Government Tender for Disposal of Old Answersheets and Office Records in Saurashtra University
Progress
Tender Type
Open
Sector
Education & Training
Tender Fee
₹2,950
Contract Form
Works
Completion Period
12 Months
Currency Type
Single
Categories
1
This government tender offers an excellent opportunity for experienced waste management and disposal companies to provide secure destruction services for old answersheets and office records at Saurashtra University, Gujarat. The project emphasizes environmental sustainability, confidentiality, and compliance with government standards. Bidders must submit technical and financial proposals through the online portal before the deadline of 10-02-2026. The tender process includes detailed evaluation criteria, mandatory documentation, and scheduled bid openings. With a completion period of 12 months, this project supports the university's records management and environmental initiatives. Participation is open to qualified companies with proven experience in document disposal, environmental compliance, and secure destruction methods, ensuring a transparent and efficient process aligned with government procurement policies.
Scope Of Work
The scope of work includes:
- Secure collection and transportation of old answersheets and office records from Saurashtra University.
- Environmentally compliant disposal or destruction of documents.
- Providing disposal certificates and documentation.
- Ensuring confidentiality and data security throughout the process.
The key deliverables are:
- Collection of obsolete records as per schedule.
- Safe transportation adhering to safety standards.
- Final disposal with certification.
The process involves:
- Submission of technical bid with all required documents.
- Evaluation and selection of qualified bidders.
- Signing of contract and commencement of disposal activities.
- Regular progress reporting.
- Final disposal and certification.
| Specification | Details |
|---|---|
| Disposal Method | Environmentally safe destruction |
| Record Types | Old answersheets, administrative records |
| Certification | Disposal certificate issued |
| Duration | 12 months |
Bidders must comply with all environmental and safety standards as specified in the tender documents.
Technical Specifications
| Parameter | Specification |
|---|---|
| Disposal Method | Secure destruction compliant with government standards |
| Certification | Disposal certificate issued by authorized agency |
| Record Types | Old answersheets, administrative records |
| Capacity | Capable of handling minimum 1000 kg per month |
| Transportation | Vehicles compliant with safety norms |
Sequential process:
- Submit technical bid with all required documents.
- Technical evaluation by the committee.
- Financial bid opening for qualified bidders.
- Final award and contract signing.
Bidders must ensure technical compliance and submit detailed method statements as part of their bid.
Financial Requirements
The estimated budget for this project ranges between INR 10,00,000 to INR 15,00,000, inclusive of all taxes and charges. The cost breakdown includes:
| Cost Component | Amount (INR) |
|---|---|
| Collection & Transportation | 4,00,000 |
| Disposal & Certification | 6,00,000 |
| Miscellaneous & Contingencies | 1,00,000 |
Payment terms are as follows:
- 30% advance upon contract signing.
- 40% after completion of collection and transportation.
- 30% upon submission of disposal certificate.
Bidders must submit a detailed financial proposal along with the bid, adhering to the format specified in the tender documents.
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Item Category
Scrap/Disposables
Authority & Contact
Officer Inviting Bids
Dr. M. V. Dhamecha
Bid Opening Authority
Registrar
Address
Saurashtra University, Rajkot
Contact Details
Authority Records
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Documents 2
NEW JAHERAT 02 2026.pdf
TENDER_DOCUMENT
NEW TENDER FORM 02 2026.pdf
TENDER_DOCUMENT
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Eligibility Criteria
✓ Must have valid registration and licensing for document disposal services.
✓ Proven experience in handling government or educational institution records.
✓ Demonstrate financial stability with relevant financial documents.
✓ Submit all required technical documents, including certificates of disposal methods.
| Qualification Requirement | Details |
|---|---|
| Registration | Valid business registration certificate |
| Experience | Minimum 3 years in document disposal |
| Financial Stability | Audited financial statements for last 2 years |
| Certification | Environmental and safety compliance certificates |
Important: Bidders must submit all documents listed under 'Documents required for Stage - Technical Bid'.
Bidding Process
Process Timeline
13-02-2026 12:00
13-02-2026 13:00
Required Forms
Technical
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
Financial
Price Bid Form
Library-Secured
Required Documents
Stage - Technical Bid
Submit the All necessary document as per Tender
RequiredForm - Tender Fee Form
Provide any proof of Bid Processing Fee
RequiredForm - Emd Fee Form
Provide any proof of EMD Document
RequiredFrequently Asked Questions
Key insights about GUJARAT tender market
What is the main objective of this government tender?
The primary goal is to securely and environmentally dispose of old answersheets and office records at Saurashtra University, ensuring confidentiality, compliance with regulations, and proper record management.
Who can participate in this tender?
Qualified companies with experience in document disposal, waste management, and record destruction, especially those with government or educational sector experience, are eligible to bid.
What are the key dates for bid submission?
Bid submissions open on 27-01-2026 and close on 10-02-2026 at 18:00. Technical evaluation is scheduled for 13-02-2026 at 12:00, followed by financial bid opening at 13:00 on the same day.
What documents are required to bid?
Bidders must submit all necessary technical documents, including registration certificates, experience proof, environmental compliance certificates, and proof of bid processing and EMD payment, as specified in the tender documents.
How can I get assistance with the online bidding process?
A free vendor training session is organized every Saturday at (n)code solutions, Ahmedabad. Bidders can also contact the support team via email at [email protected] or call the toll-free number 73590 21663 for guidance.
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Documents 2
NEW JAHERAT 02 2026.pdf
TENDER_DOCUMENT
NEW TENDER FORM 02 2026.pdf
TENDER_DOCUMENT