Open State Governments & UT NPROCURE

GIDC Ahmedabad Tender for ARC of Submersible Pumps Water Supply Scheme - Mechanical Works

Bid Publish Date

20-Dec-2025, 5:30 pm

Bid End Date

06-Jan-2026, 5:00 pm

Value

₹11,15,510

Location

AHMADABAD , GUJARAT

Progress

Issue20-Dec-2025, 5:30 pm
AwardPending
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Tender Type

Open

Sector

State Governments & UT

Tender Fee

₹1,062

Contract Form

Works

Completion Period

12  Months

Currency Type

Single

Categories 9

WATER SUPPLY WATERING FACILITY SUMP AIR CYLINDERS ELECTRICAL BORE WELL PLUMBING WORK WATER LEVEL RECORDER BEARING HOLDERS

This government tender issued by the Gujarat Industrial Development Corporation (GIDC)** offers an opportunity for experienced contractors to secure a 12-month contract for the operation, maintenance, and repair of submersible pumping machinery at Bhat Industrial Estate, Gandhinagar. The project focuses on ensuring reliable water supply through routine maintenance and emergency repairs of electrical and mechanical components. Bidders must meet strict eligibility criteria, including relevant experience and financial stability, and submit all required documents via the electronic procurement portal. The tender emphasizes quality, compliance with technical standards, and timely delivery. With an estimated value of INR 11,15,510.24, this tender is ideal for firms specializing in water infrastructure, electrical systems, and mechanical repairs seeking government contracts. The process involves preliminary, technical, and commercial stages, with evaluation based on technical competence, experience, and cost-effectiveness. The deadline for bid submission is 6th January 2026, and interested bidders are encouraged to participate and leverage free training sessions offered by the tendering authority.

Scope Of Work

The scope of work includes:

  • Operation, Maintenance, and Repairing of Submersible Pumping Machinery installed at bore wells and sumps.
  • Inspection and troubleshooting of electrical and mechanical components.
  • Replacement of worn-out parts and preventive maintenance to ensure continuous water supply.
  • Electrical work including wiring, motor repairs, and control panel servicing.
  • Mechanical repairs such as bearing replacement, shaft alignment, and pump overhauls.
  • Regular monitoring and reporting on pump performance and maintenance activities.

The process involves:

  1. Initial assessment of existing equipment.
  2. Scheduled maintenance as per the contract.
  3. Emergency repairs when required.
  4. Documentation of all activities and repairs.
  5. Final inspection and handover after contract completion.
Equipment Type Specifications Maintenance Frequency
Submersible Pumps As per technical standards Monthly / As needed
Electrical Accessories Certified components As per schedule

Key Deliverables:

  • Fully operational pumps with minimal downtime.
  • Comprehensive maintenance reports.
  • Replacement of faulty electrical/mechanical parts.

Contract Duration: 12 months, with options for renewal based on performance.

Technical Specifications

The technical specifications include:

Parameter Details
Pump Type Submersible, suitable for groundwater extraction
Power Supply 3-phase, 415V AC
Pump Capacity As per project requirements, typically 10-50 HP
Material Standards IS standards for electrical and mechanical parts
Control Panel Must include overload protection and remote monitoring capabilities
Maintenance Tools Standard tools approved for electrical/mechanical repairs

The process involves:

  • Conducting initial diagnostics.
  • Performing scheduled preventive maintenance.
  • Executing emergency repairs within stipulated response times.
  • Ensuring compliance with technical standards and safety regulations.

All work must adhere to Gujarat State Electrical and Mechanical standards and be carried out by qualified personnel.

Financial Requirements

The total estimated contract value is approximately INR 11,15,510.24. The payment will be made in accordance with the following schedule:

Payment Milestone Percentage of Total Cost Conditions
Initial Payment 20% Upon contract signing and submission of bank guarantee
Mid-term Payment 40% After 6 months of satisfactory performance
Final Payment 40% After successful completion and acceptance

Bidders must submit cost breakdowns in the prescribed format, including labor, materials, and overheads. All payments are subject to tax deductions as per government regulations. The bid should include all costs associated with the scope of work, ensuring transparency and competitiveness.

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Eligibility Criteria

Bidders must meet the following eligibility criteria:

  • ✓ Must have valid registration under relevant government or private authorities.
  • ✓ Must possess experience in mechanical and electrical maintenance of water supply systems.
  • ✓ Must submit scanned copies of Tender Fee and EMD as per the specified formats.
  • ✓ Must have financial stability with an average annual turnover of at least INR 20 lakhs over the past 3 years.
  • ✓ Must attach proof of similar completed projects in the last 5 years.
Criterion Minimum Requirement
Tender Fee Valid receipt / proof
EMD INR 11,155.10 or equivalent
Annual Turnover INR 20 lakhs
Experience 2 similar projects

Note: All documents must be valid, clear, and legible to qualify for technical evaluation.

Bidding Process

Process Timeline

1. Preliminary Stage

06-01-2026 17:32

2. Technical Stage

06-01-2026 17:35

3. Commercial Stage

12-01-2026 11:00

Required Forms

Preliminary

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

Technical

I Agree

User Defined Template-Standard

Required

Commercial

Percentage Rate

Library-Secured

Required

Required Documents

Stage - Preliminary Stage

1

Scanned copy of Tender Fee

Required
2

Scanned copy of EMD

Required

Stage - Technical Stage

1

Attach scan copy of documents as per PQ

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the deadline for bid submission?

The bid submission deadline is 6th January 2026 at 17:00. Bidders must upload all required documents before this time, as late submissions will not be accepted.

What documents are required to participate?

Participants must submit scanned copies of Tender Fee and EMD during the preliminary stage. For technical evaluation, documents as per PQ must be attached. All documents should be clear and valid, including proof of experience and financial stability.

How is the bid evaluation conducted?

Bids are evaluated based on technical competence, past experience, and cost. A minimum technical score of 35 points is required. The evaluation includes scoring based on project experience, quality of proposal, and bid competitiveness.

Can I participate in the tender offline?

No, all bids must be submitted electronically via the nProcure portal. Physical or manual submissions are not accepted. Bidders should ensure they have a valid Digital Certificate for signing bids.

What is the scope of work covered under this tender?

The scope includes operation, maintenance, and repair of submersible pumps at bore wells and sumps, electrical and mechanical repairs, preventive maintenance, and performance monitoring over a 12-month period. All work must meet specified technical standards and safety regulations.

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