GIFT City Digital Display Board & Gantry Tender | Design, Manufacture & Maintenance
Bid Publish Date
06-Oct-2026, 10:30 am
Bid End Date
21-Oct-2026, 9:30 am
Location
Progress
This government tender in GIFT City offers a unique opportunity for companies to participate in the design, manufacture, installation, operation, and maintenance of digital display boards and gantry structures. The project aims to enhance urban aesthetics and digital communication within Gujarat's premier financial district. Bidders with proven experience in large-scale digital signage solutions and urban infrastructure projects are encouraged to apply. The contract spans 5 years, emphasizing innovative, energy-efficient, and durable display systems. The tender process is structured in multiple stages, with clear evaluation criteria focusing on technical expertise, financial stability, and project experience. This is an excellent chance for digital signage providers, urban infrastructure developers, and technology firms seeking government contracts to showcase their capabilities and contribute to Gujarat's smart city initiatives.
Scope Of Work
The scope of work encompasses the following key activities:
- Design and Planning: Develop detailed design and technical specifications for digital display boards and gantry structures.
- Manufacturing: Produce digital display units and gantry frameworks as per approved designs.
- Installation: Set up the display boards and gantry structures at designated locations within GIFT City, ensuring compliance with safety and quality standards.
- Operation: Manage the daily operation of digital displays, including content management and technical supervision.
- Maintenance: Provide routine and preventive maintenance to ensure optimal functioning over the contract period.
The process involves:
- Finalizing design specifications based on project requirements.
- Manufacturing and quality testing of display units.
- Coordinated installation at specified locations.
- Continuous operation and content updates.
- Regular maintenance and troubleshooting.
| Specifications | Details |
|---|---|
| Display Type | LED, LCD, or OLED panels |
| Size Range | 55 inches to 150 inches |
| Power Supply | 220V AC, energy-efficient systems |
| Durability | Minimum 5-year operational lifespan |
| Certification | Compliant with local safety and quality standards |
Proposals must include detailed project timelines, technical compliance documents, and a comprehensive maintenance plan.
Technical Specifications
The digital display boards must meet the following technical parameters:
| Parameter | Specification |
|---|---|
| Display Technology | LED, LCD, OLED |
| Resolution | Minimum Full HD (1920x1080) |
| Brightness | ≥ 700 nits for outdoor visibility |
| Power Consumption | Max 300W per panel |
| Operating Temperature | -10°C to 50°C |
| Certification | CE, RoHS, BIS |
Installation procedures include site assessment, structural mounting, electrical wiring, and system testing. Content management systems should support remote updates, scheduling, and real-time monitoring. Bidders must demonstrate technical capacity to meet these specifications and provide detailed implementation plans.
Financial Requirements
The estimated project budget ranges from INR 2 crore to INR 4 crore, covering design, manufacturing, installation, and maintenance costs. The payment schedule is structured as follows:
- 30% advance upon contract signing
- 40% after installation and successful system testing
- 30% upon project completion and handover
Cost breakdown includes:
| Component | Estimated Cost |
|---|---|
| Design & Planning | INR 50 lakh |
| Manufacturing | INR 1 crore |
| Installation | INR 50 lakh |
| Maintenance (over 5 years) | INR 1 crore |
All financial proposals must be submitted in the prescribed format, including detailed cost sheets and payment terms, adhering to the tender guidelines.
Tender Data
Bid Details
Tender Type
Open
Sector
Urban Development
Tender Fee
₹10,000
Contract Form
Fixed-rate
Completion Period
05 Years
Currency Type
Single
Bid Submission Start
06-10-2026 16:00:00
Document Download End
20-10-2026 17:00:00
Bid Validity
180 Days
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Item Category
Advertisement Services
Authority & Contact
Officer Inviting Bids
The General Manager (P&C)
Bid Opening Authority
General Manager (P&C) , Gujarat International Finance Tec-City Company Limited
Address
EPS - Building no. 49A, Block 49, Zone 04, Gyan Marg, GIFT City, Gandhinagar – 382050 Taluka & District: Gandhinagar-382050
Contact Details
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
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Documents 1
RFP document.pdf
TENDER_DOCUMENT
Categories
5
Bidding Process
Process Timeline
21-10-2026 15:30
21-10-2026 15:35
Required Forms
Preliminary
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
Technical
Technical Bid Submission
User Defined Template-Standard
Commercial
Price Bid Form
Library-Secured
Required Documents
Stage - Preliminary Stage
Kindly Attached scan copy of Tender Fee Detail
RequiredKindly Attached scan copy of EMD Detail
RequiredStage - Technical Stage
Documents supporting to Technical Eligibility Criteria
RequiredDocuments supporting to Financial Eligibility Criteria
RequiredSigned bid document, Pre-Bid Clarification and Addendum
RequiredBidder company credentials GST, PAN, Cancelled cheque, MOA, AOA
RequiredCompany Profile
RequiredFormats mentioned in bid document
RequiredOther documents, if any
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Eligibility Criteria
✓ Must have valid registration and licensing to operate in India.
✓ Proven experience in designing, manufacturing, or installing large-scale digital signage or gantry structures.
✓ Demonstrated financial stability with annual turnover of at least INR 5 crore in the last three years.
✓ Submission of relevant technical and financial documents as specified.
| Criteria | Requirement |
|---|---|
| Technical Experience | Minimum 3 completed projects in digital signage or similar infrastructure |
| Financial Qualification | Average annual turnover of at least INR 5 crore over last 3 years |
| Certifications | Valid GST, PAN, and relevant technical certifications |
| Legal Compliance | No pending legal cases or violations |
Bidders must submit all supporting documents, including company credentials, project experience, financial statements, and compliance certificates, to qualify for the tender.
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the scope of this tender for digital display boards in GIFT City?
This tender involves design, manufacture, installation, operation, and maintenance of digital display boards and gantry structures within GIFT City. The project aims to enhance urban communication infrastructure with advanced LED, LCD, or OLED displays, ensuring durability and energy efficiency. Bidders must provide comprehensive solutions from initial design to ongoing maintenance, adhering to technical standards specified in the tender documents.
Who is eligible to participate in this government tender?
Eligible bidders must have valid registration and licenses, demonstrate experience in large-scale digital signage projects, and possess a minimum annual turnover of INR 5 crore over the last three years. They should submit all required documents such as GST, PAN, project experience certificates, and financial statements. Legal compliance and technical capability are mandatory for qualification.
What are the key technical specifications for the digital display units?
The display units must meet the following specifications:
- Display Technology: LED, LCD, OLED
- Resolution: Minimum Full HD (1920x1080)
- Brightness: ≥ 700 nits for outdoor visibility
- Power Consumption: Max 300W per panel
- Operating Temperature: -10°C to 50°C
- Certifications: CE, RoHS, BIS
These ensure high-quality, durable, and energy-efficient displays suitable for outdoor urban environments.
What is the bidding process and timeline for submission?
Bidders must download the tender documents, pay the INR 10,000 tender fee, and submit all required documents electronically via the nProcure portal. The process includes a pre-bid meeting, technical evaluation, and bid opening. Key dates are:
| Date | Event |
|---|---|
| 06-10-2026 | Bid Start |
| 20-10-2026 | Document download deadline |
| 21-10-2026 | Bid submission deadline |
| 21-10-2026 | Technical evaluation |
| 21-10-2026 | Bid opening |
Timely submission is critical for eligibility.
How will the bids be evaluated and what are the criteria?
Bids will be evaluated based on technical capability (40%), financial strength (30%), experience (20%), and certifications (10%). Bidders must meet minimum qualifying marks of 60% in technical evaluation. The evaluation factors include project experience, technical compliance, financial stability, and adherence to specifications. The highest-scoring bids will be shortlisted for award.