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Open Power and Energy NPROCURE

Tender for Fire Fighting System Installation at PGVCL Rajkot SCADA Control Room

Bid Publish Date

22-Aug-2025, 1:15 pm

Bid End Date

06-Sep-2025, 12:30 pm

EMD

₹12,700

Value

₹12,69,606

Location

RAJKOT , GUJARAT

Progress

Issue22-Aug-2025, 1:15 pm
AwardPending
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Tender Type

Open

Sector

Power and Energy

Tender Fee

₹1,180

Contract Form

Works

Completion Period

1  Months

Currency Type

Single

Categories 11

SUPERVISORY CONTROL TELEMETRY DIGESTION SYSTEMS WIND MILL ENERGY PROJECT SMART GRID CONSTRUCTION OF MAJOR PROJECT SWITCH YARD MASTER CONTROLLER BUILDING INFRASTRUCTURE AUTOMATION EQUIPMENT SCADA

This government tender offers an exclusive opportunity for qualified civil and fire safety contractors to supply and install a Fire Fighting System at PGVCL's SCADA Control Room in Rajkot. The project aims to enhance safety and compliance in critical power infrastructure. Bidders must meet strict eligibility criteria, including experience in similar government projects, financial stability, and relevant certifications. The tender process involves detailed technical and financial evaluations, with a project completion timeline of one month and a bid validity of 180 days. The estimated project cost is approximately ₹12,69,605.90. This tender is ideal for experienced contractors specializing in fire safety systems, civil works, and electrical safety installations in Gujarat's power sector. Interested bidders should review all terms, prepare necessary documentation, and participate in the transparent, online bidding process to secure this vital safety infrastructure project.

Scope Of Work

The scope of work includes:

  • Supply of all necessary fire fighting equipment and materials as per specifications.
  • Installation of fire detection and suppression systems in the SCADA control room.
  • Testing and commissioning of the complete fire safety system.
  • Ensuring compliance with all applicable safety standards and regulations.

The process involves:

  1. Receipt of bid submissions by the deadline.
  2. Technical evaluation based on submitted documents and certifications.
  3. Financial bid opening for qualified bidders.
  4. Final evaluation and award of contract.

Key deliverables include:

  • Fully operational fire fighting system.
  • Certification of system testing.
  • Documentation including manuals and warranty details.

Specifications comparison:

Parameter Specification
System Type Automatic Fire Suppression & Detection
Power Supply 230V AC with backup
Coverage Area Entire SCADA control room
Certification ISI/ISO compliant

All works must be completed within one month from the date of contract signing, with adherence to safety and quality standards.

Technical Specifications

The technical specifications include:

Parameter Details
System Type Automatic fire detection and suppression system
Power Supply 230V AC with battery backup
Coverage Area Entire SCADA control room building
Certification Must conform to ISI/ISO standards
Installation To be carried out as per manufacturer instructions and safety norms
Testing Complete system testing and certification prior to handover

Sequential procedures:

  1. Delivery of equipment to site.
  2. Installation as per approved drawings.
  3. System testing and commissioning.
  4. Final inspection and certification.

All technical work must meet the specified standards and be approved by PGVCL authorities.

Financial Requirements

The estimated project cost is approximately ₹12,69,605.90. The financial bid should include:

Cost Component Amount (INR)
Equipment To be quoted by bidder
Installation To be quoted by bidder
Testing & Commissioning To be quoted by bidder
Total Estimated Cost ₹12,69,605.90

Payment terms:

  • 30% advance upon contract signing.
  • 50% after installation and initial testing.
  • 20% after final certification.

Bidders must submit a detailed financial proposal inclusive of all taxes and applicable charges.

Documents 3

Schedule A.pdf

TENDER_DOCUMENT

General Terms condition of Tender.pdf

TENDER_DOCUMENT

Schedule -B.pdf

TENDER_DOCUMENT

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Eligibility Criteria

  • ✓ Must have valid GST registration and PAN.
  • ✓ Experience of at least 7 years in civil works and fire safety installations.
  • ✓ Proven track record of successfully completing similar projects for government or semi-government entities.
  • ✓ Financial stability with an average annual turnover of at least 30% of the estimated project cost over the last 3 years.
Criterion Requirement
Experience Minimum 7 years in relevant civil and fire safety works
Financial Turnover ≥ ₹3,80,882.00 annually (30% of ₹12,69,605.90)
Certifications Valid GST, PAN, and relevant safety certifications
Experience in Govt/Semi-Govt Completed similar projects within last 7 years
Solvency Solvency certificate of at least 20% of tender amount issued within 12 months

All documents must be self-attested and submitted as per tender guidelines.

Bidding Process

Process Timeline

1. Preliminary Stage

12-09-2025 11:00

2. Technical Bid

15-09-2025 11:00

3. Price Bid

17-09-2025 11:00

Required Forms

Preliminary

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

Technical

Tender Documents

User Defined Template-Standard

Required

Price

Percentage Rate With GST

User Defined Template-Secured

Required

Required Documents

Stage - Preliminary Stage

1

Scan Copy of GST

Required

Form - Tender Fee Form

1

Scan Copy of Tender Fee payment document

Required

Form - Emd Fee Form

1

Scan Copy of EMD payment document

Required

Stage - Technical Bid

1

Technical Bid documents duly sign and stamped.

Required
2

All Tender Annexures (1 and 2 ) duly filled as per given format with signed and sealed.

Required
3

In case of partnership firm Notarized copy of power of Attorney in favour of a person authorized to sign tender documents.

Required
4

All Amendments duly signed and sealed. (if any)

Required
5

Scan copy of PAN Card duly self attested

Required
6

Scan copy of GST registration certificate duly self attested

Required
7

Scan copy of Employee Provident fund certificate duly self attested

Required
8

Scan copy of Solvency certificate (20 percent of tender amount) and Not older than 12 months issued by scheduled or Nationalized bank of RBI duly self attested.

Required
9

Experience having successfully completed similar works during last 7 (Seven) years from previous month inExperience having successfully completed similar works in Govt./Semi Govt. during last 7 (Seven) years from previous month in which tender is invited

Required
10

Average annual commercial turnover during the last 3 years of certified by chartered Accountant with UDIN, ending 31st March of the previous Financial year should be at least 30 percent of the estimated cost.

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the main objective of this tender?

This tender aims to select a qualified contractor to supply, install, and commission a Fire Fighting System at PGVCL's SCADA Control Room in Rajkot, enhancing safety measures for critical infrastructure.

What are the eligibility criteria for bidders?

Bidders must have:

  • Valid GST registration and PAN.
  • Minimum 7 years of experience in civil and fire safety works.
  • Proven experience in government projects within the last 7 years.
  • Financial stability with an annual turnover of at least 30% of the estimated project cost.
  • Necessary certifications and solvency certificates.
    All documents must be self-attested and submitted as per tender guidelines.
How can I participate in the bidding process?

Participation involves:

  • Downloading the tender documents from the official portal.
  • Submitting all required technical and financial documents electronically before the deadline.
  • Ensuring all documents are signed, sealed, and compliant.
  • Attending pre-bid training sessions if needed.
  • Following the evaluation schedule strictly for bid opening and final selection.
What are the key dates I should remember?

Important deadlines include:

  • Bid Submission Start: 22-08-2025
  • Bid Submission End: 06-09-2025 at 18:00
  • Technical Evaluation: 12-09-2025
  • Technical Bid Opening: 15-09-2025
  • Price Bid Opening: 17-09-2025
    Ensure all documents are submitted before these dates to avoid disqualification.
What technical standards must the fire fighting system meet?

The system must conform to IS and ISO standards, including:

  • Automatic detection and suppression capabilities.
  • Power backup provisions.
  • Certification from authorized bodies.
  • Proper coverage of the entire control room.
  • Compliance with safety norms during installation and testing.
    Bidders should provide detailed technical specifications and certification documents.