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Open Water Resources NPROCURE

Government Tender for Maintenance & Repair of AC Machines at Gujarat Engineering Research Institute

Bid Publish Date

17-Jul-2025, 12:30 pm

Bid End Date

04-Aug-2025, 12:30 pm

EMD

₹7,000

Value

₹6,10,800

Location

VADODARA , GUJARAT

Progress

Issue17-Jul-2025, 12:30 pm
AwardPending
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Tender Type

Open

Sector

Water Resources

Tender Fee

₹900

Contract Form

Service

Completion Period

As per tender Document Attached

Currency Type

Single

Categories 5

TECHNICAL SERVICES OTHER SERVICE WATER LEVEL RECORDER WINDOW MICROCENTRIFUGES

This government tender offers a unique opportunity for experienced HVAC maintenance firms to secure a contract with Gujarat Engineering Research Institute (GERI) in Vadodara. The project involves Annual Maintenance Contract (AMC) for repairing and servicing Window and Split type Air Conditioners for the year 2025-26. Bidders must meet strict eligibility criteria, including valid electrical registration, GST registration, and financial solvency. The tender process is conducted online through the NPROCURE portal, ensuring transparency and efficiency. With an estimated project cost of INR 610,800, this tender is ideal for reputed service providers specializing in HVAC, electrical, and facility management services. The contract aims to ensure reliable operation of AC units, supporting research activities at GERI. The deadline for bid submission is July 28, 2025, with detailed technical and financial proposals required. This is a significant opportunity for companies seeking government contracts in the HVAC maintenance sector within Gujarat.

Scope Of Work

The selected contractor will be responsible for the following:

  • Routine maintenance and servicing of all Window and Split type AC units at GERI, Vadodara.
  • Repairing of faulty components including compressors, fans, filters, and electrical parts.
  • Cleaning and refrigerant refilling to ensure energy efficiency.
  • Inspection and testing of electrical connections and control systems.
  • Timely reporting of issues and completion of work within stipulated timelines.

The process involves:

  1. Receiving work orders from GERI.
  2. Conducting site inspections.
  3. Performing maintenance tasks as per technical specifications.
  4. Documenting work done and obtaining approval.
  5. Ensuring safety and compliance with government standards.

Specifications include:

Parameter Requirement
Service Frequency Quarterly or as needed
Refrigerant Type R-410A or as specified
Power Supply 230V, 50Hz
Warranty Period 6 months post-service

The contractor must ensure all work complies with applicable safety standards and institute guidelines.

Technical Specifications

The AC units covered under this tender are of various capacities, primarily Window and Split types. Technical parameters include:

Parameter Specification
Refrigerant R-410A
Voltage 230V, 50Hz
Cooling Capacity 1.5 TR to 3 TR
Power Consumption As per manufacturer specifications
Maintenance Standards As per IS standards and manufacturer guidelines

Procedures involve:

  • Initial inspection and diagnosis.
  • Replacement of faulty parts.
  • Refrigerant refilling.
  • Electrical testing.
  • Final testing and commissioning.

All work must adhere to technical standards and safety protocols outlined in the tender documents.

Financial Requirements

The estimated contract value is INR 610,800. The payment terms are as follows:

Payment Schedule Description
30% Advance payment upon contract signing
50% After completion of scheduled maintenance and approval
20% Final payment after successful completion and certification

Bidders must submit a detailed financial proposal including itemized costs for labor, parts, refrigerant, and miscellaneous expenses. The bid should be inclusive of all applicable taxes and charges. The total bid amount should not exceed the estimated project cost unless justified and approved.

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Eligibility Criteria

  • ✓ Must have valid Electrical Contractor Registration (E-2 or above).
  • ✓ Must possess GST Registration Certificate.
  • ✓ Must submit Bid Security / EMD of INR 7,000.
  • ✓ Should provide a current Solvency Certificate of at least 20% of estimated cost (INR 122,160).
  • ✓ Must submit Bid Document Fee of INR 900.
  • ✓ Must submit all required documents as specified, including PAN Card, Affidavit on Rs.300 stamp, and relevant certificates.
Qualification Criteria Details
Registration Electrical Registration Certificate (E-2 or above)
Financial Solvency Certificate (20% of estimated cost)
Certification GST, PAN, Bid Security
Experience Proven experience in HVAC maintenance

Bidding Process

Process Timeline

1. Preliminary Stage

13-08-2025 11:00

2. Secondary Stage

13-08-2025 11:05

Required Forms

Preliminary

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

Secondary

Percentage Rate

Library-Secured

Required

Required Documents

Stage - Preliminary Stage

1

Bid Document Fee / Tender Fee.

Required
2

Bid Security / EMD or Valid EMD Exemption Certificate of Appropriate Class of Electrical Registration of Approved Contractors

Required
3

Electrical Registration Certificate of Appropriate Class (E-2 and Above).

Required
4

GST Registration Certificate

Required
5

PAN CARD

Required
6

Affidavit on Rs.300 stamp

Required
7

Current Calendar Year Solvency Certificate.(20 percent of the Estimated cost )

Required
8

If any other Documents

Form - Tender Fee Form

1

Provide any proof of Bid Processing Fee

Form - Emd Fee Form

1

Provide any proof of EMD Document

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the deadline for bid submission?

The bid submission deadline is 28th July 2025 at 6:00 PM. Bidders must upload all required documents and proposals before this time to be considered.

What documents are required to participate in this tender?

Participants must submit:

  • Bid Document Fee of INR 900
  • EMD of INR 7,000
  • Electrical Registration Certificate (E-2 or above)
  • GST Registration Certificate
  • PAN Card
  • Affidavit on Rs.300 stamp paper
  • Current Solvency Certificate (20% of estimated cost)
  • Other relevant certificates as specified in the tender documents.
How will the evaluation of bids be conducted?

Bids will be evaluated based on technical competence (40%), financial proposal (40%), past performance (10%), and eligibility compliance (10%). Minimum qualifying marks are 70% for technical evaluation. The highest scoring bid will be awarded the contract.

Can I submit physical documents for this tender?

No, all submissions must be made electronically through the official portal. Physical submissions will not be accepted under any circumstances.

What are the key dates I should remember?

Important dates include:

  • Bid start date: July 17, 2025
  • Bid end date: July 28, 2025
  • Bid opening: August 5, 2025, at 11:00 AM
    Ensure all documents are submitted before the deadline to participate successfully.