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Open State Governments & UT NPROCURE

Electrical Maintenance Tender for Water Heaters at Gandhinagar Minister Bungalow

Bid Publish Date

18-Apr-2025, 8:30 am

Bid End Date

02-May-2025, 10:30 am

EMD

₹2,000

Value

₹1,30,319

Location

GANDHINAGAR , GUJARAT

Progress

Issue18-Apr-2025, 8:30 am
AwardPending
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Tender Type

Open

Sector

State Governments & UT

Tender Fee

₹600

Contract Form

Works

Completion Period

12  Months

Currency Type

Single

Categories 6

ELECTRICAL HEATER GEYSER WATER LEVEL RECORDER WATER HEATER MICROCENTRIFUGES

This government tender offers an excellent opportunity for electrical contractors to secure a maintenance contract for water heaters at Gandhinagar’s Minister Bungalow. Managed by the Roads and Buildings department of Gujarat, the project involves routine electrical maintenance, repairs, and safety compliance over a 12-month period. The tender is open to qualified firms with valid electrical licenses, financial stability, and experience in electrical service works. The total estimated value is approximately ₹1,30,319.29, with a bid validity of 120 days. Bidders must submit all required documents electronically by the deadline of 02-05-2025. The process includes public bid opening and evaluation, with the contract awarded to the most qualified and competitive bidder. This opportunity is ideal for reputed electrical service providers looking to expand their government project portfolio and demonstrate their expertise in electrical maintenance for government residential facilities.

Scope Of Work

The selected contractor shall be responsible for the following tasks:

  • Routine inspection and servicing of water heaters installed at the Minister Bungalow site.
  • Repair and replacement of faulty electrical components.
  • Ensuring safety standards and compliance with government regulations.
  • Maintaining detailed service logs and reporting to the designated government officer.

The process includes:

  1. Initial assessment and scheduling of maintenance visits.
  2. Execution of maintenance tasks as per the schedule.
  3. Timely reporting of issues and repairs needed.
  4. Final inspection and certification of completed work.

Key deliverables include fully functional water heaters, safety compliance certificates, and maintenance reports. The contractor must use approved spare parts and adhere to safety protocols. The scope also covers emergency repairs and routine checks for the entire duration of the contract.

Parameter Specification
Water Heater Type Electrical, suitable for government premises
Maintenance Frequency Monthly, with emergency call-outs
Certification Electrical safety and compliance certificates
Documentation Service reports, safety logs, and repair records

All work must be completed within the stipulated completion period of 12 months, with adherence to the highest safety and quality standards.

Technical Specifications

The electrical systems involved include water heaters with specific technical parameters:

Parameter Requirement
Power Supply 220V, 50Hz, single-phase
Water Heater Capacity As per site specifications
Safety Standards BIS and IEC standards
Components Thermostats, heating elements, safety valves
Maintenance Tools Standard electrical maintenance tools

Sequential procedures for technical compliance:

  1. Conduct initial inspection.
  2. Verify system specifications against tender requirements.
  3. Use approved spare parts for repairs.
  4. Test water heaters post-maintenance for safety and functionality.
  5. Document all procedures and findings.

The contractor must ensure all technical parameters meet the prescribed standards to guarantee safety and efficiency in operation.

Financial Requirements

The estimated contract value is approximately ₹1,30,319.29. The financial bid should include a detailed breakdown of costs covering labor, spare parts, and miscellaneous expenses. Payment terms are as follows:

  • 30% advance upon contract signing.
  • 40% after completion of 6 months of satisfactory maintenance.
  • Remaining 30% after final inspection and approval.

Bidders must submit their financial proposals in the prescribed format, ensuring transparency and competitiveness. The bid validity period is 120 days from the date of submission, and all prices should be inclusive of applicable taxes and duties. The total bid amount should not exceed the estimated value, and any deviations must be clearly justified.

Documents 7

G S T LTR.pdf

TENDER_DOCUMENT

GR.pdf

TENDER_DOCUMENT

PQ.pdf

TENDER_DOCUMENT

SBD Volume I AMC Water Heater.pdf

TENDER_DOCUMENT

SBD Volume II AMC Water Heater.pdf

TENDER_DOCUMENT

SCEDULE A AND B.pdf

TENDER_DOCUMENT

Online Notice No 01 of 2025-26.pdf

TENDER_DOCUMENT

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Eligibility Criteria

  • ✓ Must have valid electrical contractor license (E-2 or above category).
  • ✓ Proven experience in electrical maintenance, specifically water heater servicing.
  • ✓ Financial stability with a minimum bank solvency of 20% of the tendered amount.
  • ✓ Submission of all required documents including tender fee, EMD in FDR form (not less than 165 days), PAN card, GST registration, and current bank solvency certificate.
  • ✓ Valid registration with the Electrical Contractors Registration (E-2 or higher category), with renewal receipts not accepted.
  • ✓ No prior record of default or legal disputes related to electrical maintenance contracts.
Qualification Criteria Details
Tender Fee ₹600 (non-refundable)
EMD Amount ₹2000
Valid Electrical License Yes
Bank Solvency 20% of estimated cost
Documents to Submit Tender fee, EMD FDR, Bank solvency certificate, PAN, GST, Electrical registration, Contractor license

Bidders must meet all eligibility requirements to qualify for the bidding process.

Bidding Process

Process Timeline

1. Preliminary Stage

02-05-2025 16:05

2. Commercial Stage

02-05-2025 16:10

Required Forms

Preliminary

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

Commercial

Percentage Rate

Library-Secured

Required

Required Documents

Stage - Preliminary Stage

1

Kindly attach Scan copy of Tender fee

Required
2

Kindly attach Scan copy of E.M.D. in FDR Form (Not Less than 165 Days) / Exemption certificate

Required
3

Kindly attach Scan copy of Current Calendar Year Bank Solvency of 20 Percentage Amount put to tender of Nationalized / Schedule Bank 2025

Required
4

Kindly attach Scan copy of PAN Card etc

Required
5

kindly attach scan copy of G.S.T number

Required
6

kindly attach scan copy of E-2 and above category registration (Electrical) [Renewal Receipt of Registration is Not VAlid]

Required
7

kindly attach scan copy of valid electric contractor licence. [Renewal Receipt of Electrical Contractor is not valid]

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the scope of this electrical maintenance tender?

This tender involves routine maintenance, repairs, and servicing of water heaters installed at the Minister Bungalow site in Gandhinagar. The contractor must ensure safety compliance, timely repairs, and detailed documentation throughout the 12-month contract period.

What are the eligibility criteria for bidders?

Bidders must possess a valid electrical contractor license (E-2 or above), demonstrate experience in electrical maintenance, and submit financial documents including bank solvency, PAN, GST, and registration certificates. No renewal receipts are accepted for registration or licenses.

How can I participate in the bidding process?

Download the tender documents online, submit all required documents electronically before the deadline, and attend free vendor training if needed. The process involves electronic bid submission and public bid opening on the specified dates.

What is the bid validity period?

The bid offer must remain valid for 120 days from the date of submission, ensuring the bidder’s commitment during the evaluation and award process.

What are the key dates for this tender?

Bid submission opens on 18-04-2025 and closes on 02-05-2025 at 16:00. Bids will be opened immediately after submission, with evaluation completed shortly thereafter. All dates are critical for timely participation.