GETCO Gujarat Tender for Supply & Installation of 2 Ton Inverter Window Air Conditioners
Progress
Gujarat Energy Transmission Corporation Limited (GETCO) invites bids for the supply, installation, and commissioning of 2 Ton 3-star Inverter Window Air Conditioners at the 220KV Mokha Substation. This government tender offers an excellent opportunity for electrical and HVAC equipment suppliers to collaborate with a leading power utility in Gujarat. The project aims to enhance cooling efficiency, reduce energy consumption, and upgrade power infrastructure. Bidders must meet strict eligibility criteria, including technical certifications, experience, and financial stability. The procurement process is transparent, with detailed evaluation parameters focusing on technical compliance, experience, and cost competitiveness. The tender timeline is from October 9, 2026, to October 29, 2026, with bid opening scheduled shortly after. Successful bidders will be responsible for timely delivery, installation, and testing, ensuring seamless operation of the AC units within the specified period. This project aligns with government initiatives to promote energy efficiency and reliable power infrastructure in Gujarat.
Scope Of Work
• Supply of 2 Ton 3-star Inverter Window Air Conditioners as per technical specifications.
• Installation and commissioning of AC units at the designated kiosk room within the 220KV Mokha SS.
• Conducting testing and ensuring operational efficiency of the installed units.
• Removal and buyback of existing air conditioners as specified.
The process includes:
- Delivery of AC units to the specified site.
- Installation by certified technicians.
- Commissioning and testing to meet performance standards.
- Handover documentation including warranty and operational manuals.
Specifications comparison:
| Parameter | Details |
|---|---|
| Capacity | 2 Ton |
| Energy Star Rating | 3-star |
| Type | Inverter Window AC |
| Power Supply | 220V, 50Hz |
| Certification | BIS Certified |
| Buyback | Existing AC units to be replaced and bought back |
Bidder must ensure compliance with all technical, safety, and quality standards as specified in the tender documents.
Technical Specifications
| Parameter | Specification |
|---|---|
| Capacity | 2 Ton |
| Energy Rating | 3-star |
| Type | Inverter Window AC |
| Power Supply | 220V, 50Hz |
| Certification | BIS Certified |
| Refrigerant | R410A |
| Noise Level | As per BIS standards |
| Dimensions | Standard size for kiosk installation |
Procedures:
- Review detailed technical specifications in the tender document.
- Ensure product compliance with BIS standards.
- Submit manufacturer’s catalogue and technical data.
- Confirm availability of OEM authorization and warranty terms.
- Prepare installation and commissioning plan as per site conditions.
Financial Requirements
The estimated project cost ranges between ₹10 Lakhs to ₹15 Lakhs, covering procurement, installation, and buyback costs. The financial breakdown includes:
| Item | Cost (INR) |
|---|---|
| AC units | Variable based on specifications |
| Installation & commissioning | Included in bid |
| Buyback of existing units | As per valuation |
| Total estimated budget | Min ₹10 Lakhs, Max ₹15 Lakhs |
Payment terms are structured as follows:
- 30% advance payment upon order confirmation.
- 50% after delivery and installation.
- Remaining 20% after successful commissioning and acceptance.
All payments are subject to submission of valid invoices and compliance certificates.
Tender Data
Bid Details
Tender Type
Open
Sector
Power and Energy
Tender Fee
₹590
Contract Form
Supply
Completion Period
01 Months
Currency Type
Single
Bid Submission Start
09-10-2026 12:00:00
Document Download End
29-10-2026 16:00:00
Bid Validity
180
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Item Category
Electrical Goods
Authority & Contact
Officer Inviting Bids
Superintending Engineer (AM) Anjar
Bid Opening Authority
Superintending Engineer (AM) Anjar
Address
Superintending Engineer (AM) Anjar,GETCO Circle office , 220 kV Power House Compound,Bhuj Road,GETCO, Post : Anjar., Pin 370110 Dist : Kutchh, Gujarat
Contact Details
2836242656
Authority Records
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Documents 1
e-tn-152 Supply of Window AC.pdf
TENDER_DOCUMENT
Categories
20
Bidding Process
Process Timeline
29-10-2026 16:30
30-10-2026 16:00
Required Forms
Technical
Supply Anjar AM Circle
User Defined Template-Secured
Price
Schedule For Supply with Buyback
User Defined Template-Standard
Required Documents
Stage - Technical Bid
Attach Scan Copy of EMD payment slip of RTGS/NEFT/Online .
RequiredAttach Scan Copy of Tender Fee payment slip of RTGS/NEFT/online.
RequiredAttach Scan Copy of Authorization letter from OEM as per tender qualification condition
RequiredAttach Scan copy of GUARANTEED TECHNICAL PARTICULARS (GTP) in Annexure-B(On company letter pad with stamp and sign )
RequiredBidder shall have to submit manufacturer’s catalogue/literature showing technical specification of materials as per mentioned in Annexure-B1 and B2 of GTP with seal & signature of Bidder on catalogue with technical Bid.
RequiredAttach Scan Copy of active GST Registration
RequiredAttach Scan copy of PAN card.
RequiredAttach Scan copy of Latest Bank Solvency Certificate of any Scheduled Bank of a sum of minimum 20 percentage of Bid Value
RequiredDetails of partners/ Directors of the Firm/Company. Partnership Deed if applicable.
RequiredCopy of Notarized Power of Attorney as the case may be.
RequiredFor G in case of partnership firm & Certificate of incorporation in case of company
RequiredTender Acceptance letter
RequiredFilled Annexture-14 in company’s letter pad.
RequiredANNEXURE- 1 to 10 (All Declaration should be submitted as duly signed copy instead of just fixing image of signature on all the pdf file/scan copy of the declaration.)
RequiredDeclaration of conflict of interest as per format in tender on bidder’s firm letterhead with sign & seal
RequiredUnder taking in respect of reference to NCLT under Insolvency & Bankruptcy Code. The undertaking is to be furnished by the bidder in its bid as per the format attached and shall be deemed to be part of the bidding schedule and submitted along with QR Bid.
RequiredDeclaration for Relationship with employee as per format in tender on bidder’s firm letterhead with sign & seal
RequiredAttach scan copy of Attested Copy of MSME Registration Certificate (If Applicable)
Technical bid (All pages of TENDER i.e. technical specification & condition etc. of TENDER with stamp & signature. Also, all the annexure must duly have filled by bidder
RequiredBidder shall have to submit manufacturer’s catalogue/literature showing technical specification of materials as per mentioned in Annexure-B1 and B2 of GTP with seal & signature of Bidder on catalogue with technical Bid.
RequiredExperience: Contractor should produce evidence of having experience in executing Similar type of Supply (i.e. supply of Air conditioners) of minimum amounting to ₹ 3.00 Lakhs in last Three Financial years and they should submit Attested photo copy of orders secured from GETCO / Central / State Government / Railway / Semi- Government or any Reputed Firm and supporting documents for completion of orders
RequiredPerformance certificate (with contact details) in support of successfully executed project is to be submitted with technical bid in online.
RequiredCertificate of BIS for supply item
RequiredBidder quoting for the bid shall be strictly of OEM (Original Equipment manufacturer)/ OES (Original Equipment suppliers) or their suggested authorized dealer/distributor/Channel partner and has to submit authorized dealership/distributorship/ Channel partner certificate with valid time period of air conditioner machines manufacturing company other than will not be considered
RequiredAny Other as Per Tender Copy
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Eligibility Criteria
✓ Must have valid GST registration and PAN card.
✓ Must submit earnest money deposit (EMD) as specified.
✓ Proven experience in executing similar supply projects with minimum value of ₹3.00 Lakhs in last three financial years.
✓ Must provide performance certificates from previous clients.
✓ OEM or authorized dealer/ distributor of the specified air conditioners.
✓ Submit technical documentation including catalogues, BIS certification, and technical specifications.
✓ Financial stability evidenced by a bank solvency certificate of at least 20% of bid value.
| Requirement | Details |
|---|---|
| Experience | Minimum ₹3.00 Lakhs in last 3 years |
| Certification | BIS for supply items |
| Financial | Bank solvency certificate of 20% of bid value |
| Technical | OEM authorization, technical catalogues, and performance certificates |
| Legal | Partnership deed, incorporation certificate, power of attorney |
| Other | Tender fee payment slip, EMD, declaration forms |
Bidders must meet all criteria to qualify for the technical and financial evaluation stages.
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the scope of this tender?
This tender involves the supply, installation, and commissioning of 2 Ton 3-star Inverter Window Air Conditioners at the 220KV Mokha Substation in Gujarat. It includes procurement of energy-efficient AC units, installation, testing, and buyback of existing units, ensuring reliable cooling solutions for power infrastructure. Detailed specifications and technical requirements are outlined in the tender documents.
What are the key eligibility criteria for bidders?
Bidders must have valid GST registration, PAN card, and proven experience in similar projects worth at least ₹3.00 Lakhs in the last three years. They should submit performance certificates, OEM authorization, technical catalogues, and financial stability documents like bank solvency certificates. All documentation must comply with specified formats and standards.
How is the bidding process structured?
The process includes registration, submission of technical and financial bids via the e-Procurement portal, followed by public opening of bids. Technical evaluation occurs first, then financial evaluation. The process emphasizes transparency, with deadlines on October 29, 2026 for bid submission and October 30, 2026 for price opening. The highest scoring compliant bid will be selected.
What technical standards must the AC units meet?
All AC units must be BIS certified, with a 2 Ton capacity, 3-star energy rating, and R410A refrigerant. They should operate at 220V, 50Hz, with noise levels within BIS standards. Technical documentation, including catalogues and performance certificates, must be submitted for approval before installation.
What is the deadline for bid submission and key dates?
The bid submission deadline is October 29, 2026, at 4:00 PM. The technical bid opening is scheduled for the same day at 4:30 PM, followed by the price bid opening on October 30, 2026, at 4:00 PM. Bidders are encouraged to submit all required documents well before the deadline to ensure smooth processing.