Electrical Works Tender for Swadesi Mela by Bhavnagar Municipal Corporation
Progress
This government tender by Bhavnagar Municipal Corporation offers a significant opportunity for electrical contractors and event service providers to showcase their expertise in large-scale event setups. The project involves comprehensive electrical works including lighting, sound, CCTV, and decorative lighting for the Swadesi Mela. Bidders must meet strict eligibility criteria, submit detailed technical and financial proposals, and adhere to specified deadlines. The tender aims to enhance the event experience through high-quality electrical installations, ensuring safety, durability, and visual appeal. With a project cost estimated at approximately ₹19,99,958, this open tender is accessible via the NPROCURE portal, encouraging qualified firms to participate in urban development initiatives. Successful bidders will contribute to a vibrant community event, supporting local cultural celebrations and urban beautification efforts. This is an excellent opportunity for experienced electrical service providers to engage in government projects that promote community engagement and urban infrastructure development.
Scope Of Work
The selected contractor will be responsible for the following:
- Installation of lighting, sound systems, CCTV cameras, and generators for the Swadesi Mela.
- Decorative lighting setup to enhance the event ambiance.
- Testing and commissioning of all electrical and electronic equipment.
- Ensuring safety standards and compliance with local regulations.
- Coordination with the Bhavnagar Municipal Corporation for timely execution.
The process involves:
- Receiving the tender documents and submitting the required documents.
- Participating in the pre-bid meeting, if scheduled.
- Submitting the bid within the stipulated deadline.
- Bid opening and evaluation by the tender committee.
- Contract award and project commencement.
| Item | Specification |
|---|---|
| Lighting | LED and decorative lighting fixtures |
| Sound | High-quality sound generators and speakers |
| CCTV | Surveillance cameras with night vision |
| Generator | Portable generators with sufficient capacity |
| Decoration | Artistic lighting and thematic decor |
The contractor must ensure all equipment meets the technical standards specified in the tender documents.
Technical Specifications
The technical specifications include:
| Parameter | Requirement |
|---|---|
| Lighting Fixtures | LED-based, energy-efficient, weatherproof |
| Sound System | High-power speakers with amplifier |
| CCTV Cameras | IP-based, night vision capable |
| Generators | Minimum capacity of 5 KVA, fuel-efficient |
| Power Cables | Heavy-duty, insulated |
The process involves:
- Reviewing the detailed specifications in the tender documents.
- Ensuring all equipment complies with technical standards.
- Installing, testing, and commissioning all systems.
- Providing maintenance support during the event duration.
All technical parameters must adhere to the standards outlined in the official tender documentation, available for download.
Financial Requirements
The estimated project cost is approximately ₹19,99,958. Bidders are required to submit a bid offer that includes detailed cost breakdowns for each component. The financial bid must be submitted via the secured Price Bid Form. The payment terms are as follows:
- 30% advance upon contract signing.
- 40% after installation and testing.
- 30% upon successful completion and approval.
| Cost Component | Estimated Amount |
|---|---|
| Lighting | ₹7,00,000 |
| Sound System | ₹5,00,000 |
| CCTV & Surveillance | ₹3,00,000 |
| Generators | ₹2,00,000 |
| Decoration | ₹2,99,958 |
All bids must be inclusive of applicable taxes and charges. The total bid amount should not exceed the estimated project cost, and bidders must provide a detailed financial proposal as per the tender guidelines.
Tender Data
Bid Details
Tender Type
Open
Sector
Urban Development
Tender Fee
₹900
Contract Form
Works
Completion Period
30 Days
Currency Type
Single
Bid Submission Start
29-09-2026 13:35:00
Document Download End
13-10-2026 18:00:00
Bid Validity
180 Days
Additional Tender Data
Commercial Details
Tender Category
Service
Tender Value
₹19,99,958
Bid To RA
No
Item Category
Electrical Goods/Equipment
Authority & Contact
Officer Inviting Bids
Deputy Executive Engineer Roshni Department bhavnagar municipal corporation
Bid Opening Authority
Tender committee
Address
Office of the deputy executive engineer roshni department sir mangalsinhji road kalanala Bhavnagar-364001
Contact Details
8460442066
Authority Records
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Documents 2
01 BOQ - items.pdf
TENDER_DOCUMENT
02 Tender document.pdf
TENDER_DOCUMENT
Categories
8
Bidding Process
Process Timeline
17-10-2026 17:00
19-10-2026 11:00
Required Forms
preliminary
Tender Fee and EMD
User Defined Template-Standard
commercial
Price Bid Form
Library-Secured
Required Documents
Stage - preliminary stage
tender documents
Requiredemd and tender fee
RequiredGST & PAN
RequiredProffetional Tax payment Receipt
RequiredEPF & ESIC Certificate
RequiredTurn over certificate
RequiredBank solvency
RequiredExperience Certificate
RequiredRegistration Certificate
RequiredOther
RequiredStage - commercial stage
boq
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Eligibility Criteria
✓ Must have valid tender documents, EMD, and tender fee paid.
✓ Must possess GST registration and PAN card.
✓ Must provide Professional Tax payment receipts.
✓ Must submit EPF & ESIC certificates.
✓ Must demonstrate turnover of at least ₹20,00,000 in the last financial year.
✓ Must provide bank solvency certificate of minimum ₹10,00,000.
✓ Must submit experience certificates for similar electrical and lighting projects.
✓ Must hold valid registration certificates relevant to electrical and event setup.
| Financial & Qualification Criteria | Minimum Requirement |
|---|---|
| Turnover | ₹20,00,000 |
| Bank Solvency | ₹10,00,000 |
| Experience | 3 similar projects |
| Certification | GST, PAN, EPF, ESIC |
| Tender Fee | ₹900 |
| EMD | As specified in tender documents |
Bidders must meet all eligibility conditions to qualify for the tender process.
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the scope of work for this tender?
The scope includes installation, testing, and commissioning of lighting, sound systems, CCTV cameras, generators, and decorative lighting for the Swadesi Mela organized by Bhavnagar Municipal Corporation. Bidders must ensure all equipment meets technical standards and safety regulations.
What are the eligibility criteria for bidders?
Bidders must possess valid tender documents, EMD, GST registration, PAN, Professional Tax receipts, EPF & ESIC certificates, and experience in similar projects. Financial criteria include a minimum turnover of ₹20,00,000 and bank solvency of at least ₹10,00,000.
How can I participate in the bidding process?
Download tender documents from NPROCURE, submit required documents and tender fee online before the deadline, attend pre-bid meetings if scheduled, and submit technical and financial bids electronically. Ensure timely submission to avoid disqualification.
What are the key dates for this tender?
Bid submission starts on 29-09-2026 at 13:35 and ends on 13-10-2026 at 18:00. Preliminary evaluation occurs on 17-10-2026, followed by commercial evaluation on 19-10-2026. All dates are critical for successful participation.
Who can I contact for support or queries?
Contact the Deputy Executive Engineer, Roshni Department, Bhavnagar Municipal Corporation at 8460442066. For technical support regarding online submission, reach out to (n)code solutions at +91-79-40007517 or email [email protected].