Gandhidham Municipal Corporation Tender for Xerox Work - 24-Month Contract Opportunity
Progress
Tender Type
Open
Sector
State Governments & UT
Tender Fee
₹1,500
Contract Form
Works
Completion Period
24 Months
Currency Type
Single
Categories
2
Gandhidham Municipal Corporation invites qualified vendors to participate in a 24-month tender for Xerox and document management services. This government procurement opportunity aims to streamline municipal document handling through a transparent, online bidding process. The tender encompasses supplying, installing, and maintaining Xerox machines across various departments, ensuring high-quality copying, scanning, and printing services. With a focus on reliability, technical compliance, and experience, the contract offers a stable revenue stream for vendors with proven expertise in office automation and document solutions. Interested bidders must meet eligibility criteria, submit required documentation, and adhere to strict deadlines. The process involves competitive evaluation based on technical, financial, and experience factors, with the goal of selecting a vendor that offers the best value for municipal operations. This tender provides an excellent opportunity for companies seeking government contracts in Gujarat, especially those specializing in office equipment, document services, and IT solutions.
Scope Of Work
The selected vendor will be responsible for providing Xerox and document management services to Gandhidham Municipal Corporation departments. The scope includes:
- Supplying, installing, and maintaining Xerox machines at designated locations.
- Ensuring high-quality printing, copying, and scanning services.
- Managing consumables and spare parts for Xerox equipment.
- Providing timely technical support and repairs.
- Maintaining service logs and reporting on machine performance.
The process involves:
- Submission of bid documents including tender fee, EMD, and requisite certificates.
- Evaluation of bids based on predefined criteria.
- Contract award to the successful bidder.
- Implementation of Xerox services within the stipulated 24 months.
The vendor must comply with all technical and safety standards as per tender documents, including adherence to the specifications outlined in the general conditions and Schedule-B documents. The contract also requires periodic reporting and adherence to the terms specified by Gandhidham Municipal Corporation.
Technical Specifications
The Xerox machines supplied must meet the following technical parameters:
| Parameter | Specification |
|---|---|
| Printing Speed | Minimum 30 pages per minute |
| Copy Resolution | 600 dpi or higher |
| Scanner Type | Flatbed with Automatic Document Feeder |
| Connectivity | Ethernet and Wi-Fi support |
| Power Supply | Compatible with local electrical standards |
Sequential process for technical compliance:
- Submit technical specifications with bid.
- Technical evaluation by the committee.
- Approval and verification of equipment before deployment.
- Regular maintenance and performance checks during contract period.
Financial Requirements
The estimated contract value is INR 5,00,000, with a mandatory EMD of INR 15,000 and tender fee of INR 1500. Payment terms include:
- 30% advance upon contract signing.
- Remaining payments linked to milestone completion and monthly service reports.
- Payments will be processed within 15 days of invoice submission.
| Cost Component | Amount (INR) |
|---|---|
| Tender Fee | 1500 |
| EMD | 15000 |
| Estimated Contract Value | 500000 |
Bidder should ensure financial stability and compliance with all payment terms outlined in the tender documents.
Documents 4
1. E Tender Notice Xerox.pdf
TENDER_DOCUMENT
2. Qualification Criteria.pdf
TENDER_DOCUMENT
03. General Condition Xerox.pdf
TENDER_DOCUMENT
04 Schedule-B XEROX.pdf
TENDER_DOCUMENT
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Eligibility Criteria
✓ Must have valid digital certificate as per IT Act-2000 for online bidding.
✓ Must submit the tender fee of INR 1500 and EMD of INR 15,000.
✓ Must possess relevant experience in providing Xerox or document management services.
✓ Must submit all required documents, including proof of previous work, financial stability, and certifications.
| Qualification Requirement | Details |
|---|---|
| Financial Capacity | Minimum turnover of INR 2,00,000 in the last fiscal year |
| Experience | At least 2 years in Xerox or document services |
| Certification | Valid digital certificate for e-bidding |
| Legal | Compliant with local and national regulations |
Important: Bidders must meet all eligibility conditions to qualify for the tender process.
Bidding Process
Process Timeline
23-09-2025 17:30
23-09-2025 18:00
Required Forms
Preliminary
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
Commercial
Price Bid Form
Library-Secured
Required Documents
Stage - Preliminary Stage
Tender Fee
RequiredEMD
RequiredAs Per Tender Doc
RequiredForm - Tender Fee Form
Provide any proof of Bid Processing Fee
Form - Emd Fee Form
Provide any proof of EMD Document
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the primary purpose of this Gandhidham Municipal Corporation tender?
This tender seeks to empanel qualified vendors for providing Xerox and document management services across various municipal departments. It aims to establish a reliable, long-term contract for efficient document handling, copying, and scanning services over a 24-month period, ensuring seamless municipal operations.
Who is eligible to participate in this Xerox work tender?
Eligible bidders must possess a valid digital certificate as per IT Act-2000, submit the required tender fee of INR 1500 and EMD of INR 15,000, and demonstrate relevant experience in Xerox or document services. They must also provide all necessary documents including proof of past work, certifications, and financial stability as outlined in the eligibility criteria.
What are the key technical specifications for the Xerox machines required?
The machines must support a minimum speed of 30 pages per minute, have a resolution of 600 dpi or higher, include flatbed scanners with Automatic Document Feeders, support Ethernet and Wi-Fi connectivity, and operate on standard local electrical supplies. Equipment must meet the specifications detailed in the tender documents for quality and compatibility.
What is the bidding process and important deadlines?
Bidders must submit their bids electronically via the nProcure portal between 09-09-2025 17:45 and 19-09-2025 18:00. The evaluation will occur on 23-09-2025, with the contract award expected by 24-09-2025. Strict adherence to these deadlines is essential. Bidders should attend pre-bid meetings and ensure all documents are complete and compliant.
How will the bids be evaluated and what are the criteria?
Bids will be assessed based on technical compliance (40%), experience and past performance (30%), financial offer (20%), and certifications (10%). A minimum threshold of 50% in each category is required. The highest scoring bid that meets all criteria will be awarded the contract, emphasizing transparency and value for money.
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Documents 4
1. E Tender Notice Xerox.pdf
TENDER_DOCUMENT
2. Qualification Criteria.pdf
TENDER_DOCUMENT
03. General Condition Xerox.pdf
TENDER_DOCUMENT
04 Schedule-B XEROX.pdf
TENDER_DOCUMENT