Government Tender for Active LED Videowall Installation at Master Control Room, Gandhinagar
Bid Publish Date
17-Oct-2026, 9:30 am
Bid End Date
05-Nov-2026, 12:30 pm
Location
Progress
This government tender offers an exciting opportunity for qualified firms to supply and install a high-resolution Active LED Videowall at the Master Control Room in Gandhinagar, Gujarat. Managed by GSPL Transmission Limited, the project aims to upgrade control room visualization capabilities, supporting critical operations in the energy sector. Bidders must meet strict eligibility criteria, including technical experience and financial stability, and submit their proposals via an online e-Procurement platform. The tender involves detailed technical specifications, competitive pricing, and adherence to government procurement policies. With a clear timeline for submission, evaluation, and award, this project presents a strategic opportunity for AV technology providers and infrastructure specialists to collaborate with the government on a high-profile energy infrastructure upgrade. Participation is open to firms with proven experience in large-scale display systems, offering a chance to contribute to national energy security and technological advancement.
Scope Of Work
The scope of work for this tender includes the following:
- Supply, installation, and commissioning of a high-resolution Active LED Videowall suitable for a Master Control Room environment.
- Ensuring the Videowall meets specified technical standards (see technical specifications below).
- Integration with existing control room systems for seamless operation.
- Providing all necessary hardware, software, and accessories for complete setup.
- Testing and commissioning of the Videowall to ensure operational excellence.
- Providing training and documentation for maintenance and operation.
The process involves:
- Submission of technical and financial bids.
- Technical evaluation based on compliance with specifications.
- Price bid opening for technically qualified bidders.
- Final award based on evaluation results.
| Key Deliverables | Specifications |
|---|---|
| LED Videowall | 4K resolution, 16:9 aspect ratio |
| Mounting & Infrastructure | Robust support structure |
| Control System | Centralized management software |
| Power & Backup | Uninterrupted power supply with backup |
| Training & Support | On-site training and 12-month support |
All deliverables must adhere to the detailed technical specifications provided in the tender documents (see annexures).
Technical Specifications
The LED Videowall must meet the following technical parameters:
| Parameter | Specification |
|---|---|
| Display Type | Active LED, high brightness |
| Resolution | Minimum 4K (3840x2160 pixels) |
| Screen Size | As per detailed drawings in tender documents |
| Brightness | ≥ 7000 nits |
| Contrast Ratio | ≥ 3000:1 |
| Viewing Angle | ≥ 178 degrees |
| Power Consumption | Max 10 kW |
| Operating Temperature | -10°C to +50°C |
The installation process involves:
- Site survey and assessment.
- Delivery of hardware components.
- Installation and structural support setup.
- System integration and testing.
- Final approval and commissioning.
All equipment must comply with applicable safety and quality standards, and certification documents should be provided during technical submission.
Financial Requirements
The project budget is to be submitted as per the detailed Schedule of Rates (SOR) in both PDF and Excel formats, signed and stamped. The tender fee is Rs. 3000, payable through specified online channels. Payment terms include:
- 10% of the total contract value as advance upon award.
- 40% after delivery and installation.
- Remaining 50% after successful commissioning and acceptance.
The estimated project value is not explicitly specified but should be competitive based on market rates for large LED display systems. Bidders are advised to prepare detailed cost breakdowns, including hardware, installation, testing, and support costs, in line with the tender's financial guidelines.
Tender Data
Bid Details
Tender Type
Open
Sector
Petroleum and Natural Gas
Tender Fee
₹3,000
Contract Form
Works
Completion Period
As per tender Document Attached
Currency Type
Single
Bid Submission Start
17-10-2026 15:00:00
Document Download End
05-11-2026 18:00:00
Bid Validity
120 Days
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Item Category
Miscellaneous Works
Authority & Contact
Officer Inviting Bids
HOD (Procurement)
Bid Opening Authority
HOD (Procurement)
Address
Plot No. E-18, GIDC Electronic Estate, Nr. K7 Circle, Sector-26, Gandhinagar-382028, Gujarat, India
Contact Details
07923268500
Authority Records
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Documents 6
Annexure 1 Request for Proposal for Large Display Screen.pdf
TENDER_DOCUMENT
Annexure 2 SOR_Large Display Screen.xls
BOQ
Annexure 3 SOW_Large Display Screen.pdf
TENDER_DOCUMENT
Annexure 4 SLA_Large Display Screen.pdf
TENDER_DOCUMENT
Approved vendor list for GTL Rev 28.pdf
TENDER_DOCUMENT
Bidding Schedule.pdf
TENDER_DOCUMENT
Categories
3
Bidding Process
Process Timeline
05-11-2026 18:10
07-11-2026 11:00
12-11-2026 11:00
Required Forms
PRIMARY
Bid fees and EMD
User Defined Template-Standard
TECHNICAL
Technical bid
User Defined Template-Standard
PRICE
PRICE BID
User Defined Template-Standard
Required Documents
Stage - PRIMARY STAGE
KINDLY UPLOAD COPY OF PAN AND GST
RequiredKINDLY UPLOAD PROOF OF BID FEE AND EMD
RequiredStage - TECHNICAL STAGE
BIDDER TO SUBMIT / UPLOAD ALL RELEVANT CREDENTIALS/DOCUMENTS TO MEET BID QUALIFICATION CRITERIA AND OTHER TENDER CONDITIONS.
RequiredStage - PRICE BID STAGE
BIDDER TO UPLOAD PRICE SOR WITH LATEST REVISION IN PDF FORM WITH SIGN AND STAMP.
RequiredBIDDER TO UPLOAD PRICE SOR WITH LATEST REVISION IN EXCEL FORM WITH SIGN AND STAMP.
Required🤖 AI-Powered Bidder Prediction
Discover companies most likely to bid on this tender
Eligibility Criteria
- ✓ Must have valid GST and PAN registration.
- ✓ Must submit proof of bid fee and EMD as per tender requirements.
- ✓ Must have prior experience in large LED display installations.
- ✓ Must submit relevant credentials and project references.
- ✓ Financial criteria:
| Qualification | Minimum Requirement |
|---|---|
| Turnover | Rs. 50 Lakhs in last 3 years |
| Experience | At least 2 similar projects completed |
| Certification | Valid ISO or equivalent certification |
- ✓ Bidders must meet all technical and financial eligibility criteria to qualify for technical evaluation.
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the deadline for bid submission?
The last date for bid submission is 05-11-2026 at 18:00. Bidders must ensure their bids are uploaded and complete before this deadline to be considered.
What documents are required for technical qualification?
Bidders must submit all relevant credentials, including PAN, GST registration, project experience certificates, and technical certifications. These are mandatory for technical evaluation and must be uploaded as per the tender guidelines.
How can I participate in the tender process?
Participation requires downloading the tender documents from the official portal, paying the tender fee of Rs. 3000, submitting bid fee and EMD, and uploading all required documents online. Ensure your digital signature is valid for signing electronic submissions.
What are the technical specifications for the LED Videowall?
The Videowall must support 4K resolution, high brightness (≥7000 nits), wide viewing angles, and seamless integration with control systems. Detailed specifications are provided in the tender annexures, and compliance is mandatory for qualification.
Who can I contact for clarification or support?
For assistance, contact HOD (Procurement) at 07923268500 or email [email protected]. Support sessions are available every Saturday at (n)code solutions, Ahmedabad.