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Open State Governments & UT NPROCURE

Gandhidham Municipal Corporation Tender for Xerox Services - 24-Month Contract

Bid Publish Date

06-May-2025, 2:10 pm

Bid End Date

19-May-2025, 12:30 pm

EMD

₹15,000

Value

₹5,00,000

Location

KACHCHH , GUJARAT
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Progress

Issue06-May-2025, 2:10 pm
AwardPending
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Tender Type

Open

Sector

State Governments & UT

Tender Fee

₹1,500

Contract Form

Works

Completion Period

24  Months

Currency Type

Single

Categories 2

XEROX WORK WATER LEVEL RECORDER

The Gandhidham Municipal Corporation has issued a tender for a 24-month contract to provide Xerox and document management services across various departments. This opportunity is ideal for experienced vendors specializing in office automation, maintenance, and AMC contracts. The tender emphasizes reliable service delivery, technical expertise, and compliance with government procurement standards. Bidders must submit their proposals electronically, including all mandatory documents such as EMD, tender fee, and certifications. The project aims to enhance municipal administrative efficiency by ensuring high-quality document services, supporting the city's public service infrastructure. With a project value estimated at INR 5,00,000, this tender offers a strategic opportunity for companies seeking to expand their government sector footprint in Gujarat. The process involves transparent evaluation, strict adherence to deadlines, and a focus on quality and experience. Download detailed tender documents and participate in this government procurement to secure a valuable municipal contract.

Scope Of Work

The selected vendor will be responsible for providing Xerox and document management services to Gandhidham Municipal Corporation. Key deliverables include:

  • Supplying Xerox machines and consumables
  • Regular maintenance and AMC services
  • Timely servicing to ensure minimal downtime
  • Providing technical support and training

The process includes:

  1. Submission of technical and financial bids
  2. Evaluation and shortlisting based on eligibility criteria
  3. Contract award and commencement of services
Service Components Specifications
Xerox Machines Multi-functional, high-capacity models
Maintenance Scheduled and emergency repairs
Consumables Original cartridges and paper
Support On-site technical assistance

Important Requirements:

  • Valid digital certificates for electronic bidding
  • Compliance with tender terms and conditions
  • Submission of all mandatory documents including EMD, tender fee, and certifications

Technical Specifications

The Xerox machines should support high-volume printing with the following technical parameters:

Parameter Specification
Printing Speed Minimum 30 pages per minute
Resolution 1200 dpi
Paper Capacity At least 300 sheets
Connectivity Ethernet, Wi-Fi
Power Supply 220V AC, 50Hz

Sequential procedures for service delivery include:

  1. Installation of Xerox machines at designated locations
  2. Regular maintenance as per schedule
  3. Immediate response to breakdowns
  4. Periodic reporting and documentation

Ensure all equipment complies with safety and environmental standards.

Financial Requirements

The project budget is approximately INR 5,00,000. The financial breakdown includes:

Item Cost
Xerox Machines INR 2,50,000
Consumables (per annum) INR 1,50,000
Maintenance & Support INR 1,00,000

Payment terms are as follows:

  • 30% advance upon contract signing
  • 40% after 6 months based on performance
  • 30% upon completion of 24 months

Bidders must submit a detailed financial proposal aligned with these terms.

Additional Tender Data

Commercial Details

Tender Category

Service

Bid To RA

No

Item Category

AMC/Maintenance Contracts

Authority & Contact

Officer Inviting Bids

Dy.Municipal Commissioner (project) ,Gandhidham Municipal Corporation, Gandhidham.

Bid Opening Authority

Dy.Municipal Commissioner (project) ,Gandhidham Municipal Corporation, Gandhidham.

Address

Plot No.35, Sector-9, Gandhidham-Kutch-370201

Contact Details

[email protected]

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Documents 4

01 E-TENDER NOTICE XEROX.pdf

TENDER_DOCUMENT

02 Qualification Criteria.pdf

TENDER_DOCUMENT

03. General Condition Zerox.pdf

TENDER_DOCUMENT

04 Schedule-B XEROX.pdf

TENDER_DOCUMENT

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Eligibility Criteria

Bidders must meet the following criteria:

  • ✓ Must have valid digital signature certificates as per IT Act-2000
  • ✓ Proven experience in providing Xerox or document management services
  • ✓ Financial stability with minimum turnover of INR 2,00,000 in the last fiscal year
  • ✓ Submission of all required documents including:
    • Tender document copies
    • EMD of INR 15,000
    • Tender fee of INR 1,500
  • ✓ Valid registration certificates and necessary licenses
Qualification Requirement Details
Experience Minimum 2 years in similar services
Financial Turnover of at least INR 2,00,000 in last fiscal
Certifications Valid digital certificates, GST registration
Documents As per tender document, EMD, Tender Fee

Note: Non-compliance with eligibility criteria will lead to disqualification.

Bidding Process

Process Timeline

1. Preliminary Stage

22-05-2025 18:10

2. Commercial Stage

22-05-2025 18:30

Required Forms

Preliminary

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

Commercial

Price Bid Form

Library-Secured

Required

Required Documents

Stage - Preliminary Stage

1

As per Tender Doc

Required
2

EMD

Required
3

Tender Fee

Required

Form - Tender Fee Form

1

Provide any proof of Bid Processing Fee

Form - Emd Fee Form

1

Provide any proof of EMD Document

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the scope of the Xerox services required in this tender?

The scope includes supplying Xerox machines, consumables, regular maintenance, technical support, and AMC services across various departments of Gandhidham Municipal Corporation for a period of 24 months. Bidders must ensure timely service delivery, compliance with technical specifications, and adherence to contractual terms.

What are the eligibility criteria for participating in this tender?

Eligible bidders must possess valid digital certificates, demonstrate experience in similar services, have a minimum annual turnover of INR 2,00,000, and submit all mandatory documents including EMD of INR 15,000, tender fee, and necessary licenses. Refer to the detailed criteria for complete requirements.

How can I submit my bid for this tender?

Bids must be submitted electronically via the official NPROCURE portal before the deadline of 19-05-2025 at 18:00. Ensure all required documents, including technical and financial bids, are uploaded as per instructions. Physical bids are not accepted.

What is the evaluation process for the submitted bids?

Bids are evaluated based on technical compliance, experience, and cost. The evaluation committee reviews all submissions, shortlists qualified bidders, and awards the contract based on the highest score in technical and financial criteria. Minimum qualifying marks are 70%.

What are the key dates I should be aware of?

Important dates include the bid submission start on 06-05-2025, bid submission deadline on 19-05-2025, and bid opening on 22-05-2025 at 18:10. Bidders must adhere strictly to these deadlines to participate successfully.

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