GIDC Ahmedabad Tender for Annual Maintenance of 10 KVA & 20 KVA UPS Server Power Supply
Progress
This government tender issued by GIDC Ahmedabad offers an opportunity for experienced electrical and UPS maintenance service providers to bid for a 12-month Annual Maintenance Contract. The project involves maintaining 10 KVA and 20 KVA UPS systems supporting critical server infrastructure at Gandhinagar's Udhyog Bhavan. The tender emphasizes preventive and corrective maintenance, ensuring uninterrupted power supply and system reliability. Bidders must meet specific eligibility criteria, submit required documents, and participate in a structured evaluation process. This tender is ideal for companies specializing in industrial electrical systems, power backup solutions, and government infrastructure maintenance. The procurement process is conducted online via the NPROCURE portal, with detailed timelines and evaluation stages designed to select qualified service providers. The contract aims to enhance power stability and operational efficiency for government data and server facilities, making it a strategic opportunity for reliable, certified electrical service firms.
Scope Of Work
• Conduct preventive and corrective maintenance of 10 KVA and 20 KVA UPS systems connected to server units at GIDC Udhyog Bhavan.
• Perform routine inspections, including battery health checks, load testing, and system diagnostics.
• Troubleshoot and resolve issues related to power fluctuations, battery failures, and inverter malfunctions.
• Replace faulty components as per manufacturer specifications.
• Maintain detailed maintenance logs and generate periodic reports.
• Ensure compliance with safety standards and government regulations.
The process includes:
- Initial site assessment and documentation.
- Scheduled preventive maintenance as per the contract.
- Emergency repairs within stipulated response times.
- Final inspection and handover after contract completion.
| Parameter | Specification |
|---|---|
| UPS Capacity | 10 KVA & 20 KVA |
| Power Supply | 230V/415V, 50Hz |
| Battery Type | VRLA/Sealed Lead Acid |
| Maintenance Frequency | Quarterly and as needed |
| Response Time | Within 4 hours for emergency issues |
• All work must be performed by certified technicians with relevant experience.
• Use of genuine spare parts is mandatory.
• Adherence to safety protocols is essential during maintenance activities.
Technical Specifications
| Parameter | Details |
|---|---|
| UPS Capacity | 10 KVA and 20 KVA |
| Input Voltage | 230V/415V, 50Hz |
| Battery Type | VRLA or equivalent sealed lead acid |
| Backup Duration | Minimum 30 minutes at full load |
| Maintenance Standards | As per manufacturer guidelines and BIS standards |
| Response Time | Emergency within 4 hours |
Sequential procedures:
- Conduct initial assessment.
- Perform scheduled preventive maintenance.
- Troubleshoot and repair faults.
- Document all activities and report to GIDC.
- Complete final inspection before contract expiry.
All technical activities must comply with relevant Indian standards and safety regulations.
Financial Requirements
The estimated contract value is approximately ₹2,69,600, covering all maintenance services excluding material costs. The financial bid should specify the percentage rate for the maintenance service, which will be evaluated during the commercial stage.
| Cost Component | Amount (INR) |
|---|---|
| Estimated Contract Value | 2,69,600 |
| Bid Validity Period | 120 days from bid submission |
| Payment Terms | Monthly payments based on completed milestones |
Bidders must submit a comprehensive financial proposal along with the technical bid, ensuring transparency and compliance with tender guidelines.
Tender Data
Bid Details
Tender Type
Open
Sector
State Governments & UT
Tender Fee
₹708
Contract Form
Works
Completion Period
12 Months
Currency Type
Single
Bid Submission Start
26-08-2026 20:00:00
Document Download End
16-09-2026 17:00:00
Bid Validity
120
Additional Tender Data
Commercial Details
Tender Category
Service
Tender Value
₹2,69,600
Bid To RA
No
Item Category
Miscellaneous Works
Authority & Contact
Officer Inviting Bids
Superintending Engineer, GIDC, Ahmedabad
Bid Opening Authority
Superintending Engineer, GIDC, Ahmedabad
Address
GROUND FLOOR, KHADI BHAVAN NEAR INDIAN RED CROSS SOCIETY AT OLD WADAJ CIRCLE AHMEDABAD.
Contact Details
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End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
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Documents 7
1 Tender UPS.pdf
TENDER_DOCUMENT
2 Price Bid UPS.pdf
TENDER_DOCUMENT
3 Form B1 Part 1.pdf
TENDER_DOCUMENT
4 Form B1 Part 2.pdf
TENDER_DOCUMENT
5 Form B1 Part 3.pdf
TENDER_DOCUMENT
6 Form B1 Part 4.pdf
TENDER_DOCUMENT
Corrigendum for Tender Fee and EMD submission.pdf
TENDER_DOCUMENT
Categories
10
Bidding Process
Process Timeline
21-09-2026 10:09
21-09-2026 10:10
12-10-2026 11:00
Required Forms
Preliminary
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
Technical
I Agree
User Defined Template-Standard
Commercial
Percentage Rate
Library-Secured
Required Documents
Stage - Preliminary Stage
Scanned copy of Tender Fee
RequiredScanned copy of EMD
RequiredStage - Technical Stage
Attach scan copy of documents as per PQ
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Eligibility Criteria
✓ Must have valid GST registration and ISO certification.
✓ Proven experience of at least 3 years in UPS maintenance for government or industrial clients.
✓ Demonstrated capability to handle electrical and power backup systems.
✓ Submit scanned copies of Tender Fee and EMD as per tender guidelines.
| Financial Qualification | Criteria |
|---|---|
| Minimum Average Annual Turnover | ₹ 10 Lakhs |
| Net Worth | Positive |
| Past Projects | Successfully executed at least 2 similar UPS maintenance projects in the last 3 years |
Important: Bidders must submit all required documents for preliminary and technical stages, including technical certifications, experience proofs, and financial statements.
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the scope of the maintenance contract?
The contract covers preventive and corrective maintenance of 10 KVA and 20 KVA UPS systems supporting server infrastructure at GIDC Udhyog Bhavan. It includes inspections, troubleshooting, battery checks, and repairs, excluding all material costs. The work ensures uninterrupted power supply for critical servers, with a focus on safety and compliance.
What are the eligibility criteria for bidders?
Bidders must possess GST registration, ISO certification, and have at least 3 years of experience in UPS maintenance for government or industrial clients. They should demonstrate financial stability with an average annual turnover of ₹10 Lakhs and submit scanned copies of Tender Fee and EMD. Past successful projects in similar scope are mandatory.
How is the bidding process structured?
The process involves download of tender documents, submission of Tender Fee and EMD, participation in pre-bid meetings, and uploading technical and price bids online. Bids are evaluated in preliminary, technical, and commercial stages by the Superintending Engineer. Final award is based on best overall score considering experience, compliance, and cost.
What are the key dates and deadlines?
Bid submissions open on 26-08-2026 at 20:00 and close on 16-09-2026 at 17:00. Technical evaluation occurs on 21-09-2026, followed by commercial evaluation on 12-10-2026. The contract award is expected by 16-10-2026. Bidders should adhere strictly to these timelines to ensure participation.
How can I contact the tender issuing authority?
All inquiries should be directed to Superintending Engineer, GIDC Ahmedabad via email at [email protected]. The office is located at Ground Floor, Khadi Bhavan, Near Indian Red Cross Society, Old Wadaj Circle, Ahmedabad. Support and clarifications are available through the (n)Procure Support Team at GNFC Ltd., with contact details provided on the official portal.