Government Tender for Providing 12 Mahindra Bolero Neo Jeeps on Hire at GSECL Ukai Power Plant
Progress
This government tender offers a unique opportunity for vehicle rental companies and fleet service providers to supply 12 Mahindra Bolero Neo or equivalent AC Jeeps to GSECL Ukai Power Station for a 36-month period. The contract involves providing vehicles with 6+1 seating capacity for 24-hour duty, ensuring reliable transportation for power plant operations. The tender emphasizes transparency, technical compliance, and competitive pricing, inviting qualified bidders to participate through an online process. Key requirements include submission of valid documents, adherence to technical specifications, and timely delivery. This long-term procurement aligns with government initiatives to enhance operational efficiency in the power sector, offering substantial business opportunities for logistics and vehicle service providers. Interested companies should review detailed eligibility, technical, and financial criteria, and ensure compliance with all deadlines and terms outlined in the tender documents. Bidders are encouraged to leverage the support services available for online participation and document submission, ensuring a smooth bidding experience.
Scope Of Work
The scope of work involves providing 12 Mahindra Bolero Neo or equivalent closed-body AC Jeeps on hire basis for a period of 36 months at GSECL Ukai Power Station. Key deliverables include:
- Supplying vehicles with seating capacity of 6+1 as per specifications.
- Ensuring 24-hour operational availability of all Jeeps.
- Maintaining vehicles in good working condition throughout the contract period.
- Complying with all safety, safety standards, and government regulations.
- Providing regular maintenance and servicing to ensure vehicle reliability.
- Ensuring insurance coverage for all vehicles.
The process involves:
- Submission of bids via the online portal.
- Evaluation of bids based on eligibility, technical compliance, and financial offer.
- Awarding of contract to the most suitable bidder.
- Delivery and deployment of vehicles as per schedule.
| Specification | Details |
|---|---|
| Vehicle Make | Mahindra or equivalent |
| Seating Capacity | 6+1 |
| AC Type | Closed body, air-conditioned |
| Duration | 36 months |
| Duty Hours | 24 hours/day |
Bidders must ensure all vehicles meet the technical and safety standards specified in the tender documents.
Technical Specifications
Vehicles must conform to the following technical parameters:
| Parameter | Specification |
|---|---|
| Make | Mahindra or equivalent |
| Model | Neo or similar |
| Seating Capacity | 6+1 |
| Air Conditioning | Yes |
| Body Type | Closed, enclosed |
| Fuel Type | Petrol/Diesel |
| Registration | Valid registration certificates |
| Insurance | Comprehensive insurance coverage |
Sequential process for technical compliance:
- Submit scanned technical documents.
- Ensure vehicles meet specified standards.
- Inspection and verification by authorities.
- Approval for deployment.
All vehicles must pass safety and emission standards as per government norms.
Financial Requirements
The total estimated budget for this contract is approximately Rs. 1.20 Crores, with detailed cost components as follows:
| Cost Component | Amount (Rs.) |
|---|---|
| Vehicle Rental (per vehicle per month) | Rs. 25,000 |
| Total for 12 vehicles over 36 months | Rs. 1,08,00,000 |
| Tender Fee | Rs. 17,700 |
| EMD | As per item specifications |
Payment terms include:
- 30% advance upon contract signing.
- Monthly payments based on verified vehicle deployment.
- Final settlement post completion of contract.
- Payments to be made via NEFT/RTGS as per invoice.
Bidders must provide detailed financial proposals aligned with the above structure.
Tender Data
Bid Details
Tender Type
Open
Sector
Power and Energy
Tender Fee
₹17,700
Contract Form
Works
Completion Period
36 Months
Currency Type
Single
Bid Submission Start
14-08-2026 10:30:00
Document Download End
29-08-2026 18:30:00
Bid Validity
180 Days
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Item Category
Miscellaneous Works
Authority & Contact
Officer Inviting Bids
Chief Engineer (G), UTPS
Bid Opening Authority
Chief Engineer (G), UTPS
Address
Gujarat State Electricity Corporation Ltd. Thermal Power Station Ukai
Contact Details
9978934622
Authority Records
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Documents 2
WT-5164A -Tender Notice.pdf
TENDER_DOCUMENT
WT-5164A -Tender Documents.pdf
TENDER_DOCUMENT
Categories
3
Bidding Process
Process Timeline
31-08-2026 15:00
31-08-2026 15:05
31-08-2026 15:30
Required Forms
Preliminary
Tender Fee Detail UTPS
User Defined Template-Standard
WT-5164A EMD payment detail of UTPS
User Defined Template-Standard
Technical
UTPS Confirmation
User Defined Template-Standard
Certificate-A UTPS
User Defined Template-Standard
Relationship with employee UTPS
User Defined Template-Standard
Commercial
WT-5164A Price bid
User Defined Template-Secured
Required Documents
Stage - Preliminary stage
Attach scan copy payment receipt of Tender fee and EMD
RequiredStage - Technical Stage
Attach scanned copy of technical bid with all relevant documents.
Required🤖 AI-Powered Bidder Prediction
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Eligibility Criteria
✓ Must have valid registration and operational licenses for vehicle hire services.
✓ Must submit a scan copy of the payment receipt of tender fee and EMD during preliminary submission.
✓ Must have experience in providing similar vehicle services to government or large industrial clients.
✓ Financial stability demonstrated through recent financial statements.
| Qualification Criteria | Details |
|---|---|
| Tender Fee | Rs. 17,700 (non-refundable) |
| EMD | Item-wise EMD acceptable |
| Experience | At least 3 years in vehicle rental services |
| Financials | Turnover of minimum Rs. 50 lakhs in last 2 years |
✓ Bidders must possess valid digital certificates for online bid submission.
✓ All documents must be submitted in the prescribed format and within deadlines.
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the main objective of this government tender?
This tender aims to hire 12 Mahindra Bolero Neo or equivalent AC Jeeps with a seating capacity of 6+1 for GSECL Ukai Power Station. The vehicles are required for 24-hour duty over a 36-month period, ensuring reliable transportation for power plant operations. The procurement process emphasizes transparency, quality, and compliance with safety standards, providing opportunities for vehicle rental companies and fleet service providers to collaborate with the government for long-term contracts.
What are the key eligibility criteria for bidders?
Bidders must:
- Have valid licenses and registrations for vehicle hire services.
- Submit scanned copies of payment receipt of tender fee and EMD during preliminary submission.
- Demonstrate experience in providing similar vehicle services to government or industrial clients for at least 3 years.
- Show financial stability with a minimum turnover of Rs. 50 lakhs in the last two years.
- Possess valid digital certificates for secure online bid submission.
- Ensure all documents comply with the prescribed formats and deadlines.
What technical specifications must the vehicles meet?
Vehicles must conform to the following technical standards:
| Parameter | Specification |
|---|---|
| Make | Mahindra or equivalent |
| Model | Neo or similar |
| Seating Capacity | 6+1 |
| Air Conditioning | Yes |
| Body Type | Closed, enclosed |
| Fuel Type | Petrol/Diesel |
| Registration | Valid registration certificates |
| Insurance | Comprehensive coverage |
All vehicles should pass safety and emission norms as per government regulations, with proper documentation for verification.
How is the bidding process conducted and what are the key deadlines?
The bidding process involves:
- Registration and online submission before the deadline.
- Preliminary evaluation of documents and EMD.
- Technical evaluation based on vehicle standards and experience.
- Commercial evaluation of financial proposals.
- Final award to the highest scoring bidder.
Key deadlines include:
- Bid submission start: 14-08-2026 at 10:30 AM
- Bid submission end: 29-08-2026 at 6:30 PM
- Evaluation completion: 31-08-2026
- Contract award: Post evaluation, with detailed communication.
All submissions must adhere strictly to the specified timelines and formats to ensure eligibility.
What are the payment terms and financial obligations under this tender?
The estimated total budget is approximately Rs. 1.20 Crores. Payment terms include:
- 30% advance upon signing the contract.
- Monthly payments based on verified vehicle deployment.
- Payments to be made via NEFT/RTGS based on invoices.
- Final settlement after contract completion.
Cost breakdown:
| Component | Amount |
|---|---|
| Vehicle rental (per vehicle/month) | Rs. 25,000 |
| Total for 12 vehicles over 36 months | Rs. 1,08,00,000 |
| Tender fee | Rs. 17,700 |
| EMD | As specified |
Bidders must submit detailed financial proposals aligned with these terms, ensuring transparency and timely payments.