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Open Cooperatives NPROCURE

Tender for Digital Locking & Security Monitoring System for Milk Transport Tankers

Bid Publish Date

10-Dec-2025, 10:00 am

Bid End Date

15-Jan-2026, 5:00 pm

Value

₹1,50,00,000

Location

MAHESANA , GUJARAT

Progress

Issue10-Dec-2025, 10:00 am
AwardPending
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Tender Type

Open

Sector

Cooperatives

Tender Fee

₹5,832

Contract Form

Works

Completion Period

2  Years

Currency Type

Single

Categories 8

ANTI RODENT WORK TRANSPORT SERVICES SETTING UP EXTENSOMETERS SURVEILLANCE EQUIPMENTS MONITORING SYSTEM SOFTWARE

This government tender offers a unique opportunity for companies specializing in security systems, vehicle monitoring, and dairy logistics to participate in a project aimed at enhancing the safety and operational efficiency of milk transport tankers for Mehsana Milk Union. The project involves the supply, installation, and setup of advanced digital locking and security monitoring hardware and software solutions. With a total estimated value of ₹15 crore, the tender emphasizes transparency, technical excellence, and timely delivery over a 2-year period. Bidders must meet strict eligibility criteria, including technical experience, legal compliance, and registration on the official portal. The process includes multiple evaluation stages, culminating in an award to the most qualified and cost-effective vendor. This initiative is crucial for improving dairy logistics security, reporting, and activity management, making it an ideal opportunity for suppliers of security and monitoring solutions in the dairy and transportation sectors.

Scope Of Work

The scope of work encompasses the following key activities:

  • Supply of digital locking systems and security monitoring hardware for milk transport tankers.
  • Installation of hardware components on designated vehicles.
  • Integration of software solutions for real-time activity monitoring and reporting.
  • Configuration and testing of the entire system to ensure operational efficiency.
  • Providing user training and technical support during the implementation phase.

The process involves:

  1. Vendor registration and submission of initial documents including PAN, GSTN, firm registration, tender fee receipt, and EMD.
  2. Technical evaluation, requiring submission of experience certificates, work orders, compliance sheets, and technical schedules.
  3. Final bid submission with detailed pricing and work execution schedules.
Specification Details
Hardware Components Digital locks, sensors, control units
Software Features Monitoring dashboard, activity reporting, alert system
Delivery Timeline Within 2 years from contract award
Installation Sites Mehsana district, Gujarat

The selected vendor must ensure all hardware and software meet the specified technical standards and are compliant with government procurement policies.

Technical Specifications

The technical specifications include:

Parameter Requirement
Hardware Digital locking system compatible with vehicle specifications
Software Real-time monitoring dashboard with reporting and alert functionalities
Connectivity Secure wireless communication protocols
Power Supply Battery backup and power management features
Installation On-site setup with minimal vehicle downtime

Sequential procedures:

  1. Hardware procurement as per specifications.
  2. On-site installation by trained technicians.
  3. Software configuration and integration.
  4. System testing and validation.
  5. End-user training and handover.

All technical components must adhere to industry standards and government safety regulations.

Financial Requirements

The total estimated budget for this project is Rs. 15,00,00,000. The financial breakdown includes:

Cost Component Amount (Rs.)
Hardware Supply 40%
Software Development & Licensing 30%
Installation & Commissioning 15%
Training & Support 10%
Contingency & Miscellaneous 5%

Payment terms are structured as follows:

  • 30% advance payment upon contract signing.
  • 40% after delivery and installation.
  • 30% upon successful system testing and acceptance.
    All payments are subject to submission of valid invoices and relevant documentation.

Bidders should prepare detailed cost proposals aligned with these guidelines.

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Eligibility Criteria

✓ Must have valid PAN and GSTN registration.
✓ Must provide copies of firm registration certificates.
✓ Must submit Tender Fee Receipt and EMD receipt.
✓ Vendors must register on the Dudhsagar Dairy Purchase Portal at https://dudhsagar.nprocure.com.
✓ For technical eligibility, bidders must provide:

  • EPF and ESI certificates or declarations if applicable.
  • CA certificate with UDIN.
  • Proof of relevant work experience (old purchase orders and work completion certificates).
  • Technical compliance sheet and product leaflets.
  • Site visit certificates and work execution schedules.
  • A self-declaration confirming the bidder is not blacklisted by Mehsana Union, GCMMF, or NDDB.
Financial & Qualification Criteria Details
Minimum turnover Rs. 5 crore in the last 3 years
Experience in similar projects At least 2 completed projects in security systems
Certification requirements Valid CA, EPF, ESI certificates
Legal compliance Registration, GST, and PAN valid

Bidders must meet all eligibility criteria to qualify for technical evaluation.

Bidding Process

Process Timeline

1. Preliminary Stage

16-01-2026 10:00

2. Technical Stage

16-01-2026 10:10

3. Commercial Stage

16-01-2026 10:20

Required Forms

Preliminary

DSD Bidder Basic Information Tender Fee and EMD Form

User Defined Template-Standard

Required

Technical

Turnover Details 3

User Defined Template-Standard

Required

Work Experience Details-DSD-DSN Digital Locking System

User Defined Template-Standard

Required

Commercial

PRICE BID - DSD-DSN Digital Locking System

User Defined Template-Secured

Required

Required Documents

Stage - Preliminary Stage

1

PAN

Required
2

GSTN

Required
3

Copy of Firms Registration

Required
4

Tender Fee Receipt

Required
5

EMD Receipt

Required
6

Dudhsagar Dairy Purchase Portal for Vendor Registration https://dudhsagar.nprocure.com

Stage - Technical Stage

1

EPF certificate if applicable otherwise provide declaration

Required
2

ESI certificate if applicable otherwise provide declaration

Required
3

CA certificate with UDIN

Required
4

Work Experience (old PO copy)

Required
5

Copy of Purchase Orders with Work Completion Certificate

Required
6

Compliance Sheet of Offer / Technical Offer

Required
7

Manufacturer Authorization Certificate (if applicable)

8

Site Visit Certificate

9

Product Leaflet (if applicable)

Required
10

Tentative Work execution schedule / delivery schedule

Required
11

Self-declaration on bidders company letterhead for “Not blacklisted by Mehsana Union or GCMMF or NDDB

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the primary objective of this tender?

This tender aims to select a qualified vendor to supply, install, and set up digital locking and security monitoring systems on milk transport tankers for Mehsana Milk Union. The goal is to enhance security, improve activity reporting, and ensure safe transportation of dairy products.

What are the key eligibility criteria for bidders?

Bidders must have valid PAN and GSTN, provide firm registration certificates, and submit Tender Fee and EMD receipts. Additionally, they must demonstrate relevant experience in security system projects, submit technical certifications such as EPF, ESI, CA certificates, and confirm they are not blacklisted by the concerned authorities. Registration on the Dudhsagar Dairy portal is mandatory.

What is the scope of work involved in this project?

The scope includes supply, installation, and configuration of digital locking hardware and software solutions for real-time monitoring. The work involves hardware procurement, on-site installation, system testing, and user training. The project duration is approximately 2 years, with detailed technical specifications provided in the tender documents.

How is the evaluation process conducted?

Evaluation is based on technical competence (50%), cost (30%), past performance (10%), and technical compliance (10%). Bidders must meet minimum thresholds, and the highest-scoring compliant bid will be awarded the contract. The process includes technical and commercial evaluations conducted sequentially.

What are the important deadlines to keep in mind?

Key dates include bid submission start on 10-12-2025, closing on 26-12-2025, with evaluation on 27-12-2025. The bid opening and final award will also occur on 27-12-2025. Bidders must adhere strictly to these deadlines to participate successfully.