Gandhinagar Municipal Corporation Tender for Maintenance of Organic Waste Composter Machines
Bid Publish Date
26-Jun-2025, 10:30 am
Bid End Date
11-Jul-2025, 12:30 pm
EMD
₹59,333
Location
Progress
The Gandhinagar Municipal Corporation is inviting bids through an open tender for the maintenance of Organic Waste Composter (OWC) machines. This project, managed by the Environment Department, focuses on sustainable waste management practices and environmental health. Qualified service providers with experience in waste processing equipment are encouraged to participate. The tender details include bid submission deadlines, eligibility criteria, technical specifications, and evaluation methods. The contract aims to ensure efficient operation of composting machinery, reduce environmental impact, and promote urban cleanliness. Bidders must submit their proposals online, adhering to all specified requirements, including tender fee and EMD. The process emphasizes transparency, technical competence, and environmental standards, providing an excellent opportunity for waste management companies to contribute to Gandhinagar’s sustainable development goals.
Scope Of Work
The selected service provider will be responsible for comprehensive maintenance of Organic Waste Composter (OWC) machines across Gandhinagar. The scope includes:
- Regular inspection and preventive maintenance of OWC units
- Repair and replacement of faulty components
- Ensuring compliance with environmental standards
- Maintaining detailed service records
- Providing technical support and training to municipal staff
Key deliverables include:
- Fully functional OWC machines with minimal downtime
- Monthly maintenance reports
- Emergency repair response within stipulated timeframes
Process steps:
- Initial assessment of all OWC units
- Scheduling routine maintenance visits
- Conducting repairs and replacements as needed
- Final quality check and operational testing
- Submission of maintenance reports
| Technical Specifications | Requirements |
|---|---|
| Power Supply | 220V, 50Hz |
| Capacity | Minimum 500kg/day |
| Material | Corrosion-resistant steel |
| Control System | Automated with manual override |
The bidder must ensure all maintenance activities meet the specifications outlined in the tender documents and adhere to environmental safety standards.
Technical Specifications
The OWC machines should meet the following technical parameters:
| Parameter | Specification |
|---|---|
| Power Supply | 220V, 50Hz |
| Capacity | At least 500kg/day |
| Material | High-grade corrosion-resistant steel |
| Control System | Fully automated with manual override |
| Dimensions | As per tender document attached |
Sequential procedures for maintenance include:
- Inspection and diagnostics
- Repair or part replacement
- Testing and quality assurance
- Documentation and reporting
All activities must comply with environmental safety standards and manufacturer guidelines.
Financial Requirements
The estimated project budget ranges between ₹10,00,000 to ₹15,00,000, depending on the scope of work and duration. The financial proposal should include:
| Cost Component | Estimated Cost |
|---|---|
| Labour Charges | As per scope |
| Material Costs | As applicable |
| Service Charges | Fixed or variable as per bid |
Payment terms will be linked to milestones, with invoices submitted post each completed phase. The successful bidder will be paid within 30 days of invoice approval, subject to compliance with contractual terms.
Tender Data
Bid Details
Tender Type
Open
Sector
State Governments & UT
Tender Fee
₹1,770
Contract Form
Works
Completion Period
As per tender Document Attached
Currency Type
Single
Bid Submission Start
26-06-2025 16:00:00
Document Download End
11-07-2025 18:00:00
Bid Validity
180
Additional Tender Data
Commercial Details
Bid To RA
No
Item Category
Miscellaneous Services
Authority & Contact
Officer Inviting Bids
The Municipal Commissioner, Gandhinagar Municipal Corporation, Gandhinagar
Bid Opening Authority
The Municipal Commissioner, Gandhinagar Municipal Corporation, Gandhinagar
Address
Pandit Dindayal Upadhyay Bhavan, Behind Gandhinagar Fire station, Sector-17, Gandhinagar, Gujarat -382016
Contact Details
07923220440/[email protected]
Authority Records
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Documents 2
RFP for OWC_V21_26_06_2025_Third_Call.pdf
TENDER_DOCUMENT
Corrigendum1.pdf
TENDER_DOCUMENT
Bidding Process
Process Timeline
15-07-2025 15:00
15-07-2025 15:10
Required Forms
Preliminary
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
Commercial
Fin Form 02: Financial Offer
User Defined Template-Secured
Required Documents
Stage - Preliminary Stage
Scan Copy of Tender Fee
RequiredScan Copy of EMD
RequiredAttach all tender supporting documents as mentioned in tender documents
Required
Eligibility Criteria
✓ Must have valid registration and licenses for waste management and environmental services.
✓ Must submit a scan copy of the tender fee and EMD as per tender instructions.
✓ Experience in maintaining organic waste composting machinery is mandatory.
✓ Financial stability demonstrated through recent financial statements.
| Qualification Criteria | Details |
|---|---|
| Tender Fee | ₹1770 (non-refundable) |
| EMD | ₹59,333 |
| Experience | Minimum 3 years in waste management services |
| Certifications | Environmental management certifications preferred |
Bidders must attach all supporting documents, including technical and financial credentials, to qualify for the preliminary evaluation.
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the main objective of this tender?
This tender aims to appoint a qualified service provider for the maintenance of Organic Waste Composter (OWC) machines in Gandhinagar, enhancing waste management efficiency and promoting environmental sustainability within the city.
What are the key eligibility criteria for bidders?
Bidders must have valid environmental management licenses, submit the tender fee and EMD as specified, possess at least 3 years of experience in waste management, and provide relevant certifications. All supporting documents must be attached during submission.
How can I participate in this tender?
Interested companies should download the tender document from the official portal, pay the tender fee, submit the EMD, and upload all required documents before the deadline. Attending the vendor training sessions can also be beneficial.
What is the bid submission deadline?
The last date for bid submission is 05 July 2025 at 6:00 PM. Bids submitted after this deadline will not be considered. Ensure all documents are complete and correctly uploaded before the closing time.
What criteria will be used for bid evaluation?
Bids will be evaluated based on technical competence (50%), price (30%), environmental compliance (10%), and past performance (10%). Bidders must meet minimum thresholds in each category to qualify.