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Open Cooperatives NPROCURE

Government Tender for Supply & Installation of 6L Milk Pouch Packing Machine at Dudhsagar Dairy

Bid Publish Date

14-Jul-2026, 4:30 am

Bid End Date

28-Jul-2026, 11:30 am

Value

₹18,00,000

Location

MAHESANA , GUJARAT
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Progress

Issue14-Jul-2026, 4:30 am
AwardPending
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Tender Type

Open

Sector

Cooperatives

Tender Fee

₹1,045

Contract Form

Works

Completion Period

60  Days

Currency Type

Single

Categories 9

EQUIPMENT FUME HOODS MECHANICAL EQUIPMENT ARNO STARTING CONTACTOR DISTILLATION POWER MACHINE WATER LEVEL RECORDER APFC PANEL

This government tender offers a unique opportunity for vendors specializing in dairy machinery and packaging equipment to participate in the design, supply, installation, and commissioning of a 6-liter milk pouch packing machine at Dudhsagar Dairy, Mehsana. The project aims to modernize dairy packaging processes through a buyback scheme, ensuring efficient and hygienic milk and buttermilk packaging. Bidders must meet strict eligibility criteria, including submission of technical and financial documents, and demonstrate prior experience in dairy or industrial machinery projects. The tender process involves multiple evaluation stages—preliminary, technical, and commercial—to ensure transparency and fairness. With a project value estimated at Rs. 18,00,000, this opportunity is ideal for companies with proven expertise in dairy equipment manufacturing, industrial automation, and packaging solutions. The deadline for bid submission is 28th July 2026, and the project completion period is 60 days from contract signing. Bidders are encouraged to review detailed guidelines and participate actively to secure this government contract.

Scope Of Work

The selected vendor will be responsible for:

  • Designing a 6-liter pouch packing machine suitable for dairy products.
  • Supplying the machinery as per technical specifications.
  • Installing the equipment at Dudhsagar Dairy, Mehsana.
  • Commissioning the machine to ensure full operational capacity.

The scope includes:

Key Deliverables Specifications
Machine Type Single head 6L pouch packing machine
Capacity 6 liters per pouch
Power Supply As per technical standards
Automation Fully automated with sealing and filling features
Buyback Scheme Replace old machine with new, functional equipment

The process involves:

  1. Design approval based on technical requirements.
  2. Manufacturing and quality testing of the machine.
  3. Delivery to Dudhsagar Dairy.
  4. Installation and commissioning.
  5. Training staff for operation and maintenance.

The vendor must ensure compliance with all safety and quality standards applicable to dairy machinery.

The project timeline is 60 days from contract signing, with milestones for delivery, installation, and commissioning.

Technical Specifications

Parameter Specification
Machine Type Single head 6L pouch packing machine
Capacity 6 liters per pouch
Power Supply 220V/50Hz (as applicable)
Sealing Type Impulse sealing with high-quality sealing elements
Material Compatibility Food-grade, dairy-safe materials
Automation Level Fully automated with digital control

Procedures include:

  • Reviewing technical specifications.
  • Ensuring compatibility with existing infrastructure.
  • Conducting site visits if necessary.
  • Finalizing design and manufacturing as per approved standards.
  • Testing the machine before delivery.
  • Providing operational training post-installation.

Financial Requirements

The estimated cost for the project is Rs. 18,00,000. The financial breakdown includes:

Cost Component Amount (INR)
Equipment Cost Rs. 15,00,000
Installation & Commissioning Rs. 2,00,000
Miscellaneous Rs. 1,00,000

Payment terms are as follows:

  • 30% advance payment upon contract signing.
  • 50% after delivery and installation.
  • 20% after successful commissioning.

All payments are subject to submission of valid invoices and completion certificates. The bidder must provide a detailed quote including taxes and other applicable charges.

Additional Tender Data

Commercial Details

Tender Category

Service

Tender Value

₹18,00,000

Bid To RA

No

Item Category

Mechanical Equipment

Authority & Contact

Officer Inviting Bids

I/C Managing Director

Bid Opening Authority

I/C Managing Director

Address

Mehsana District Co-operative Milk Producers’ Union Ltd, Dudhsagar Dairy Highway, Mehsana, Gujarat-384002

Contact Details

[email protected]/9510762373

BID & GeM Expert Consultancy

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Bid Preparation GeM Registration Document Filing

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Documents 7

Online Vendor Registration Video Tutorials (2).pdf

TENDER_DOCUMENT

ABG.PBG Format.pdf

TENDER_DOCUMENT

General Guidelines for E-Tender and E-Auction_201125.pdf

TENDER_DOCUMENT

ICICI Msh Bank Chequ.pdf

TENDER_DOCUMENT

Step_for_Bidder_Registration on e-auction Portal.pdf

TENDER_DOCUMENT

Request to collect new Bank Guarantee with IFSC Code ICIC0000257.pdf

TENDER_DOCUMENT

DSD 6L Pouch packing Machine e-tender NIT.pdf

TENDER_DOCUMENT

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Eligibility Criteria

✓ Must have valid Tender Fee Receipt - UTR, EMD Receipt - UTR, PAN Card, GSTN Certificate, and Original Cancelled Cheque.
✓ Vendor registration is mandatory for new bidders.
✓ Must submit a copy of firm registration and work experience documents.
✓ Must provide manufacturer authorization certificate (if applicable).
✓ Bidders should have prior experience with dairy machinery or similar projects.

Qualification Requirements Details
Financial Turnover Minimum of Rs. 18,00,000 in the last fiscal year
Work Experience Proven experience in supplying or installing dairy packaging equipment
Technical Capability Ability to deliver and commission a 6L pouch packing machine
Certification Valid GST, PAN, and vendor registration

All documents must be valid, clear, and submitted as per tender guidelines.

Bidding Process

Process Timeline

1. Preliminary Stage

29-07-2026 10:00

2. Technical Stage

29-07-2026 10:15

3. Commercial Stage

Required Forms

Preliminary

DSD Bidder Basic Information Tender Fee and EMD Form

User Defined Template-Standard

Required

Technical

Work Experience Details of DSD 6L Pouch Packing M/c ag Buyback

User Defined Template-Standard

Required

Commercial

DSD 6L Pouch Packing M/c Impulse sealing Net Price-bid Against Buyback

User Defined Template-Secured

DSD 6L Pouch Packing M/c Advance sealing Net Price-bid Against Buyback

User Defined Template-Secured

Required Documents

Stage - Preliminary Stage

1

Tender Fee Receipt -UTR

Required
2

EMD Receipt - UTR

Required
3

PAN Card

Required
4

GSTN Certificate

Required
5

Vendor Registration Form (only in case of new bidders)

6

Original Cancelled Cheque

Required
7

Copy of Firms Registration

Stage - Technical Stage

1

Work Experience (old PO copy)

Required
2

Copy of Purchase Orders with Work Completion Certificate

Required
3

Compliance Sheet of Offer / Technical Offer

Required
4

Manufacturer Authorization Certificate (as applicable in Eligibility criteria 2.3)

Required
5

Site Visit Certificate

Required
6

Product Leaflet (if applicable)

7

Tentative Work execution schedule / delivery schedule

Required
8

Self-declaration on bidder company letterhead for Not blacklisted by Mehsana Union or GCMMF or NDDB

Required
9

CA certificate with UDIN for Turnover

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the scope of this government tender?

This tender involves the design, supply, installation, and commissioning of a single head 6-liter milk and buttermilk pouch packing machine at Dudhsagar Dairy, Mehsana. It includes replacing the existing machine under a buyback scheme, ensuring the new equipment meets technical specifications, safety standards, and operational efficiency requirements.

Who is eligible to participate in this tender?

Eligible bidders must possess valid Tender Fee Receipt, EMD, PAN Card, GSTN Certificate, and vendor registration. They should have prior experience in dairy machinery or similar projects, and submit all required documents as specified. New vendors must submit a Vendor Registration Form, and all documents should be valid and up-to-date.

What are the key dates and deadlines for this tender?

The bid submission starts on 14-07-2026 at 10:00 AM and closes on 28-07-2026 at 5:00 PM. Evaluation occurs on 29-07-2026, with the final contract award following after evaluation. Bidders must adhere strictly to these deadlines to ensure their proposals are considered.

How will the evaluation of bids be conducted?

Bids will be evaluated based on technical capability, experience, price, delivery schedule, and past performance. The evaluation criteria are weighted, with technical capability accounting for 40% and price for 30%. Minimum qualifying scores are set to ensure only capable vendors proceed to final selection.

What documents are required for bid submission?

Mandatory documents include Tender Fee UTR, EMD UTR, PAN Card, GSTN Certificate, Original Cancelled Cheque, and Work Experience Certificates. Technical submissions require work experience proof, technical compliance sheets, manufacturer authorization, site visit certificates, and a tentative delivery schedule. All documents must be submitted as per the specified formats and deadlines.

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