Gandhinagar Municipal Corporation Tender for Self-Propelled Road Sweeping Machine - 5-Year Operation & Maintenance
Bid Publish Date
04-Sep-2026, 5:00 am
Bid End Date
21-Sep-2026, 12:30 pm
Location
Progress
Gandhinagar Municipal Corporation has issued a tender for the supply, testing, commissioning, and 5-year operation & maintenance of a self-propelled mechanized road sweeping machine. This project aims to modernize urban sanitation infrastructure, improve cleanliness, and ensure efficient road maintenance. The tender invites experienced companies specializing in municipal equipment and urban sanitation solutions to participate through a transparent online bidding process. Key aspects include detailed technical specifications, eligibility criteria, and a comprehensive evaluation process. The project timeline spans from bid submission starting on September 4, 2026, to bid opening on September 14, 2026. The contract emphasizes quality, timely delivery, and long-term support, making it an excellent opportunity for companies in the municipal infrastructure and environmental management sectors to contribute to urban development initiatives in Gandhinagar.
Scope Of Work
• Supply of 1 Self-Propelled Mechanized Road Sweeping Machine as per GMC specifications.
• Testing and commissioning of the equipment at the designated site.
• Delivery of the machine to Gandhinagar Municipal Corporation.
• Conducting comprehensive operation and maintenance for a period of 5 years.
• Regular servicing, repairs, and performance monitoring.
• Ensuring compliance with safety and environmental standards.
The process includes:
- Submission of technical and financial bids via the official e-Procurement portal.
- Evaluation of bids based on technical compliance and financial competitiveness.
- Awarding the contract to the most suitable bidder.
- Execution of the supply and commissioning as per the agreed schedule.
- Ongoing maintenance and support throughout the contract duration.
| Specification | Details |
|---|---|
| Machine Type | Self-Propelled Mechanized Road Sweeping Machine |
| Capacity | As per tender specifications |
| Power Source | Diesel/Electric (as specified) |
| Operating Area | Urban roads within Gandhinagar |
| Maintenance Period | 5 years |
Bidder must ensure:
- Proper documentation submission.
- Compliance with technical standards.
- Adherence to project timelines.
Technical Specifications
| Parameter | Specification |
|---|---|
| Machine Type | Self-Propelled Road Sweeper |
| Power | 20-30 HP Diesel/Electric |
| Sweeping Width | Minimum 2.5 meters |
| Water Tank Capacity | 200-300 liters |
| Operating Speed | 10-20 km/h |
| Certification | ISO 9001 or equivalent |
Steps for technical compliance:
- Review GMC specifications.
- Prepare the machine according to the technical parameters.
- Submit technical documents for approval.
- Conduct testing and commissioning as per guidelines.
- Obtain approval before delivery.
Financial Requirements
The estimated project cost ranges from Rs. 15 Lakhs to Rs. 20 Lakhs, inclusive of all taxes and duties. The financial bid should include detailed cost breakdowns:
| Cost Component | Amount (Rs.) |
|---|---|
| Equipment Cost | To be quoted |
| Testing & Commissioning | To be quoted |
| Delivery Charges | To be quoted |
| Maintenance & Support (5 years) | To be quoted |
Payment terms are as follows:
- 30% advance upon contract signing.
- 50% after successful delivery and commissioning.
- Remaining 20% after completion of initial testing.
- Annual payments for maintenance based on performance reports.
All payments are subject to approval of deliverables and compliance with contractual terms.
Tender Data
Bid Details
Tender Type
Open
Sector
State Governments & UT
Tender Fee
₹17,700
Contract Form
Works
Completion Period
As per tender Document Attached
Currency Type
Single
Bid Submission Start
04-09-2026 10:30:00
Document Download End
21-09-2026 18:00:00
Bid Validity
180
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Item Category
Mechanical - All
Authority & Contact
Officer Inviting Bids
Deputy Municipal commissioner Gandhinagar Municipal Corporation, Gandhinagar
Bid Opening Authority
Deputy Municipal commissioner Gandhinagar Municipal Corporation, Gandhinagar
Address
Gandhinagar Municipal Corporation, Pandit Deendayal Upadhyay Bhavan, Behind Fire Station, Sector 17, Gandhinagar.
Contact Details
7923284150
BID & GeM Expert Consultancy
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Documents 4
Self Propelled V1.pdf
TENDER_DOCUMENT
Self Propelled V2.pdf
TENDER_DOCUMENT
self propelled V3.pdf
TENDER_DOCUMENT
Corrigendam-02.pdf
TENDER_DOCUMENT
Categories
11
Bidding Process
Process Timeline
21-09-2026 18:35
Required Forms
Preliminary
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
Commercial
Volume III: Financial Bid- Revised
User Defined Template-Secured
Volume III: Financial Bid
User Defined Template-Secured
Required Documents
Stage - Preliminary Stage
Scan Copy of Tender Fee
RequiredScan Copy of EMD
RequiredAttach all tender supporting documents as mentioned in tender documents
Required
Eligibility Criteria
✓ Must have valid registration and licensing for municipal equipment supply.
✓ Must submit a scanned copy of tender fee and EMD along with all supporting documents.
✓ Must have prior experience in supplying, testing, or maintaining similar road machinery.
✓ Financial stability as per the following criteria:
| Criterion | Minimum Requirement |
|---|---|
| Annual Turnover | Rs. 50 Lakhs in the last 3 years |
| Past Contracts | At least 1 similar project completed in the last 5 years |
✓ Bidders must possess valid digital certificates for online bidding.
✓ All submitted documents must be authentic and verifiable.
✓ The bidder should not be under any legal or financial restrictions.
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the scope of this tender?
This tender involves the supply, testing, commissioning, delivery, and 5-year comprehensive operation and maintenance of a self-propelled mechanized road sweeping machine for Gandhinagar Municipal Corporation. The project aims to improve urban sanitation using modern equipment, with detailed specifications provided in the tender documents.
How can I participate in the bidding process?
Interested bidders must register online on the official e-Procurement portal, download the tender documents, and submit technical and financial bids before the deadline. All submissions must be made electronically, and physical bids are not accepted.
What are the eligibility criteria for bidders?
Bidders need valid registration, prior experience in similar projects, a minimum annual turnover of Rs. 50 Lakhs, and valid digital certificates for online bidding. Supporting documents like tender fee, EMD, and past project details must be submitted as per tender guidelines.
What is the evaluation process?
Bids will be evaluated based on technical compliance (40%), experience (20%), cost (30%), and maintenance plan (10%). Bidders must meet minimum scores to qualify for contract award, with detailed scoring criteria provided in the tender documents.
What are the key deadlines I should keep in mind?
Bid submission opens on 04-09-2026 at 10:30 AM and closes on 14-09-2026 at 6:00 PM. The bid opening is scheduled for 14-09-2026 at 6:35 PM. Timely submission is crucial to participate in the tender.