Government Electrical Maintenance Tender for Monoblock & Submersible Pumps in Bhavnagar
Progress
This government tender offers an opportunity for qualified electrical contractors to bid for the comprehensive annual maintenance of Monoblock and Submersible Pump sets in Bhavnagar. Managed by the Bhavnagar Electrical Division under the Roads and Buildings Department, the project aims to ensure reliable water supply systems in government non-residential buildings. The tender involves routine inspections, preventive maintenance, and emergency repairs over a 365-day period with an estimated project cost of Rs. 1,31,484. Bidders must meet strict eligibility criteria, including valid licenses, tax documentation, and solvency certificates. The process is conducted online via the NProcure portal, emphasizing transparency and efficiency. This tender is ideal for experienced electrical maintenance firms seeking government contracts in Gujarat, with detailed technical and financial requirements outlined in the tender documents. Timely submission and compliance with all conditions are essential for success.
Scope Of Work
The scope of work includes:
- Routine Inspection and Preventive Maintenance of Monoblock Pump sets and Submersible Motor Pump sets installed in government buildings.
- Timely Repairs and Replacements of faulty components to ensure continuous operation.
- Scheduled Servicing as per manufacturer specifications.
- Monitoring and Reporting on pump performance and maintenance activities.
Bidder responsibilities:
- Conduct initial assessment and prepare a maintenance plan.
- Carry out scheduled preventive maintenance activities.
- Address emergency repairs promptly.
- Maintain detailed records of all maintenance activities.
- Ensure compliance with safety and quality standards.
Key deliverables include:
| Service Type | Frequency | Description |
|---|---|---|
| Inspection | Monthly | Visual and operational checks |
| Maintenance | Quarterly | Parts replacement, lubrication |
| Emergency Repairs | As needed | Fault diagnosis and rectification |
Specifications and standards are detailed in the tender documents, including safety protocols and quality benchmarks. Bidders must ensure availability of skilled technicians and necessary tools to meet the project requirements.
Technical Specifications
The technical specifications include:
| Parameter | Requirement |
|---|---|
| Pump Type | Monoblock and Submersible Motor Pumps |
| Power Supply | 3-phase, 415V AC |
| Operating Voltage | 230V/415V |
| Capacity | As per project specifications |
| Material | High-grade corrosion-resistant components |
| Certification | Compliant with BIS standards |
Sequential procedures for technical compliance:
- Review detailed specifications in tender documents.
- Prepare technical bid demonstrating compliance.
- Attach certificates and test reports.
- Ensure availability of skilled technicians and spare parts.
- Conduct pre-bid technical clarifications if required.
Technical compliance ensures durability, safety, and efficiency of maintenance activities, aligning with government standards.
Financial Requirements
The estimated project cost is Rs. 1,31,484, which covers all maintenance activities over the contract period. Payment terms are as follows:
| Payment Schedule | Details |
|---|---|
| Initial Payment | 10% upon contract signing |
| Progress Payments | 70% based on milestones or monthly invoices |
| Final Payment | 20% after successful completion and acceptance |
Bidders must submit a detailed financial proposal along with their technical bid, ensuring transparency and adherence to the budget. All costs should be inclusive of taxes, duties, and other applicable charges. The bid must specify rates for each service component as per the tender format.
Tender Data
Bid Details
Tender Type
Open
Sector
Miscellaneous
Tender Fee
₹600
Contract Form
Works
Completion Period
365 Days
Currency Type
Single
Bid Submission Start
02-09-2026 19:25:00
Document Download End
17-09-2026 16:00:00
Bid Validity
120 Days
Additional Tender Data
Commercial Details
Tender Category
Service
Tender Value
₹1,31,484
Bid To RA
No
Item Category
Electrical Works
Authority & Contact
Officer Inviting Bids
The Deputy Executive Engineer, Electrical (R&B) Sub Division,PWD Campus, Panvadi, Bhavnagar
Bid Opening Authority
The Deputy Executive Engineer, Electrical (R&B) Sub Division,PWD Campus, Panvadi, Bhavnagar
Address
The Deputy Executive Engineer, Electrical (R&B) Sub Division,PWD Campus, Panvadi, Bhavnagar
Contact Details
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End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
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Documents 6
NIVIDA-8.pdf
TENDER_DOCUMENT
SCH-A.pdf
TENDER_DOCUMENT
SCH-B.pdf
TENDER_DOCUMENT
tender details motor.pdf
TENDER_DOCUMENT
condition motor 2026-27.pdf
TENDER_DOCUMENT
SBD WTIH ELE BOOKLET FOR DEE LEVEL (1) (1).pdf
TENDER_DOCUMENT
Categories
5
Bidding Process
Process Timeline
17-09-2026 16:05
17-09-2026 18:00
Required Forms
Preliminary
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
Commercial
Percentage Rate
Library-Secured
Required Documents
Stage - Preliminary Stage
Latest valid license of Electrical Contractor issued by the IMP Department.
RequiredCertified copy of Income Tax PAN Card.
RequiredSolvency Certificate of Schedule/Nationalized Bank for calendar year 2026 Minimum 20 percentage of Estimated cost, issued in 2026.
RequiredGST Registration certificate.
RequiredScan Copy of Tender Fee
RequiredScan Copy of EMD in FDR Form / Exemption Certificate
RequiredValid Registration Certificate in appropriate class. (E-2 Class & above)
Required
Eligibility Criteria
Bidders must meet the following eligibility criteria:
- ✓ Must possess a valid Electrical Contractor license issued by the IMP Department.
- ✓ Certified copy of Income Tax PAN Card.
- ✓ Solvency Certificate from a scheduled or nationalized bank for 2026, minimum 20% of the estimated project cost.
- ✓ GST Registration certificate.
- ✓ Valid Registration Certificate in E-2 Class or above.
- ✓ Scan copy of Tender Fee payment receipt.
- ✓ Scan copy of EMD in FDR form or exemption certificate.
Financial and technical qualification:
| Criteria | Minimum Requirement |
|---|---|
| Estimated Cost | Rs. 1,31,484 |
| Experience | Prior experience in electrical maintenance projects of similar scope |
| Financial Stability | Solvency certificate covering 20% of project cost |
Applicants must submit all documents in the specified format and ensure they are valid and up-to-date at the time of submission.
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the deadline for bid submission?
The bid submission deadline is 17th September 2026 at 4:00 PM. Bidders must ensure their bids are uploaded before this time to be considered.
What documents are required to participate in this tender?
Eligible bidders must submit:
- Valid Electrical Contractor license
- Income Tax PAN Card
- Solvency Certificate for 2026
- GST Registration
- Tender Fee receipt
- EMD in FDR or exemption certificate
- Registration Certificate in E-2 Class or above
All documents should be current, valid, and in the specified format.
How is the evaluation of bids conducted?
Bids are evaluated based on technical competence (50%), financial bid (30%), and documentation compliance (20%). Minimum qualifying marks are 70% for technical evaluation. The highest scoring bid will be selected for award.
Can I attend a pre-bid meeting?
Yes, bidders are encouraged to attend the pre-bid meeting scheduled before the bid deadline. Details will be notified via the tender portal. This session helps clarify technical and procedural queries.
What is the scope of work for this tender?
The scope includes routine inspection, preventive maintenance, emergency repairs, and reporting of Monoblock and Submersible Pumps installed in government buildings. The work ensures continuous operation, safety, and compliance with standards over a period of 365 days.