress
The Deendayal Port Authority is inviting sealed bids for a two-year housekeeping and cleaning contract within the cargo jetty area. This government tender targets experienced service providers specializing in industrial cleaning, sanitation, and facility maintenance. The project aims to maintain port infrastructure cleanliness, supporting port operations, safety, and hygiene standards. The tender involves comprehensive cleaning of gate office buildings and non-residential structures, with an estimated project cost of INR 19,06,68,62. Bidders must meet strict eligibility criteria, including prior experience, financial stability, and technical capability. The process involves electronic submission of technical and financial bids, with evaluation based on experience, cost, safety, and past performance. Key deadlines are clearly outlined, and the process is supported by detailed documentation and support services. This opportunity is ideal for companies seeking to expand their footprint in government port services and infrastructure maintenance, especially in Gujarat.
Scope Of Work
• Provide comprehensive housekeeping and cleaning services for gate office buildings and non-residential port structures within the cargo jetty area.
• Key deliverables include:
- Daily cleaning of all designated buildings and non-residential structures.
- Waste disposal and sanitation management.
- Maintenance of cleanliness standards as per port regulations.
- Use of approved cleaning materials and equipment.
• The process involves:
- Mobilization of cleaning staff and equipment.
- Daily cleaning schedules as per the port authority’s guidelines.
- Regular inspection and supervision.
- Reporting and documentation of cleaning activities.
• The contractor must ensure compliance with safety and environmental standards.
• The scope also includes periodic deep cleaning and waste management, with adherence to port safety protocols.
| Specification | Details |
|---|---|
| Duration | 24 months |
| Location | Cargo Jetty Area, Deendayal Port |
| Buildings Covered | Gate office, Non-residential port structures |
| Work Hours | As specified by port authority |
| Equipment & Materials | To be provided by contractor, approved by port authority |
• The contractor must submit a detailed work plan and schedule for approval before commencement.
Technical Specifications
The cleaning equipment must meet the following technical parameters:
| Parameter | Specification |
|---|---|
| Equipment | Approved industrial cleaning machines |
| Cleaning Agents | Eco-friendly, biodegradable products |
| Waste Disposal | Compliant with environmental standards |
| Staff Qualification | Trained and certified personnel |
| Safety Standards | PPE and safety protocols as per OSHA |
Sequential process for technical compliance:
- Submit technical proposal with equipment details.
- Demonstrate ability to meet safety and environmental standards.
- Provide proof of equipment certification.
- Conduct trial cleaning if required.
All technical submissions must adhere to the specifications outlined in the tender documents.
Financial Requirements
The estimated project cost is INR 19,06,68,62. The financial bid must include a detailed breakdown:
| Cost Element | Amount (INR) |
|---|---|
| Monthly Service Charges | To be quoted |
| Equipment & Material Costs | Included |
| Waste Management | Included |
| Miscellaneous Expenses | As applicable |
Payment terms are as follows:
- 10% advance upon contract signing.
- Monthly payments based on approved work completion.
- Final payment after completion and acceptance.
Bidders must submit a bank guarantee or EMD as specified, along with financial documents demonstrating capacity to execute the work.
Tender Data
Bid Details
Tender Type
Open
Sector
Miscellaneous
Tender Fee
₹1,770
Contract Form
Works
Completion Period
24 Months
Currency Type
Single
Bid Submission Start
22-08-2026 00:00:00
Document Download End
24-09-2026 16:00:00
Bid Validity
120 Days
Additional Tender Data
Commercial Details
Tender Category
Service
Tender Value
₹1,90,66,862
Bid To RA
No
Item Category
Civil Works - Others
Authority & Contact
Officer Inviting Bids
Superintending Engineer (Harbour)
Bid Opening Authority
Superintending Engineer (Harbour)
Address
Superintending Engineer, Harbour Division, Nirman Bhavan,New Kandla, Kutch 370210
Contact Details
9718313460
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Documents 2
schA.pdf
TENDER_DOCUMENT
tender.pdf
TENDER_DOCUMENT
Categories
3
Bidding Process
Process Timeline
24-09-2026 16:05
30-09-2026 15:00
Required Forms
Technical
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
GST Registration
User Defined Template-Standard
Bid security declaration form
User Defined Template-Standard
Partnership Deed and POA
User Defined Template-Standard
Bid capacity calculations
User Defined Template-Standard
PAN CARD
User Defined Template-Standard
Eligliblity Creiteria
User Defined Template-Standard
SPECIMEN LETTER OF AUTHORITY FOR SUBMISSION OF BID
User Defined Template-Standard
Any other Document as specified in the notice inviting online tender
User Defined Template-Standard
Integrity Pact Form
User Defined Template-Standard
Average Annual Turnover
User Defined Template-Standard
Similar completed works
User Defined Template-Standard
BOQ
Price Bid Form
Library-Secured
Required Documents
Form - Tender Fee Form
Provide any proof of Bid Processing Fee
RequiredForm - Emd Fee Form
Provide any proof of EMD Document
RequiredForm - GST Registration
Atttacn as per tender
RequiredForm - Bid security declaration form
Attach as per tender
RequiredForm - Partnership Deed and POA
Attach as per tender
RequiredForm - Bid capacity calculations
Attach as per tender
RequiredForm - PAN CARD
Attach as per tender
RequiredForm - Eligliblity Creiteria
Attach as per tender
RequiredForm - SPECIMEN LETTER OF AUTHORITY FOR SUBMISSION OF BID
Attach as per tender
RequiredForm - Any other Document as specified in the notice inviting online tender
Attach as per tender
RequiredForm - Integrity Pact Form
Attach as per tender
RequiredForm - Average Annual Turnover
Attach as per tender
RequiredForm - Similar completed works
Attach as per tender
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Eligibility Criteria
- ✓ Must have experience in port or industrial cleaning services.
- ✓ Must possess valid GST registration and PAN card.
- ✓ Must have completed similar works worth at least INR 5 million in the last 3 years.
- ✓ Should have a minimum average annual turnover of INR 10 million over the past 3 years.
- ✓ Must hold valid security and bid bonds as per tender requirements.
- ✓ Must provide proof of technical capability and staffing.
- ✓ The bidder should not have any pending legal or contractual disputes with government agencies.
| Qualification Criteria | Minimum Requirement |
|---|---|
| Experience | 3 similar projects completed |
| Turnover | INR 10 million annually |
| Certification | GST, PAN, Bid security |
| Financial Stability | Demonstrated through latest financial statements |
| Legal Compliance | No pending legal cases |
Bidders must submit all relevant documents as specified in the tender documents.
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the scope of work for this tender?
The scope includes housekeeping and cleaning services for gate office buildings and non-residential structures inside the cargo jetty area for two years. Tasks involve daily cleaning, waste disposal, sanitation, and periodic deep cleaning, ensuring compliance with port safety and environmental standards.
What are the key eligibility criteria for bidders?
Bidders must have prior experience in port or industrial cleaning, valid GST and PAN certificates, a minimum turnover of INR 10 million, and have completed at least three similar projects in the last three years. They must also demonstrate financial stability and legal compliance.
How can I submit my bid?
Bids must be submitted electronically via the official NProcure portal before the deadline. Physical submissions are not accepted. Bidders should ensure all required documents, including technical and financial forms, are uploaded as per the tender guidelines.
What are the evaluation criteria?
Evaluation is based on technical capability (40%), cost competitiveness (30%), past performance (20%), and safety standards adherence (10%). A minimum of 50% in technical evaluation is required to qualify for the financial bid opening.
What is the deadline for bid submission?
The last date for bid submission is 24th September 2026 at 16:00. Bidders are advised to submit well before the deadline to avoid last-minute issues. Late submissions will not be entertained.