Electrical Maintenance Tender in Bhavnagar for H.T. Sub-Station & L.T. Panel Board
Progress
This government tender offers an opportunity for qualified electrical contractors to provide annual maintenance services for the H.T. Sub-Station and L.T. Panel Boards at Yashvantray Natyagruh, Bhavnagar. Managed by the Bhavnagar Electrical Division, this project ensures reliable power supply, safety compliance, and operational efficiency. The tender involves comprehensive inspection, preventive maintenance, and emergency repairs over a 365-day period, with an estimated project value of Rs. 44,391.52. Bidders must meet strict eligibility criteria, including valid licenses, tax documentation, and solvency certificates. The process is fully online, emphasizing transparency and fairness. This opportunity is ideal for experienced electrical contractors specializing in high-voltage and low-voltage systems seeking government contracts in Gujarat. The project aims to enhance infrastructure safety and operational reliability, making it a valuable contract for qualified firms in the electrical services industry.
Scope Of Work
The selected contractor will be responsible for providing all-inclusive annual maintenance services for the H.T. Sub-Station and L.T. Panel Boards at Yashvantray Natyagruh, Bhavnagar. The scope includes:
- Routine inspection and testing of H.T. and L.T. electrical systems.
- Preventive maintenance activities as per manufacturer specifications.
- Emergency repair and troubleshooting to minimize downtime.
- Replacement of faulty components and parts.
- Ensuring compliance with safety standards and regulations.
The process involves:
- Initial assessment and planning.
- Scheduling maintenance activities.
- Conducting inspections and preventive checks.
- Reporting and documentation.
- Immediate response to system failures.
Key deliverables include detailed maintenance reports, safety compliance certificates, and system performance logs. The contractor must use approved spare parts and adhere to the specified safety protocols.
| Parameter | Specification |
|---|---|
| Maintenance Frequency | Monthly and as needed for emergency repairs |
| System Voltage | H.T. Sub-Station: 11kV, L.T. Panel: 415V |
| Response Time | Within 4 hours for emergency repairs |
| Certification | Compliance with local electrical safety standards |
The contractor shall ensure minimal disruption to the facility's operations during maintenance activities.
Technical Specifications
The technical specifications require bidders to demonstrate expertise in high-voltage (11kV) and low-voltage (415V) electrical systems. The contractor must ensure compatibility with existing infrastructure, using approved components and adhering to safety standards.
| Parameter | Specification |
|---|---|
| System Voltage | 11kV H.T. & 415V L.T. |
| Equipment Standards | BIS and IEC compliant |
| Response Time | Emergency repairs within 4 hours |
| Maintenance Schedule | Monthly inspections and quarterly testing |
Procedures include:
- Conducting detailed system inspections.
- Performing preventive maintenance as per manufacturer guidelines.
- Documenting all activities.
- Ensuring safety protocols are strictly followed.
The contractor should provide technical documentation, certificates of compliance, and detailed reports after each maintenance activity.
Financial Requirements
The estimated project cost is Rs. 44,391.52, which covers all maintenance activities, spare parts, and labor. Payment will be made based on approved milestones and submission of detailed reports.
| Cost Component | Amount |
|---|---|
| Total Estimated Cost | Rs. 44,391.52 |
| Payment Terms | 30% advance, remaining on completion and approval |
| Payment Schedule | Monthly payments based on work progress |
Bidders must ensure their financial proposals are competitive and comply with the specified budget. All costs should be inclusive of taxes and other applicable charges.
Tender Data
Bid Details
Tender Type
Open
Sector
Miscellaneous
Tender Fee
₹300
Contract Form
Works
Completion Period
365 Days
Currency Type
Single
Bid Submission Start
02-09-2026 19:45:00
Document Download End
17-09-2026 16:00:00
Bid Validity
120 Days
Additional Tender Data
Commercial Details
Tender Category
Service
Tender Value
₹44,392
Bid To RA
No
Item Category
Electrical Works
Authority & Contact
Officer Inviting Bids
The Deputy Executive Engineer, Electrical (R&B) Sub Division,PWD Campus, Panvadi, Bhavnagar
Bid Opening Authority
The Deputy Executive Engineer, Electrical (R&B) Sub Division,PWD Campus, Panvadi, Bhavnagar
Address
The Deputy Executive Engineer, Electrical (R&B) Sub Division,PWD Campus, Panvadi, Bhavnagar
Contact Details
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Documents 6
NIVIDA-8.pdf
TENDER_DOCUMENT
sch-a.pdf
TENDER_DOCUMENT
sch-b.pdf
TENDER_DOCUMENT
tender details ht yashvantray.pdf
TENDER_DOCUMENT
SBD WTIH ELE BOOKLET FOR DEE LEVEL (1) (1).pdf
TENDER_DOCUMENT
HT condition.pdf
TENDER_DOCUMENT
Categories
3
Bidding Process
Process Timeline
17-09-2026 16:05
17-09-2026 18:00
Required Forms
Preliminary
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
Commercial
Percentage Rate
Library-Secured
Required Documents
Stage - Preliminary Stage
Latest valid license of Electrical Contractor issued by the IMP Department.
RequiredCertified copy of Income Tax PAN Card.
RequiredSolvency Certificate of Schedule/Nationalized Bank for calendar year 2026 Minimum 20 percentage of Estimated cost, issued in 2026.
RequiredGST Registration certificate.
RequiredScan Copy of Tender Fee
RequiredScan Copy of EMD in FDR Form / Exemption Certificate
RequiredValid Registration Certificate in appropriate class. (E-2 Class & above)
Required
Eligibility Criteria
- ✓ Must have a valid Electrical Contractor license issued by the IMP Department.
- ✓ Must provide a certified copy of Income Tax PAN Card.
- ✓ Solvency Certificate from a Schedule/Nationalized Bank for 2026, minimum 20% of estimated project cost.
- ✓ Valid GST Registration certificate.
- ✓ Submission of scanned Tender Fee receipt.
- ✓ Submission of scanned EMD in FDR form or exemption certificate.
- ✓ Valid registration certificate in E-2 Class or above.
| Criterion | Requirement |
|---|---|
| License | Valid electrical contractor license issued by IMP Department |
| Tax Documentation | PAN Card and GST registration |
| Solvency | Minimum 20% of estimated project cost, issued in 2026 |
| Registration | Valid registration certificate in appropriate class |
Note: Bidders must fulfill all eligibility criteria to qualify for the tender process.
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the primary scope of this electrical maintenance tender?
This tender involves annual maintenance of the H.T. Sub-Station and L.T. Panel Boards at Yashvantray Natyagruh, Bhavnagar. The scope includes routine inspections, preventive maintenance, emergency repairs, and safety compliance to ensure reliable power supply and safety standards.
What are the key eligibility criteria for bidders?
Bidders must possess a valid electrical contractor license, provide income tax PAN, submit a solvency certificate of at least 20% of the estimated project cost, hold a GST registration, and have a valid registration in E-2 class or above. All documents must be current and verifiable.
How can I participate in the bidding process?
Participants must register on the NProcure portal, obtain a Digital Certificate, download tender documents, and submit technical and financial bids online before the deadline. Attend the bid opening session scheduled on 17-09-2026 at 16:05. Late submissions are not accepted.
What is the evaluation criteria for the bids?
Bids are evaluated based on technical competence (50%), financial proposal (30%), and eligibility compliance (20%). A minimum technical score of 70% is required for financial evaluation. Factors such as past experience and adherence to specifications are critical.
What are the important dates I should keep in mind?
The tender notice is published on 02-09-2026. The bid submission deadline is 17-09-2026 at 16:00, with bid opening scheduled for 17-09-2026 at 16:05. Ensure all documents are submitted before the deadline to avoid disqualification.