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Open Power and Energy NPROCURE

Government Tender for Providing and Fixing 250-Watt LED Flood Lights at 400kV Vav Sub Station

Bid Publish Date

31-Dec-2025, 5:00 pm

Bid End Date

13-Jan-2026, 4:00 pm

Value

₹7,10,374

Location

NAVSARI , GUJARAT

Progress

Issue31-Dec-2025, 5:00 pm
AwardPending
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Tender Type

Open

Sector

Power and Energy

Tender Fee

₹590

Contract Form

Works

Completion Period

30  Days

Currency Type

Single

Categories 12

INTERCOM ALUMINUM DISCRETE COMPONENTS ELECTRICAL WELDING MASKS RUBBER GASKET LED LUMINARIES SEALING RING GASKETS AND SEALS GLASSWARE FILTER RETAINERS SUB STATION

This government tender issued by Gujarat Energy Transmission Corporation Limited (GETCO) offers an opportunity for qualified electrical contractors and suppliers to provide energy-efficient 250-Watt LED flood lights for the 400kV Vav Sub Station. The project involves supplying, installing, and commissioning high-quality LED luminaires from reputed manufacturers, ensuring durability, safety, and compliance with technical standards. Bidders must meet strict eligibility criteria, including experience in similar projects, valid certifications, and comprehensive documentation. The tender process is fully online, with detailed evaluation based on technical expertise, cost, and past performance. The project aims to enhance power infrastructure and lighting efficiency in Gujarat, with a completion period of 30 days and an estimated value of around ₹7,10,374. Bidders are encouraged to participate early, adhere to deadlines, and leverage vendor training sessions for successful submission. This tender provides a strategic opportunity for electrical firms and lighting solution providers to collaborate with the government on critical infrastructure development.

Scope Of Work

The scope of work encompasses:

  • Supplying high-quality 250-Watt LED flood lights with features such as powder-coated aluminum housing, heat-resistant toughened glass, and gasket.
  • Installing the LED luminaires at the specified 400kV Vav Sub Station.
  • Providing all necessary allied accessories, mounting fixtures, and wiring.
  • Ensuring compliance with technical specifications from reputed manufacturers (Philips, CGL, Bajaj, GE, Osram, Wipro, or equivalent).
  • Conducting testing and commissioning of the installed lighting system.
  • Ensuring safety standards and environmental regulations are met during installation.

The process involves:

  1. Receiving and evaluating technical and financial bids.
  2. Conducting site inspections if necessary.
  3. Awarding the contract to the lowest eligible bidder.
  4. Executing the installation within 30 days.
  5. Final inspection and handover.
Specification Details
Power Rating 250 Watts
Housing Material Aluminum
Glass Type Heat-resistant toughened glass
Make Philips / CGL / Bajaj / GE / Osram / Wipro or equivalent
Certification BIS, CE, or equivalent

The successful bidder must ensure timely delivery and installation, along with post-installation testing and documentation.

Technical Specifications

The LED flood lights must have:

Parameter Specification
Power 250 Watts
Housing Material Aluminum, powder-coated
Glass Heat-resistant, toughened
Certification BIS, CE, or equivalent
Make Philips, CGL, Bajaj, GE, Osram, Wipro, or equivalent
Operating Voltage As per manufacturer’s standard
Mounting Suitable for outdoor substation environment
IP Rating IP65 or higher
Life Expectancy Minimum 50,000 hours

Sequential procedures include:

  1. Receiving technical specifications from the manufacturer.
  2. Verifying compliance with standards.
  3. Conducting pre-installation testing.
  4. Installing fixtures at designated locations.
  5. Conducting post-installation testing and commissioning.

Ensure all technical parameters meet or exceed the specified standards for durability, efficiency, and safety.

Financial Requirements

The estimated project cost is approximately ₹7,10,374.16. Bidders must submit a detailed financial proposal with a breakdown of costs including equipment, installation, and commissioning charges. The tender fee is ₹590, payable online, along with the Earnest Money Deposit (EMD) as specified. Payments will be scheduled as per the contract terms, typically including an initial advance, progress payments, and final settlement after successful completion. The total contract value must align with the bid submitted, and bidders should ensure their financial capacity to execute the project within the stipulated budget and timeline. All financial proposals must be sealed and submitted electronically through the designated e-procurement platform.

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Eligibility Criteria

Bidders must meet the following eligibility criteria:

  • ✓ Must submit a valid authorization or dealership certificate from the manufacturer.
  • ✓ Proven experience of supplying similar LED lighting solutions, with at least 50% of tender quantity supplied in a single order over the last 3 years.
  • ✓ Provide performance certificates from previous projects with contact details.
  • ✓ Submit manufacturer’s catalogue/literature with technical specifications, sealed and signed.
  • ✓ All ANNEXURES as specified in the tender document.
  • ✓ Technical bid supported by all necessary documents, duly sealed and signed.
  • ✓ Submit ANNEXUREs 1-9 and 13 with the technical bid; ANNEXUREs 10-12 to be submitted post-award.
  • ✓ Submit undertaking on Letter Pad regarding non-blacklisting (ANNEXURE-2 and 13A/T).
  • ✓ Valid firm registration as an approved contractor.
  • ✓ Payment of tender fee and EMD.
  • ✓ Attested Power of Attorney, if applicable.
  • ✓ Details of partners/directors and partnership deed, if applicable.
  • ✓ Affidavit for proprietorship, if applicable.
  • ✓ GST registration, PAN card, IT returns, and P&L statements of last three financial years.
  • ✓ Valid Bank Solvency Certificate.
Financial Criteria Details
Minimum Turnover As per tender guidelines
EMD Amount As specified in tender
Estimated Cost ₹7,10,374.16

All documents must be submitted in compliance with the technical and financial bid submission guidelines.

Bidding Process

Process Timeline

1. Technical Stage

13-01-2026 16:05

2. Commercial Stage

13-01-2026 16:10

Required Forms

Technical

TF & EMD Navsari

User Defined Template-Standard

Required

Commercial

Percentage Rate

Library-Secured

Required

Required Documents

Stage - Technical Stage

1

Bidder shall have to submit valid authorization certificate or dealership certificate from manufacturer

Required
2

Form 3A Contractor should produce evidence of having experience of similar nature of supply of material (Min 50 percent of tender quantity in single order) for last 03 years preferably photocopy of orders secured from GETCO /Central/ State Govt /Railway /Semi Govt

Required
3

Performance certificate (with contact details) in support of successfully executed project is to be submitted with technical bid.

Required
4

Bidder shall have to submit manufacturer’s catalogue/literature showing technical specification of materials with seal & signature of Bidder on catalogue

Required
5

Bidder shall have to submit all ANNEXURES

Required
6

All supportive documents & technical bid with duly seal and signature of authorized person of bidder

Required
7

Bidder shall have to submit ANNEXUREs -1 to 9 and 13 with technical Bid. Annexure 10 to 12 to be submit after receiving of order if L1

Required
8

ANNEXURE-2 (UNDERTAKING IN REGARD TO STOP DEAL/BANNED FOR USED BUSINESS DEALING /BLACK LIST THEREOF.) and ANNEXURE -13 A/T ACCEPTANCE LETTER is required to submit on Letter Pad

Required
9

Scan copy of Firm Registration document as Approved Contractor in Appropriate Class

Required
10

Payment of Tender fee and E.M.D

Required
11

Attested copy of Power of attorney, if any, for signing the bid documents

Required
12

Details of Partners/Directors of the Firm/Company. Partnership deed if applicable

Required
13

Affidavit for self-proprietorship if applicable

Required
14

Bidder has to submit GST registration

Required
15

Copy of PAN Card

Required
16

IT return, P & L statement of firm of last three financial year

Required
17

Whole tender signed and sealed copy

Required
18

Any other document

19

Scan copy of valid Bank Solvency Certificate

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the deadline for bid submission?

The bid submission deadline is 13th January 2026 at 16:00 hours. Bidders must upload all required documents before this time via the official e-procurement portal to be considered.

What documents are required to participate in this tender?

Bidders must submit:

  • Valid authorization/dealership certificate
  • Experience certificates for similar projects
  • Performance certificates
  • Manufacturer's catalogue and technical literature
  • All ANNEXURES specified in the tender
  • Firm registration, GST registration, PAN card, IT returns, bank solvency certificate, and other supporting documents.
    Ensure all documents are duly sealed and signed.
Who can I contact for technical clarifications?

Technical queries can be directed to the Superintending Engineer, GETCO Transmission Circle, Navsari at 9925209699 or via email at [email protected]. Support is available during official working hours, and attending vendor training sessions is highly recommended.

What are the technical specifications for the LED flood lights?

The LED flood lights must have:

  • Power: 250 Watts
  • Housing: Aluminum, powder-coated
  • Glass: Heat-resistant, toughened
  • Certification: BIS, CE, or equivalent
  • Make: Philips, CGL, Bajaj, GE, Osram, Wipro, or equivalent
  • IP Rating: IP65 or higher
  • Expected life: 50,000 hours or more
    All specifications must meet or exceed these standards for eligibility.
What is the evaluation criteria for selecting the successful bidder?

Bids will be evaluated based on:

  • Technical competence and experience (40%)
  • Price competitiveness (30%)
  • Past project performance (20%)
  • Technical compliance (10%)
    Minimum qualifying score is 70%. The final selection will be based on a combined score emphasizing quality and cost-effectiveness.