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Active Open State Governments & UT NPROCURE

Gandhinagar Electrical Maintenance Tender for AC Machines | One-Year Contract

Bid Publish Date

16-Jul-2026, 12:00 pm

Bid End Date

31-Jul-2026, 10:30 am

Value

₹3,18,700

Location

GANDHINAGAR , GUJARAT
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Progress

Issue16-Jul-2026, 12:00 pm
AwardPending
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Tender Type

Open

Sector

State Governments & UT

Tender Fee

₹600

Contract Form

Works

Completion Period

12  Months

Currency Type

Single

Categories 4

ELECTRICAL MACHINE WATER LEVEL RECORDER MICROCENTRIFUGES

This government tender in Gandhinagar offers an excellent opportunity for electrical contractors and HVAC service providers to secure a one-year comprehensive maintenance contract for AC machines at the SEOC. Managed by the Roads and Buildings department of Gujarat, the project emphasizes quality service, timely repairs, and adherence to safety standards. Bidders must meet strict eligibility criteria, including valid licenses, financial stability, and relevant experience. The tender process involves online submission, detailed evaluation, and transparent awarding procedures. With an estimated value of approximately ₹3,18,700.45, this contract is ideal for companies seeking long-term government projects in electrical and HVAC maintenance. Key deadlines include the bid submission closing on 31st July 2026, with the contract expected to be awarded shortly thereafter. Participating companies should prepare comprehensive bids, ensuring compliance with all technical, financial, and eligibility requirements to maximize their chances of success.

Scope Of Work

The scope of work includes:

  • Comprehensive maintenance and servicing of AC machines installed at SEOC, Gandhinagar for a duration of one year.
  • Routine inspections, preventive maintenance, and repairs to ensure uninterrupted operation.
  • Troubleshooting and rectification of faults in AC systems.
  • Replacement of defective parts with genuine components.
  • Documentation and reporting of maintenance activities.

The process involves:

  1. Initial assessment and inspection of existing AC systems.
  2. Scheduling routine maintenance as per manufacturer guidelines.
  3. Immediate response to breakdowns or faults.
  4. Replacement and repair work as required.
  5. Final reporting and handover at the end of contract.

Key deliverables include detailed maintenance reports, timely repairs, and compliance with safety standards.

Item Specification
AC Capacity As per installed units
Maintenance Frequency Monthly, Quarterly
Replacement Parts Genuine, OEM-approved
Service Standards ISO compliant

Bidder must ensure availability of skilled technicians, proper tools, and adherence to safety protocols.

Technical Specifications

The AC units to be maintained are of various capacities installed at SEOC, Gandhinagar. Bidders must ensure:

Parameter Requirement
Power Supply 230V/415V, 50Hz
Operating Temperature 0°C to 50°C
Refrigerant Type R-22 or R-410A (as per existing units)
Maintenance Tools OEM-approved tools and spare parts
Response Time Within 24 hours for breakdowns
Inspection Frequency Monthly and quarterly as specified

Sequential process:

  1. Conduct initial assessment.
  2. Schedule routine maintenance.
  3. Perform repairs and replacements.
  4. Document activities.
  5. Submit reports for each cycle.

Bidder must adhere to safety standards and ensure minimal disruption to operations.

Financial Requirements

The estimated contract value is approximately ₹3,18,700.45. Payment terms are as follows:

Payment Schedule Description
1 30% advance upon contract signing
2 40% after completion of initial 6 months
3 30% upon successful completion and final reporting

Bidders must submit a detailed financial bid, including breakdown of costs for labor, spare parts, and miscellaneous expenses. The bid should be valid for 120 days from the date of submission. All payments will be subject to satisfactory performance and certification by the concerned authorities.

Additional Tender Data

Commercial Details

Tender Category

Service

Tender Value

₹3,18,700

Bid To RA

No

Item Category

Electrical - AC Maintenance

Authority & Contact

Officer Inviting Bids

DEPUTY EXECUTIVE ENGINEER, CAPITAL PROJECT ELECTRICAL SUB DN NO 21, GANDHINAGAR

Bid Opening Authority

DEPUTY EXECUTIVE ENGINEER, CAPITAL PROJECT ELECTRICAL SUB DN NO 21, GANDHINAGAR

Address

B BLOCK, 3RD FLOOR, PATNAGAR YOJNA BHAVAN, SECTOR NO 16, GANDHINAGAR

Contact Details

[email protected]

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Documents 6

G S T LTR.pdf

TENDER_DOCUMENT

GR.pdf

TENDER_DOCUMENT

Notice No.3 of 2026-27 ONLINE.pdf

TENDER_DOCUMENT

PQ CRETERIAL WITH EXP.pdf

TENDER_DOCUMENT

STANDARD BIDDING DOCUMENT.pdf

TENDER_DOCUMENT

Work No.8-AMC SEOC.pdf

TENDER_DOCUMENT

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Eligibility Criteria

  • ✓ Must have valid electrical contractor registration and license.
  • ✓ Proven experience in HVAC maintenance, specifically for AC systems.
  • ✓ Financial stability with a minimum turnover of ₹X in the last financial year.
  • ✓ Submission of all required documents including tender fee, EMD, PAN, GST, and solvency certificate.
  • ✓ Experience in handling government projects is preferred.
  • ✓ Must attach scanned copies of:
    Document Requirement
    Tender fee Demand draft in favor of DEPUTY EXECUTIVE ENGINEER, Gandhinagar
    EMD Valid FDR or exemption certificate
    Bank Solvency 20% of estimated cost
    PAN Card Valid PAN
    GST Number Valid registration
    Contractor Registration Appropriate class for electrical work
    Electrical Contractor License Valid and current
    Work Experience Form 3A and proof of work in last five financial years

Note: Non-compliance with eligibility criteria will disqualify the bidder.

Bidding Process

Process Timeline

1. Preliminary Stage

31-07-2026 16:05

2. Commercial Stage

31-07-2026 16:10

Required Forms

Preliminary

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

Commercial

Percentage Rate

Library-Secured

Required

Schedule of Dismantle Material

User Defined Template-Secured

Required

Required Documents

Stage - Preliminary Stage

1

Kindly attach Scan copy of Tender fee in Demand From Form in Favor of DEPUTY EXECUTIVE ENGINEER, CAPITAL PROJECT ELECTRICAL SUB DN NO 21, GANDHINAGAR

Required
2

Kindly attach Scan copy of E.M.D (Not Less than 180 Days) in FDR Form in Favor of Deputy Executive Engineer , Capital Project Electrical Sub Dn No 21, Gandhinagar / Valid Exemption Certificate Which is issued by Only Various R & B Electrical Division under Government of Gujarat.

Required
3

Kindly attach Scan copy of Current Calendar Year Bank Solvency of 20 Percentage Amount put to tender of Nationalized / Schedule Bank of 2026

Required
4

Kindly attach Scan copy of PAN Card etc

Required
5

Kindly attach scan copy of Valid G.S.T number.

Required
6

Kindly Attach Scan Copy of Valid Contractor Registration of Appropriate Class [Electrical] [ Receipt of Renewal is not valid]

Required
7

Kindly Attach Scan Copy of Valid Electrical Contractor License. [Renewal of Receipt is not valid]

Required
8

Kindly attach Scan copy of Similar Work Experienced Agency Form3A is required and work done in last five financial year.

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the scope of this electrical maintenance tender in Gandhinagar?

This tender involves comprehensive maintenance and servicing of AC machines installed at the SEOC in Gandhinagar for one year. The scope includes routine inspections, preventive maintenance, troubleshooting, parts replacement, and detailed reporting. Bidders must ensure timely and quality service adhering to safety standards, with a focus on minimizing operational disruptions.

What are the eligibility criteria for participating in this government tender?

Eligible bidders must possess valid electrical contractor registration and license, demonstrate experience in HVAC maintenance, and submit all required documents such as tender fee, EMD, PAN, GST, and solvency certificates. Preference is given to those with prior experience in government projects. Non-compliance with eligibility criteria will lead to disqualification.

How can I prepare and submit my bid for this tender?

Bidders should download the tender documents from the official portal, attend pre-bid meetings if scheduled, and prepare technical and financial bids as per instructions. Bid submissions are online only, with the deadline on 31st July 2026 at 4:00 PM. Ensure all documents are uploaded correctly and meet the specified formats to avoid rejection.

What is the evaluation process for this tender?

Bids will be evaluated based on technical competence (50%), financial bid (30%), and past performance (20%). A minimum technical score of 70% is required. The department will select the bidder with the highest combined score who meets all eligibility and qualification criteria. Transparency and compliance are key to success.

What are the key dates and deadlines for this tender?

The bid start date is 16th July 2026 at 5:30 PM, with the bid submission deadline on 31st July 2026 at 4:00 PM. The bid opening will occur immediately after the deadline. Bidders must ensure timely submission to avoid disqualification. The contract award is expected shortly after evaluation completion.

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