Open State Governments & UT NPROCURE

Gandhinagar Tender for Design, Supply & Maintenance of Plastic Bottle & Cloth Bag Vending Machines

Bid Publish Date

11-Dec-2025, 6:00 pm

Bid End Date

01-Jan-2026, 6:00 pm

Location

GANDHINAGAR , GUJARAT

Progress

Issue11-Dec-2025, 6:00 pm
AwardPending
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Tender Type

Open

Sector

State Governments & UT

Tender Fee

₹17,700

Contract Form

Works

Completion Period

As per tender Document Attached

Currency Type

Single

Categories 13

TECHNICAL SERVICES ARNO STARTING CONTACTOR BAG POWER ALUMINIUM ALLOY WATER LEVEL RECORDER PEB APFC PANEL BASE EXCHANGE EQUIPMENT OTHER SERVICE FUME HOODS PLASTIC MICROCENTRIFUGES

This government tender issued by the Gandhinagar Municipal Corporation seeks qualified agencies to undertake the design, fabrication, supply, installation, commissioning, and 3-year operation & maintenance of Plastic Bottle Reverse Vending Machines and Cloth Bag Vending Machines. The project aims to promote environmental sustainability through innovative waste management solutions in Gandhinagar, Gujarat. Bidders will need to demonstrate their capability to deliver on a comprehensive scope, including technical expertise, timely execution, and ongoing maintenance. The tender is open to experienced companies with relevant certifications and a proven track record in public infrastructure projects. The procurement process emphasizes transparency, quality, and adherence to government standards, offering an excellent opportunity for firms specializing in eco-friendly vending technology and waste recycling initiatives. The project timeline includes a detailed evaluation process, with bid submission deadlines set for early January 2026. Interested bidders must review the detailed tender documents, including eligibility criteria, technical specifications, and financial requirements, to participate effectively in this competitive procurement process.

Scope Of Work

• Design and fabrication of plastic bottle reverse vending machines and cloth bag vending machines that meet specified technical standards.
• Supply and installation of the vending machines at designated locations in Gandhinagar.
• Commissioning of the machines, ensuring full operational readiness.
• Operation & Maintenance (O&M) for a period of 3 years, including routine servicing, repairs, and software updates.
• Monitoring and reporting on machine performance and waste collection data.

  1. Bidders must review detailed technical specifications in the tender documents.
  2. Submit all required supporting documents, including tender fee and EMD.
  3. Complete installation within the stipulated completion period.
  4. Provide ongoing maintenance and support as per contractual terms.
Specification Details
Machine Type Reverse vending for plastic bottles and cloth bags
Capacity Min. 1000 bottles/day, cloth bag dispensing as per design
Power Supply 220V AC, 50Hz
Material Corrosion-resistant, eco-friendly materials
Maintenance Scheduled servicing, software updates, repairs
Monitoring IoT-enabled for real-time data collection

Technical Specifications

Parameter Specification
Machine Type Reverse vending for plastic bottles and cloth bags
Capacity Minimum 1000 bottles/day
Power Supply 220V AC, 50Hz
Material Eco-friendly, durable, corrosion-resistant
Software IoT-enabled for real-time monitoring
Dimensions As per detailed technical drawings in tender documents
Certification CE/ISO compliance

Bidders must follow the sequential process:

  1. Review technical specifications.
  2. Prepare and submit technical proposal.
  3. Install machines at designated locations.
  4. Conduct testing and commissioning.
  5. Provide ongoing operation & maintenance as per schedule.

Financial Requirements

The estimated project budget ranges from INR 50 lakh to INR 1.5 crore, covering design, supply, installation, and maintenance costs. The payment schedule is structured as follows:

  • 30% advance upon contract signing.
  • 40% after successful installation and commissioning.
  • 30% post completion of 3-year operation & maintenance period.
    Bidders must submit a detailed financial proposal aligned with the tender's scope, including breakdowns for each phase. All costs should be inclusive of applicable taxes and duties. The tender fee of INR 17,700 is payable online, and the EMD amount must be submitted as specified in the tender documents.

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Eligibility Criteria

✓ Must have valid registration and licensing for environmental or waste management projects.
✓ Proven experience in designing or installing vending machines or recycling infrastructure.
✓ Must submit Scan Copy of Tender Fee and Scan Copy of EMD as part of the preliminary documentation.
✓ Attach all supporting documents mentioned in the tender, including certifications, project portfolios, and technical capabilities.

Financial Qualification Details
Minimum Turnover ₹10 million in the last 3 years
Past Projects At least 2 similar projects in environmental infrastructure
Certification ISO 9001 or equivalent for quality management
Legal Compliance Valid GST registration, PAN, and other statutory documents

Bidding Process

Process Timeline

1. Preliminary Stage

06-01-2026 12:00

2. Commercial Stage

06-01-2026 12:10

Required Forms

Preliminary

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

Commercial

Price Bid Form

Library-Secured

Required

Required Documents

Stage - Preliminary Stage

1

Scan Copy of Tender Fee

Required
2

Scan Copy of EMD

Required
3

Attach all tender supporting documents as mentioned in tender documents

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What are the key eligibility criteria for participating in this tender?

Eligible bidders must have valid registration, relevant experience in environmental infrastructure projects, and submit all required documents including tender fee and EMD. They should also possess certifications like ISO 9001 and demonstrate financial stability with a minimum turnover of INR 10 million in the last three years.

How can I obtain the tender documents and what is the fee?

Tender documents are available for free download from the official portal. The tender fee of INR 17,700 must be paid online during bid submission. Supporting documents such as tender fee receipt and EMD must be uploaded as part of the bid process.

What is the deadline for bid submission and bid opening?

The bid submission deadline is 01-01-2026 at 18:00 hours. The technical evaluation will be completed by 06-01-2026 at 12:00 hours, with financial bids opening scheduled for 06-01-2026 at 12:10 hours. Bidders should ensure timely submission to avoid disqualification.

What technical specifications should the vending machines meet?

Machines must be IoT-enabled, corrosion-resistant, and capable of handling at least 1000 bottles per day. They should comply with CE/ISO standards, have eco-friendly materials, and include features for real-time data monitoring and reporting. Detailed specifications are available in the tender documents.

Who should I contact for support during the bidding process?

For assistance, contact the Gandhinagar Municipal Corporation at 07923220440 or the (n)Code Solutions support team at +91-79-40007517 or via email at [email protected]. Support sessions are held weekly, and detailed guidance is provided for online bidding procedures.

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