Government Tender for Accommodation Services at Sasan Gir for Teacher Training Programs
Bid Publish Date
30-May-2025, 10:30 am
Bid End Date
19-Jun-2025, 12:30 pm
EMD
₹39,000
Location
Progress
Tender Type
Open
Sector
State Governments & UT
Tender Fee
₹1,500
Contract Form
Works
Completion Period
As per tender Document Attached
Currency Type
Single
Categories
2
This government tender offers a unique opportunity for hospitality providers to supply temporary accommodation services for teacher training programs at Sasan Gir, Gujarat. Organized by the Indian Institute of Teacher Education, the project seeks reliable vendors capable of delivering safe, hygienic, and comfortable lodging facilities on an on-call basis. The tender emphasizes transparency, quality standards, and timely delivery, with a bid deadline of June 19, 2025. Successful bidders will support the government’s educational initiatives by providing essential accommodation services during intensive training sessions. This contract is ideal for companies specializing in hotel management, hospitality, and government project support, aiming to collaborate with a prestigious educational institute in Gujarat. The tender process includes detailed eligibility criteria, technical specifications, and evaluation methods, ensuring a fair and competitive bidding environment.
Scope Of Work
The selected service provider will be responsible for providing temporary accommodation services on an on-call basis at Sasan Gir for teacher training programs. Key deliverables include:
- Providing adequate lodging facilities for participants during scheduled training sessions.
- Ensuring clean, safe, and comfortable accommodation arrangements.
- Managing booking, check-in, and check-out processes efficiently.
- Providing meals and basic amenities as specified in the tender document.
The process involves:
- Receiving booking requests from IITE.
- Confirming availability and allocating rooms.
- Ensuring timely check-in/out and quality standards.
- Maintaining communication with IITE for any special requirements.
Specifications include:
| Parameter | Requirement |
|---|---|
| Accommodation Type | Guest houses, hotels, or lodges approved by IITE |
| Capacity | As per training batch size |
| Facilities | Basic amenities, safety measures, hygiene standards |
| Duration | As per training schedule, flexible on-call basis |
The provider must ensure compliance with all safety, hygiene, and quality standards mandated by government regulations and IITE policies.
Technical Specifications
The accommodation facilities must adhere to the following technical specifications:
| Specification | Details |
|---|---|
| Building Standards | Compliant with local safety and fire regulations |
| Room Standards | Minimum 10 sq.m. per room, with proper ventilation and sanitation |
| Amenities | Bed, clean linen, basic toiletries, electricity, water supply |
| Safety Measures | CCTV surveillance, security personnel, emergency exits |
| Connectivity | Adequate internet and communication facilities |
The process involves:
- Conducting site inspections to verify compliance.
- Ensuring facilities meet specified standards before approval.
- Maintaining ongoing quality checks during contract duration.
Financial Requirements
The estimated budget for this project is structured as follows:
| Cost Component | Details |
|---|---|
| Accommodation Charges | Per night/per room basis |
| Meal Costs | As per specified menu and quantity |
| Service Fees | Inclusive of all operational costs |
| Security Deposit | INR 39,000 (EMD amount) |
Payment terms include:
- Advance payment upon contract signing.
- Monthly payments based on confirmed bookings.
- Final settlement after completion of the training schedule.
Bidders must submit a detailed financial proposal aligned with the tender guidelines and ensure transparency in costing.
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Eligibility Criteria
✓ Must have valid registration and licensing for providing accommodation services.
✓ Proven experience in managing government or large institutional accommodation projects.
✓ Financial stability demonstrated through recent financial statements.
✓ Must possess necessary certifications and quality standards.
| Criterion | Requirement |
|---|---|
| Registration | Valid business registration certificate |
| Experience | Minimum 3 years in hospitality or accommodation services |
| Financials | Annual turnover of at least INR 10 lakh for the past 2 years |
| Certifications | ISO or equivalent quality standards |
| Technical Capability | Adequate infrastructure and staff for managing multiple bookings |
Important: Bidders must submit all required documents for primary eligibility verification, including proof of experience, financial statements, and licenses.
Bidding Process
Process Timeline
21-06-2025 13:00
Required Forms
PRIMARY
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
COMMERCIAL
Annexure-II
User Defined Template-Secured
Required Documents
Stage - PRIMARY STAGE
ATTACHMENT HERE
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the deadline for bid submission?
The bid submission deadline is June 19, 2025, at 6:00 PM. Bidders must upload all required documents and proposals before this time to be eligible for consideration.
How can I participate in the online bidding process?
Participants must register on the nProcure portal, obtain a valid Digital Certificate, and attend the free vendor training sessions held every Saturday at (n)Code Solutions, Ahmedabad. Detailed instructions are available in the tender document and support team contact details are provided for assistance.
What are the eligibility criteria for bidders?
Bidders must have valid registration, relevant experience in hospitality services, and financial stability. They should also possess necessary certifications such as ISO. Refer to the eligibility section for detailed requirements and document submissions.
What technical standards must the accommodation meet?
Facilities must adhere to building safety, hygiene, and comfort standards as specified in the technical specifications. This includes proper ventilation, sanitation, security measures, and compliance with local regulations.
How will the evaluation of bids be conducted?
Bids will be evaluated based on technical competence, financial proposal, past performance, and compliance with specifications. The scoring criteria are detailed in the evaluation section, with a minimum qualifying score of 50%. The highest scoring bid will be awarded the contract.
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Documents 1
Sasan Gir Tender.pdf
TENDER_DOCUMENT