Government Electrical Maintenance Tender for Bhavnagar - Comprehensive Annual Service
Progress
This government tender offers electrical maintenance firms an opportunity to secure a contract for comprehensive annual servicing of A.C. machines and water coolers in non-residential government buildings in Bhavnagar. The project, managed by the Bhavnagar Electrical Division, aims to ensure reliable operation, safety, and energy efficiency of essential cooling equipment. Bidders must meet strict eligibility criteria, including valid licenses, tax compliance, and financial solvency. The tender involves online submission of technical and financial bids with a deadline of 17th September 2026. The scope covers preventive maintenance, repairs, and emergency services over a 365-day period with an estimated value of INR 572,193.48. This is an excellent opportunity for experienced electrical service providers to work with the government, contributing to infrastructure upkeep and public service excellence.
Scope Of Work
The selected contractor will be responsible for providing all-inclusive comprehensive annual maintenance services for A.C. Machines and Water Coolers in government non-residential buildings under the jurisdiction of the Bhavnagar Electrical Division. Key deliverables include:
- Routine inspection and preventive maintenance of A.C. units and water coolers
- Repair and replacement of faulty components
- Ensuring energy efficiency and safety standards
- Maintaining detailed service records
The process involves:
- Initial assessment of existing equipment
- Scheduling regular maintenance visits
- Performing repairs as needed
- Testing and commissioning post-maintenance
- Submitting periodic reports to the department
The contractor must ensure compliance with all safety and technical standards specified in the tender documents, including the guidelines provided in the attached PDF documents. The scope also covers emergency repairs and ensuring minimal downtime of equipment.
| Parameter | Specification |
|---|---|
| Maintenance Period | 365 days |
| Equipment Types | A.C. Machines, Water Coolers |
| Service Frequency | Monthly and as needed |
| Reporting | Monthly maintenance reports |
| Standards | As per government safety and quality norms |
The contractor shall also ensure the availability of spare parts and maintain equipment in optimal working condition throughout the contract period.
Technical Specifications
The contractor shall adhere to the following technical parameters:
| Parameter | Requirement |
|---|---|
| Equipment Compatibility | All AC units and water coolers must conform to specified standards in the tender documents. |
| Maintenance Standards | As per IS standards and government safety norms. |
| Spare Parts | Genuine parts only, with prior approval. |
| Service Procedures | Follow the detailed procedures outlined in the attached technical booklet. |
| Testing | Equipment must be tested post-maintenance to ensure optimal performance. |
Sequential process for technical compliance:
- Initial equipment assessment
- Scheduling maintenance visits
- Performing inspection and repairs
- Quality testing and documentation
- Final approval and reporting
Technical documentation and standards are detailed in the attached PDFs, including 'SBD WTIH ELE BOOKLET FOR DEE LEVEL' and 'Condition of AC WC.pdf'.
Financial Requirements
The estimated project cost is INR 572,193.48. Bidders should submit their financial proposals based on the following breakdown:
| Cost Component | Amount (INR) |
|---|---|
| Service Charges | To be quoted by bidder |
| Spare Parts | As per actuals, with prior approval |
| Miscellaneous Expenses | As applicable |
Payment terms are as follows:
- 30% advance upon contract signing
- 50% after completion of 50% of the work
- Remaining 20% after final acceptance
All financial offers must be submitted in the prescribed format and include detailed cost breakdowns. The total bid amount should not exceed the estimated value unless justified and approved by the department.
Tender Data
Bid Details
Tender Type
Open
Sector
Miscellaneous
Tender Fee
₹900
Contract Form
Works
Completion Period
365 Days
Currency Type
Single
Bid Submission Start
01-09-2026 19:45:00
Document Download End
17-09-2026 16:00:00
Bid Validity
120 Days
Additional Tender Data
Commercial Details
Tender Category
Service
Tender Value
₹5,72,194
Bid To RA
No
Item Category
Electrical Works
Authority & Contact
Officer Inviting Bids
The Deputy Executive Engineer, Electrical (R&B) Sub Division,PWD Campus, Panvadi, Bhavnagar
Bid Opening Authority
The Deputy Executive Engineer, Electrical (R&B) Sub Division,PWD Campus, Panvadi, Bhavnagar
Address
The Deputy Executive Engineer, Electrical (R&B) Sub Division,PWD Campus, Panvadi, Bhavnagar
Contact Details
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Documents 6
NIVIDA-8.pdf
TENDER_DOCUMENT
sch-a.pdf
TENDER_DOCUMENT
sch-b.pdf
TENDER_DOCUMENT
SBD WTIH ELE BOOKLET FOR DEE LEVEL (1) (1).pdf
TENDER_DOCUMENT
Condition of AC WC.pdf
TENDER_DOCUMENT
tender details AC AND WC.pdf
TENDER_DOCUMENT
Categories
5
Bidding Process
Process Timeline
17-09-2026 16:05
17-09-2026 18:00
Required Forms
Preliminary
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
Commercial
Percentage Rate
Library-Secured
Required Documents
Stage - Preliminary Stage
Latest valid license of Electrical Contractor issued by the IMP Department.
RequiredCertified copy of Income Tax PAN Card.
RequiredSolvency Certificate of Schedule/Nationalized Bank for calendar year 2026 Minimum 20 percentage of Estimated cost, issued in 2026.
RequiredGST Registration certificate.
RequiredScan Copy of Tender Fee
RequiredScan Copy of EMD in FDR Form / Exemption Certificate
RequiredValid Registration Certificate in appropriate class. (E-2 Class & above)
Required
Eligibility Criteria
✓ Must possess a valid Electrical Contractor license issued by the IMP Department.
✓ Certified copy of Income Tax PAN Card must be submitted.
✓ Solvency Certificate from a Schedule/Nationalized Bank for 2026, covering at least 20% of the estimated project cost (INR 572,193.48), issued in 2026.
✓ GST Registration Certificate is mandatory.
✓ Scan copy of Tender Fee payment receipt.
✓ Scan copy of EMD in FDR form or exemption certificate.
✓ Valid registration certificate in the appropriate class (E-2 Class & above).
| Qualification Criteria | Details |
|---|---|
| License | Valid Electrical Contractor license |
| Financial | Solvency certificate of minimum 20% of estimated cost |
| Tax | Valid PAN and GST registration |
| Experience | Proven experience in electrical maintenance |
| Registration | Valid registration in relevant class |
Bidders must meet all the above criteria to qualify for participation in the tender process.
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the deadline for bid submission?
The last date for bid submission is 17th September 2026 at 16:00 hours. Bidders must upload all required documents and bids before this deadline to be considered.
What documents are required for eligibility?
Eligible bidders must submit a valid electrical contractor license, Income Tax PAN, GST registration, solvency certificate, EMD in FDR or exemption, and appropriate registration certificate. Details are specified in the eligibility criteria section.
How is the evaluation process conducted?
Bids are evaluated based on technical capability (50%), financial bid (30%), and past performance (20%). Bidders must score at least 70% in technical evaluation to proceed to financial assessment.
Can I submit a physical bid?
No, all bids must be submitted electronically through the official NProcure portal. Physical submissions are not accepted under this tender.
What is the scope of work for this tender?
The scope includes preventive maintenance, repairs, and servicing of A.C. machines and water coolers in government non-residential buildings, ensuring safety, efficiency, and minimal downtime as detailed in the tender documents.