Open State Governments & UT NPROCURE

GIDC Ahmedabad Tender for ARC of Submersible Pumps - Water Supply Maintenance Contract

Bid Publish Date

20-Dec-2025, 5:30 pm

Bid End Date

06-Jan-2026, 5:00 pm

Value

₹8,02,308

Location

AHMADABAD , GUJARAT

Progress

Issue20-Dec-2025, 5:30 pm
AwardPending
Explore all 4 tabs to view complete tender details

Tender Type

Open

Sector

State Governments & UT

Tender Fee

₹1,062

Contract Form

Works

Completion Period

12  Months

Currency Type

Single

Categories 10

WATER SUPPLY WATERING FACILITY SUMP AIR CYLINDERS ELECTRICAL BORE WELL PLUMBING WORK SEZ WATER LEVEL RECORDER BEARING HOLDERS

The Gujarat Industrial Development Corporation (GIDC), Ahmedabad Office, has issued a government tender for an Annual Rate Contract (ARC) focused on operation, maintenance, and repair of submersible pumping machinery at the Electronic Park SEZ in Gandhinagar. This project aims to ensure reliable water supply through efficient management of bore well and sump pumps, involving routine inspections, preventive maintenance, and emergency repairs. The tender invites experienced firms in water infrastructure maintenance, electrical, and mechanical services to submit competitive bids via the nProcure portal. With an estimated project value of INR 8,02,308.44 and a 12-month completion period, this opportunity is ideal for companies with proven experience in pump operation and maintenance. Bidders must adhere to specified deadlines, submit all required documents, and meet eligibility criteria to qualify for evaluation and potential award. This tender offers a significant opportunity to contribute to public water supply infrastructure in Gujarat, ensuring sustainable and efficient water management for industrial zones.

Scope Of Work

The scope of work includes:

  • Operation and maintenance of submersible pumping machinery at the Electronic Park SEZ.
  • Routine inspection, preventive maintenance, and emergency repairs of pumps and electrical/mechanical accessories.
  • Ensuring continuous water supply by timely servicing of bore well and sump pumps.
  • Documentation and reporting of maintenance activities.

The key deliverables are:

  • Regular operational checks.
  • Preventive maintenance schedules.
  • Repair and replacement of faulty components.
  • Maintaining logs of all activities.

The process involves:

  1. Initial assessment and site inspection.
  2. Preparation of maintenance schedules.
  3. Execution of routine and emergency maintenance.
  4. Reporting and documentation.
  5. Final project completion and handover.
Specification Details
Pump Type Submersible pumps for bore well and sump
Accessories Electrical and mechanical components
Maintenance Frequency As per schedule, at least monthly
Response Time Emergency repairs within 24 hours

This contract emphasizes quality service, timely repairs, and adherence to safety standards.

Technical Specifications

The technical specifications include:

Parameter Specification
Pump Capacity Suitable for 24/7 operation
Power Supply 415V, 3-phase, 50Hz
Material Corrosion-resistant materials for pump and accessories
Control System Automated control panels with monitoring
Technical Procedures
  1. Conduct initial site assessment.
  2. Install and commission pumps.
  3. Perform routine operational checks.
  4. Schedule preventive maintenance.
  5. Execute emergency repairs as needed.

| Testing | Hydraulic and electrical testing before deployment |

The technical team must ensure compliance with IS standards and safety regulations.

Financial Requirements

The estimated project cost is INR 8,02,308.44. Bidders are required to submit a financial bid based on the percentage rate for services. The financial proposal should include:

Cost Component Details
Service Charges Percentage rate of total contract value
Taxes As applicable, clearly specified
Payment Terms Payments to be made monthly based on work completion
Total Estimated Cost INR 8,02,308.44

The payment schedule will be linked to milestones, with invoices verified against work reports. The bid should specify the percentage rate and total cost accordingly.

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Eligibility Criteria

✓ Must have valid registration and licenses for electrical/mechanical maintenance.
✓ Proven experience in operating and maintaining submersible pumps.
✓ Financial stability with minimum annual turnover of INR 4,00,000.
✓ Submission of scanned copies of Tender Fee and EMD as per tender guidelines.
✓ Attach all relevant technical documents and certifications as per Pre-Qualification (PQ) requirements.

Qualification Criteria Minimum Requirement
Tender Fee INR 1062 or equivalent
EMD As specified in tender documents
Experience At least 2 years in pump maintenance
Financials Annual turnover of INR 4,00,000 or more
Technical Documents Valid certifications and previous project proofs

Note: Bidders must meet all eligibility criteria to qualify for technical evaluation.

Bidding Process

Process Timeline

1. Preliminary Stage

06-01-2026 17:32

2. Technical Stage

06-01-2026 17:35

3. Commercial Stage

12-01-2026 11:00

Required Forms

Preliminary

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

Technical

I Agree

User Defined Template-Standard

Required

Commercial

Percentage Rate

Library-Secured

Required

Required Documents

Stage - Preliminary Stage

1

Scanned copy of Tender Fee

Required
2

Scanned copy of EMD

Required

Stage - Technical Stage

1

Attach scan copy of documents as per PQ

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the deadline for submitting bids for this tender?

The last date for bid submission is 06-01-2026 at 17:00 hours. Bidders must upload all required documents before this deadline to be considered.

What documents are required to qualify for the tender?

Bidders must submit:

  • Scanned copy of Tender Fee
  • Scanned copy of EMD
  • Technical documents as per PQ including relevant certifications and past project proofs.
    Ensure all documents are complete and uploaded as per instructions.
How will the evaluation of bids be conducted?

Evaluation will be based on technical competence (50%), financial proposal (30%), and past performance (20%). Bidders must score at least 70 points technically to qualify for financial evaluation.

Are physical bids accepted for this tender?

No, physical bids are not accepted. All submissions must be made electronically via the nProcure portal, following the guidelines provided.

Is training available for online bidding participation?

Yes, free vendor training camps are organized every Saturday at (n)Code Solutions, GNFC Ltd., Ahmedabad. Bidders are encouraged to attend to understand the online bidding process and ensure smooth participation.

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