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Open State Governments & UT NPROCURE

Gandhinagar Urban Development Authority Tender for Total Station Survey Agency Empanelment

Bid Publish Date

22-Apr-2025, 5:00 am

Bid End Date

02-May-2025, 12:30 pm

EMD

₹1,00,000

Location

GANDHINAGAR , GUJARAT

Progress

Issue22-Apr-2025, 5:00 am
AwardPending
Explore all 4 tabs to view complete tender details

Tender Type

Open

Sector

State Governments & UT

Tender Fee

₹1,500

Contract Form

Works

Completion Period

As per tender Document Attached

Currency Type

Single

Categories 22

GEOGRAPHIC INFORMATION SERVICE TOWN PLANNING URBAN DEVELOPMENT ROAD SURVEY SURVEYS MEASURING INSTRUMENT PLATFORM SCALE VIEWING AND OBSERVING INSTRUMENTS TOPOGRAPHICAL SURVEY SURVEY EQUIPMENT SURVEY WORKS OPTICAL INSTRUMENTS CONSULTANCY LAND SURVEYING INSTRUMENTS MAPPING SERVICE MEASURING EQUIPMENT THEODOLITES DEVELOPMENT TOTAL STATION MEASURING AND LAYOUT TOOL CONTROL SURVEY LAND SURVEY

The Gandhinagar Urban Development Authority (GUDA) is seeking qualified survey agencies for the empanelment of Total Station survey services. This tender involves conducting detailed geospatial surveys of open and built-up areas to create precise base maps, verify existing records, and support town planning schemes. The project aims to enhance urban infrastructure development through accurate land mapping and record verification. Eligible agencies must possess advanced technical equipment, valid digital certificates, and proven experience in geospatial surveying. The tender process is open, transparent, and designed to select capable firms that can deliver high-quality survey data within specified timelines. This opportunity is ideal for GIS professionals, civil survey firms, and geospatial data providers aiming to contribute to Gujarat’s urban development initiatives.

Scope Of Work

The selected survey agencies will be required to:

  • Conduct comprehensive Total Station surveys of designated open and built-up areas within Gandhinagar.
  • Prepare detailed base maps and related geospatial records based on survey data.
  • Verify existing survey records (nimtana) from the DILR office.
  • Ensure data accuracy and completeness in all mapping activities.
  • Submit survey data, maps, and verification reports in prescribed formats.

The process involves:

  1. Pre-survey site assessment and planning.
  2. Deployment of survey teams equipped with Total Station instruments.
  3. Field data collection adhering to specified standards.
  4. Data processing, mapping, and record verification.
  5. Final submission of base maps and survey reports.
Key Deliverables Specifications
Base Maps Digital and hard copy, compatible with GIS standards
Survey Data Files Accurate, geo-referenced data in specified formats
Verification Reports Detailed records of data verification process

The agencies must ensure timely completion as per project schedules and adhere to all technical and safety standards specified in the tender documents.

Technical Specifications

Survey agencies must utilize high-precision Total Station instruments capable of achieving at least 2mm accuracy. The technical parameters include:

Parameter Requirement
Instrument Type Electronic Total Station
Accuracy Horizontal: 2mm + 2ppm, Vertical: 2mm
Data Storage Internal memory with minimum 32GB capacity
Software Compatibility GIS-compatible data formats (e.g., DXF, SHP)

Sequential procedures involve:

  1. Site reconnaissance and survey planning.
  2. Calibration and setup of Total Station instruments.
  3. Field data collection following standard protocols.
  4. Data processing and map creation using GIS software.
  5. Final verification and submission of survey records.

Agencies must ensure all technical equipment is compliant with specified standards and maintained regularly for accuracy.

Financial Requirements

The estimated budget for this project is not explicitly specified; however, the tender fee is Rs. 1500, and the EMD amount is Rs. 100,000. The financial proposal should include detailed cost breakdowns covering survey activities, data processing, report preparation, and verification. Payment terms will be as per the conditions specified in the tender document, generally based on milestone completion or submission of deliverables.

Cost Component Estimated Amount
Survey Operations To be quoted
Data Processing To be quoted
Verification & Reports To be quoted

Bidders should ensure their financial proposals are competitive and compliant with tender guidelines, with clear terms for payment schedules and conditions.

Documents 1

Tender documents 2025_2nd attamp.pdf

TENDER_DOCUMENT

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Eligibility Criteria

  • ✓ Must have valid Digital Certificates as per Information Technology Act-2000 (Class-III) for online bid signing.
  • ✓ Proven experience in conducting Total Station surveys for government or urban development projects.
  • ✓ Demonstrated capability to prepare detailed base maps and geospatial records.
  • ✓ Financial stability with requisite turnover as specified in the tender documents.
  • ✓ Must have necessary technical equipment, including Total Station instruments and GIS software.
Qualification Criteria Requirement
Experience Minimum 3 years in geospatial surveying
Financial Turnover Rs. 50 lakh in the last 3 years
Technical Equipment Total Station, GIS software, data processing tools
Certification Valid digital certificates and licenses

Eligible bidders must submit all necessary documents proving their credentials, experience, and financial stability as part of their bid submission.

Bidding Process

Process Timeline

1. Preliminary Stage

05-05-2025 12:00

2. Commercial Stage

Required Forms

Preliminary

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

Commercial

PRICE BID

User Defined Template-Secured

Required

Required Documents

Stage - Preliminary Stage

1

Kindly attach scan Copy of Tender Fee

Required
2

Kindly attach scan Copy of EMD

Required
3

Kindly attach scan Copy of necessary Document as per Tender terms and conditions

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the main objective of this tender issued by Gandhinagar Urban Development Authority?

The primary goal is to empanel qualified survey agencies to perform Total Station surveys of open and built-up areas in Gandhinagar. The agencies will prepare accurate base maps, verify existing survey records (nimtana), and support the development of town planning schemes. This project enhances urban infrastructure planning through precise geospatial data collection, mapping, and record verification.

Who is eligible to participate in this survey agency empanelment tender?

**Eligible bidders must:

  • Possess valid Digital Certificates (Class-III) for online bidding.**
  • Have at least 3 years of experience in geospatial surveying, especially Total Station surveys.
  • Demonstrate technical capability with appropriate equipment and software.
  • Show financial stability with a minimum turnover of Rs. 50 lakh over the last 3 years.
  • Provide proof of past successful projects in urban or government surveys.
    Bidders must submit all required documents as per the tender guidelines to qualify.
What are the key technical specifications for the survey instruments?

**Survey agencies must use high-precision Total Station instruments with the following specifications:

  • Accuracy: Horizontal and vertical accuracy within 2mm.**
  • Data Storage: Minimum 32GB internal memory.
  • Compatibility: Data formats compatible with GIS software (DXF, SHP).
  • Calibration: Instruments must be calibrated regularly.
  • Software: GIS-compatible data processing tools must be used.
    The process involves site reconnaissance, instrument setup, data collection, processing, and final reporting, ensuring high accuracy and compliance with standards.
What is the bidding process and important deadlines for this tender?

The bidding process involves:
1. Downloading tender documents from the official portal.
2. Procuring a valid Digital Certificate.
3. Attending optional vendor training sessions.
4. Preparing and uploading technical and financial bids.
5. Submitting bids before the deadline.

Key deadlines include:

  • Bid Start Date: 22-04-2025 at 10:30 AM
  • Document Download End Date: 02-05-2025 at 6:00 PM
  • Bid Submission Deadline: 02-05-2025 at 6:00 PM
  • Preliminary Evaluation: 05-05-2025 at 12:00 PM
    All submissions must be electronic, and physical bids are not accepted.
How will the bids be evaluated and what are the criteria?

**Bids will be evaluated based on:

  • Technical competence, experience, and past project success (50%)
  • Cost competitiveness (30%)
  • Equipment and technical capability (20%)

Minimum qualifying marks are 70% in technical evaluation.** The highest scoring bids will be shortlisted for award. Evaluation factors include technical expertise, equipment quality, experience, and cost. Transparency and fairness are maintained throughout the process, ensuring the most capable agencies are selected for the project.