GIFT City Gujarat Tender for Empanelment of Human Resource Recruitment Agencies 2026
Bid Publish Date
01-Oct-2026, 7:30 am
Bid End Date
22-Oct-2026, 9:30 am
Location
Progress
This government tender invites experienced Human Resource Recruitment Agencies to participate in the empanelment process for GIFT City Gujarat. Managed by Gujarat International Finance Tec-City Company Limited, this opportunity spans a 3-year contract to provide comprehensive recruitment services across various departments. The tender emphasizes transparency, technical excellence, and compliance with government procurement norms. Bidders must submit their proposals via the online nProcure portal, including all required documentation such as certificates, company credentials, and technical details. The process involves multiple evaluation stages, with deadlines clearly outlined for submission, technical assessment, and final award. This tender offers a strategic opportunity for HR agencies with proven experience in government or large-scale corporate recruitment to collaborate with GIFT City, a premier financial hub in Gujarat. Participation is encouraged through free vendor training sessions, ensuring bidders are well-prepared for the online bidding process. Key details include the tender fee, bid validity of 180 days, and a detailed scope of work designed to streamline recruitment for GIFT City’s expanding infrastructure and services.
Scope Of Work
The selected Human Resource Recruitment Agencies will be responsible for providing comprehensive recruitment services for GIFT City Gujarat. The scope includes:
- End-to-end recruitment support for various departments within GIFT City.
- Candidate sourcing, screening, and shortlisting based on specified criteria.
- Conducting interviews and assessments as per GIFT City standards.
- Maintaining a database of qualified candidates for future requirements.
- Providing timely reports on recruitment progress.
The process involves:
- Submission of bid with all required documents.
- Undergoing preliminary and technical evaluations.
- Final commercial negotiations and award.
| Key Deliverables | Specifications |
|---|---|
| Candidate Sourcing | Qualified candidates matching job profiles |
| Screening & Shortlisting | Based on experience, skills, and eligibility |
| Interview Coordination | Schedule and conduct interviews as required |
| Reporting | Weekly updates on recruitment status |
Agencies must ensure compliance with all technical and procedural requirements outlined in the tender document, including submission of valid certificates and credentials.
Technical Specifications
The agencies must have the capacity to handle multiple recruitment assignments simultaneously, with the following technical parameters:
| Parameter | Specification |
|---|---|
| Digital Signature | Class-III valid digital certificates |
| Data Security | Compliant with data protection norms |
| Software Compatibility | Compatible with GIFT City HR systems |
| Communication | Reliable internet and communication infrastructure |
Sequential process:
- Bid submission via online portal.
- Technical evaluation based on submitted documents.
- Shortlisted agencies undergo further technical assessment.
- Final selection and contract award.
All technical submissions should be clear, complete, and adhere to the format specified in the tender document.
Financial Requirements
The estimated budget for the project is between INR 10 lakh and INR 25 lakh over 3 years. The financial proposal must include a detailed breakdown:
| Cost Component | Amount (INR) |
|---|---|
| Service Fees | As per bid |
| Additional Charges | Applicable taxes and levies |
Payments will be made in installments based on milestones achieved, with the following schedule:
- 30% upon contract signing.
- 40% after successful completion of initial recruitment phase.
- 30% after project completion and acceptance.
Bidders should ensure their financial proposals are inclusive of all applicable taxes and conform to the format specified in the bid document.
Tender Data
Bid Details
Tender Type
Open
Sector
Urban Development
Tender Fee
₹2,000
Contract Form
Fixed-rate
Completion Period
03 Years
Currency Type
Single
Bid Submission Start
01-10-2026 13:00:00
Document Download End
21-10-2026 17:00:00
Bid Validity
180
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Item Category
Services
Authority & Contact
Officer Inviting Bids
The General Manager (P&C)
Bid Opening Authority
General Manager (P&C) , Gujarat International Finance Tec-City Company Limited
Address
EPS - Building no. 49A, Block 49, Zone 04, Gyan Marg, GIFT City, Gandhinagar – 382050 Taluka & District: Gandhinagar-382050
Contact Details
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
Free consultation · 24h response
Documents 3
RFP document.pdf
TENDER_DOCUMENT
Prebid Meeting Link.pdf
TENDER_DOCUMENT
Pre Bid Responses.pdf
TENDER_DOCUMENT
Categories
3
Bidding Process
Process Timeline
22-10-2026 15:30
22-10-2026 15:35
Required Forms
Preliminary
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
Technical
Technical Bid Submission
User Defined Template-Standard
Commercial
Price Bid Form
Library-Secured
Required Documents
Stage - Preliminary Stage
Kindly Attached scan copy of Tender Fee Detail
RequiredKindly Attached scan copy of EMD Detail
RequiredStage - Technical Stage
Documents supporting to Technical Eligibility Criteria
RequiredDocuments supporting to Financial Eligibility Criteria
RequiredSigned bid document, Pre-Bid Clarification and Addendum
RequiredBidder company credentials GST, PAN, Cancelled cheque, MOA, AOA
RequiredCompany Profile
RequiredFormats mentioned in bid document
RequiredOther documents, if any
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Eligibility Criteria
- ✓ Must have valid digital signature certificates as per IT Act-2000.
- ✓ Must submit scanned copies of Tender Fee and EMD details.
- ✓ Proven experience in HR recruitment for government or large organizations.
- ✓ Submission of supporting documents for technical and financial eligibility.
- ✓ Company credentials including GST, PAN, MOA, AOA, and cancelled cheque.
- ✓ Company profile and relevant past project details.
| Qualification Requirements | Details |
|---|---|
| Experience | Minimum 3 years in HR recruitment |
| Financial Stability | Turnover of at least INR 50 lakh in last fiscal year |
| Certifications | Valid digital signature and relevant licenses |
| Documentation | Complete set of required documents as specified |
Bidders must meet all eligibility criteria to qualify for the technical evaluation stage.
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the main objective of this tender?
This tender aims to empanel qualified Human Resource Recruitment Agencies to provide comprehensive recruitment services for GIFT City Gujarat over a period of 3 years, ensuring efficient staffing for various departments within the city.
How can I participate in the bidding process?
Interested agencies must download the tender document from the official portal, prepare all required documents, and submit their bids online before the deadline. Attending vendor training sessions is recommended to understand submission procedures and technical requirements.
What are the eligibility criteria for bidders?
Bidders must possess valid digital signatures, demonstrate relevant experience in HR recruitment, submit supporting documents for technical and financial eligibility, and meet minimum financial and operational thresholds as specified in the tender document.
What is the evaluation process for the bids?
Bids will undergo preliminary, technical, and commercial evaluations based on criteria such as experience, technical approach, financial stability, and compliance. A minimum technical score of 70% is required for qualification, with the highest scoring proposals selected for award.
What are the key deadlines I should be aware of?
The bid submission starts on October 1, 2026, and closes on October 22, 2026, at 3:00 PM. Tender documents can be downloaded until October 21, 2026. Evaluation and bid opening will occur immediately after the deadline, with results announced shortly thereafter.