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Open State Governments & UT NPROCURE

Gandhinagar Catering Services Tender for Circuit House Food & Beverage Supply

Bid Publish Date

18-Dec-2025, 7:30 pm

Bid End Date

13-Jan-2026, 5:00 pm

Location

GANDHINAGAR , GUJARAT

Progress

Issue18-Dec-2025, 7:30 pm
AwardPending
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Tender Type

Open

Sector

State Governments & UT

Tender Fee

₹2,400

Contract Form

Works

Completion Period

As per tender Document Attached

Currency Type

Single

Categories 5

RESTAURANT SERVICE MISCELLANEOUS SERVICES HOSPITALITY SERVICE FOOD AND BEVERAGES

This government tender offers an exciting opportunity for experienced catering service providers to supply Food & Beverage services at Gandhinagar's Circuit House. Managed by the Gujarat government’s Capital Project Division, this open tender invites qualified vendors to deliver high-quality catering solutions for official guests and events. The project emphasizes hygiene, timely service, and compliance with government standards. Bidders must meet specific eligibility criteria, submit detailed technical and financial proposals, and adhere to strict deadlines. The tender process is transparent, with evaluation based on experience, technical compliance, and cost-effectiveness. Successful bidders will be responsible for managing kitchen operations, food quality, and service delivery as per contractual terms. This is an excellent opportunity for catering companies seeking government contracts in Gujarat, with a focus on professionalism, quality, and reliability.

Scope Of Work

The scope of work for this tender includes:

  • Providing comprehensive catering services at Circuit House Buildings, Gandhinagar.
  • Food preparation, presentation, and service for official guests and events.
  • Maintaining hygiene and safety standards in accordance with government regulations.
  • Managing kitchen operations, including procurement of ingredients and supplies.
  • Ensuring timely delivery of food and beverages as per event schedules.

Key deliverables:

  • Daily food and beverage services
  • Special event catering
  • Cleanliness and hygiene compliance
  • Staff deployment and management

Process flow:

  1. Submission of bid documents
  2. Evaluation and shortlisting
  3. Contract award
  4. Service commencement
  5. Ongoing service delivery and monitoring
Specification Requirement
Service Area Circuit House Buildings, Gandhinagar
Food Quality Fresh, hygienic, and high-standard
Service Hours As per event schedule
Staff Qualification Trained catering staff

Important requirements:

  • Bidders must possess valid licenses and certifications.
  • All services must adhere to health and safety standards.
  • The contractor shall be responsible for maintaining hygiene, cleanliness, and quality control.

The successful bidder will be expected to coordinate closely with the Capital Project Division and comply with all contractual obligations.

Technical Specifications

Parameter Specification
Service Area Circuit House Buildings, Gandhinagar
Food Quality Standards FSSAI certified, hygienic, and fresh
Service Time As per event requirements
Staff Qualification Trained and certified catering staff
Equipment Modern kitchen appliances and serving ware

Bidders must demonstrate compliance with technical standards through documentation and site inspections if required. The process involves:

  1. Submission of technical bids
  2. Technical evaluation based on standards and experience
  3. Shortlisting for commercial evaluation

All technical specifications must be strictly adhered to ensure eligibility for contract award.

Financial Requirements

The estimated budget for this catering services tender ranges from ₹10 lakhs to ₹15 lakhs, depending on scope and duration. The financial proposal must include a detailed breakdown:

Cost Component Estimated Cost
Food Materials As per menu and quantity
Staff wages Based on minimum wages and hours
Equipment & Maintenance As per operational needs
Miscellaneous Contingencies and overheads

Payment terms:

  • Payments will be made monthly upon submission of invoice and satisfactory service reports.
  • The total contract value will be paid in installments aligned with service delivery milestones.
  • All financial transactions must comply with government procurement rules.
    The bidder must submit a financial bid along with the technical bid, ensuring transparency and competitiveness.

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Eligibility Criteria

✓ Must have proven experience in providing catering services to government or large institutional clients.
✓ Must possess valid licenses and certifications related to food safety and hygiene.
✓ Must submit all required documents as specified in the tender, including proof of previous work, financial stability, and relevant licenses.

Qualification Criteria Details
Experience Minimum 3 years in catering services
Financial Stability Annual turnover of at least ₹50 lakhs in the last 3 years
Certifications Food safety license, GST registration
Documentation Submission of all required documents for preliminary evaluation

Critical points:

  • Bidders must meet all eligibility requirements to qualify.
  • Non-compliance will lead to disqualification.
  • All submitted documents must be valid and up-to-date.

Bidding Process

Process Timeline

1. Preliminary Stage

13-01-2026 17:05

2. Commercial Stage

13-01-2026 17:10

Required Forms

Preliminary

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

Commercial

Price Bid Form

Library-Secured

Required

Required Documents

Stage - Preliminary Stage

1

As per Eligibility Criteria

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the scope of the catering services tender at Gandhinagar Circuit House?

The tender involves providing Food & Beverage services at the Circuit House Buildings in Gandhinagar, including food preparation, service, hygiene management, and staff deployment to ensure high-quality catering for official guests and events.

Who is eligible to bid for this government catering services tender?

Eligible bidders must have minimum 3 years of experience in catering, possess valid food safety licenses, demonstrate financial stability with an annual turnover of at least ₹50 lakhs, and submit all required documentation as specified in the tender criteria.

What are the key dates and deadlines for submitting bids?

Bids can be submitted from 18-12-2025 19:30 until 29-12-2025 17:00. The technical evaluation will be completed by 29-12-2025 17:05, with the contract expected to be awarded shortly after. Bidders should ensure timely submission to avoid disqualification.

How can I get assistance or training for online bid submission?

Free vendor training sessions are organized every Saturday between 4:00 PM to 5:00 PM at (n)Code Solutions, Ahmedabad. Contact support via phone (+91-79-40007517) or email [email protected] for guidance on digital certificate procurement and online bidding procedures.

What are the main evaluation criteria for selecting the successful bidder?

Bids will be evaluated based on experience (40%), technical compliance (30%), and cost competitiveness (30%). A minimum score of 60% is required for eligibility, with emphasis on past performance, quality standards, and pricing.